Redesigned workflow to produce reports and payments for Georgia's child support system from 12 to 6 hours daily. Understood governor's mandate to have statewide offices open 7/7; analyzed job dependencies; develop plan to streamline operations and process jobs concurrently; trained personnel; created flow charts; estimated completion time by cycle type; modified system scheduling environment; coordinated reruns, reprints and data restorations; oversaw day-to-day operation. Results: Saved millions of dollars in billable CPU processing time; produced support checks on time; completed project within 1 month of hire.
Developed accounts receivable system to automate fee billing for services. Reviewed receivables system; identified failure of system to perform repetitive billing; automated system to interface with existing software; allowed accounting department to maintain static charges for various billable fees, charges to occur monthly or quarterly; automatically update current receivables data base for statement generation; integrated additional programs to modify generated statements to include description of all charges and informational messages by sales office. Results: Eliminated manual generation of monthly statements; reduction of man hours from 240 hours to 40 hours per month; Company adopted system for two other Divisions.
Analyzed and designed software to interface with current payables system. Identified need to eliminate entry validation problem of rejecting invoices; generated edit reports listing all invoices keyed; developed system to automatically post valid invoices; devised method of generating error report for corrections; tested and implemented software; performed all maintenance and enhancements; authored technical documentation and user manual. Results: Reduced data entry staff by two full-time employees, saving approximately $45,000 in salaries, overtimes and benefits; eliminated 75% of invoice returns for invalid information; saved company expense of outside developer, estimated to be $75,000.
Designed and standardized system for 12 Division Controllers to enter annual budget information for 44,000 accounts. Customized download from mainframe to PC; captured actual financial information; created macro to strip files; uploaded information to mainframe; designed/wrote programs to convert information to journal entry format for posting; developed budget reports by Division/department/project for review; determined best method for correction. Results: Eliminated 1600 man-hours, two temporary data entry positions; reduced data entry time from 6 weeks to 2.
Computer Based Business Solutions
Computerized accounting system for over 14 divisions of real estate conglomerate. Collaborated with independent audit staff; streamlined input procedures; developed structures for financial reporting; analyzed parallel data output; resolved all discrepancies; trained personnel; redesigned accounting system to generate monthly financial and cash flow statements instead of annually; initiated cost accounting methodology for individual division. Results: Improved company's ability to make financial decisions based on actual financial data faster and smarter; saved company money.
Researched conversion requirements for software system prior to acquisition of Chatham Properties by Fairgreen Capital. Determined system needs; documented all computer/manual changes required; computed timeline for project completion; designed, developed and wrote all programs to convert applicable data; performed conversion after purchase; directed manual changes required for financial reporting. Results: Completed project 2 months ahead of schedule; reduced man hours by 160; eliminated outside consulting fees estimated to exceed $80,000.
Consulted with Ross Systems, leading provider of financial software, on upgrades and product improvements for employer. Evaluated upgrades; diagnosed software bugs; analyzed source code; suggested fixes; tested software; chaired accounts payable, general ledger and financial reporting SIG groups. Results: Provide company with more valuable tool; company became beta test sight for all accounting and distribution systems; improved overall product design and functionality; streamlined implementation process; recommended enhancements; increased Ross's revenues.
Initiated data warehousing system for Fairgreen Capital. Designed computerized tracking system for tape/cassette media; generated inventory reports for off site storage for reconciliation purposes; produced accurate listings of all scratch volumes. Results: Reduced total number of off site volumes by 50% saving $.50/volume/week.
Documentation and Training
Created industry specific user manuals and in-house training programs on computerized systems. Established policies and procedures; researched and illustrated practical examples of software functionality to current accounting practices; designed practice worksheets; trained staff and management on system requirements, data entry, report generation, queries, email; Lotus and Microsoft applications and operation staff on disaster recovery, backup procedures, on/off site storage and system/printer maintenance. Results: Provided staff with user friendly reference tools; reduced learning curve; maximized system usage; improved productivity; idea exchange; on site problem resolution; saved company $200 per class per student, lodging and travel to California for accounting training.
Developed technical reference manuals, by application, for Fairgreen Capital. Identified each field, how and when field was updated, file size and organization, data type, length, index and any alternate index fields; documented all fields not used and evaluated alternate uses for vacant fields. Results: Created comprehensive document for use in development of additional industry specific software and applicable update interfaces.
Created import templates for customers.
Trained and supported encumbrance accounting customers
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