SEARCH

Facilities Services Assistant Resume Example

Resume Score: 80%

Love this resume?Build Your Own Now
FACILITIES SERVICES ASSISTANT
Professional Summary

Objective: A skilled, reliable, adaptable and self-motivated team player with 15+ years of office administrative and customer service skills acquired variety of settings which include; but not limited to; medical, collections, financial, and corrections. I am looking to obtain a position that will allow me the opportunity to utilize my assortment of knowledge and experience.

Skills
  • Extensive Customer Service
  • Extensive data and numerical entry
  • Payroll and time-sheet processing
  • Multi-phone system
  • Telephone Etiquette
  • Detailed, organized and efficient
  • Writing and reading correspondence
  • Scheduling
  • Database Management
  • Financial/accounting principles
  • Service initiatives support
  • Program files and record maintenance
  • Quality control
  • Audit Procedures
  • Technical Support
  • Administrative, Financial/accounting processes
  • Microsoft Windows, Technical Support
  • Microsoft Office
Work History
Facilities Services Assistant, 11/2002 to 12/2019
Company Name – City, State
  • Coordinated administrative operations; establishing files and records, extensive data entry, utilized a variety of office equipment which included, copy and fax machines, scanners, calculators, etc.
  • Maintained and processed payroll for 29+ staff which consisted of; creating file records, keying various work and leave codes in payroll software utilizing specific cost centers to ensure receipt of accurate pay and efficient payroll processing. Conducted audits and file retention processes , verifying and conducting audits security and confidentiality based on policy guidelines ensuring all files in fire proof safe and secured
  • Generated correspondence from subject, notes, transcription, etc., and reviewed for clarity, grammatical and typographical errors prior to distribution.
  • Supervised and trained four office clerks in conducting daily office procedures and train new and current staff.
  • Received calls for department via multi-line phone system from various level of staff, prospective visitors, contractors, etc.; providing direction and information to callers in reference to subject matter and/or route accordingly based on nature of call or request. Providing listening skills to promote building positive and polite rapport with all
  • Managed and updated computer database establishing passwords and granting access to the database software; generated work orders and reports utilizing computer software and train staff on various software procedures
  • Received and sorted incoming and outgoing mail and correspondence daily and distributed to appropriate person or department
  • Scheduled and coordinated meetings, retreats, and appointments on a daily and monthly basis, disseminating information to staff via various methods, such as; mass emails, two-way radios, telephone and in-person
  • Processed National Crime Information Checks (NCIC) to facilitate visitor and contractor access to the facility, obtaining information and approval from folk prior to processing; safeguarded safety and security of institution and computer access
  • Completed inventory and procured office supplies, researching supplier discounts by contacting suppliers to obtain price quotes, to adhere to budget restraints
  • Created, edited, retrieved reports in computer database system to efficiently and effectively provide status of work orders, staff man-hours, monthly utility bills, etc
  • Additionally, manipulated database to print a variety of reports required to generate mandatory monthly report to be submitted to Regional Office
  • Served as Recruitment and Outreach Program Coordinator, establishing camaraderie and utilizing community resources to obtain, coordinate and participate in job fairs throughout the city and commuting areas
  • Provided information and direction in reference to personnel hiring practices and procedures, benefits, application submission process utilization government website, etc
  • Completed accounting processes; reconciling monthly credit card statements, obligating funds between three cost centers for purchases and operations monitoring financial resources ensuring remain within budget throughout the fiscal year; assist with projecting yearly budgets
Director of First Impressions/Weekend Receptionist, 06/2009 to 07/2019
Company Name – City, State
Accounting Technician, 07/1999 to 11/2002
Company Name – City, State
  • Responsible for procuring, receiving and reconciling all merchandise that was sold in facility store
  • Reported financial data and updated financial records in ledgers and journals in Financial Management Information System (FMIS)
  • Assessed data and information to verify entry, calculation and billing code accuracy
  • Applied mathematical abilities on daily basis to calculate and check figures in all areas of accounting systems
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable in electronic system
  • Generated various monthly, quarterly and annual reports that was required, to provide to upper management
  • Input a large volume of financial data into Federal Prison Point of Sale (FPPOS) computer system software and produced reports to track sales, inventory and verify accuracy of entries
  • Stayed on top of applicable federal and state requirements, policy and procures to ensure adhered to all financial regulations
  • Created plans and resolved accounting discrepancies prior to recording in financial system
  • Reconciled accounts, managed audits and updated financial records with remarkable accuracy
  • Gathered, evaluated and summarized account data in detailed financial reports
  • Checked receipts, invoices, and compared to inventory on hand for errors and accuracy before and after updating in FPPOS and FMIS
  • Created and maintained electronic and manual record-keeping systems
  • Provided outstanding customer service by quickly and professionally handling issues when called upon by various levels of staff, vendors, etc., to provide information or status on receipt of merchandise
  • Matched purchase orders with invoices and recorded necessary information
  • Entered financial data into company accounting database for verification and reconciliation, maintaining accurate and current accounts at all times
  • Applied mathematical skills to calculate totals, check figures and correct problems with physical and digital files
Education
Associate of Science: Physical Therapy AssistanceMcLennan Community College - City
Physical Therapy Assistant
Build Your Own Now

DISCLAIMER

Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

School Attended

  • McLennan Community College

Job Titles Held:

  • Facilities Services Assistant
  • Director of First Impressions/Weekend Receptionist
  • Accounting Technician

Degrees

  • Associate of Science : Physical Therapy Assistance
    Physical Therapy Assistant

Similar Resumes

View All
Director-of-Facilities-Services-resume-sample

Director of Facilities Services

Satanta, Kansas