Executive Secretary Resume Example

Relevant Experience:

• Provided administrative support for the Regional Risk Manager, Regional Director of Communications and Government Relations, the Regional Manager of Community Benefits and the Communications team
• Customer Service: Coordinated relationships among community leaders, media personnel and Intermountain employees
• Coordinated logistics for major events, including research and hiring outside vendors
• Scheduled Internal and community Board of Directors meetings and assisted with meeting materials and agendas
• Assisted the Communications Team in creating and distributing flyers and materials used in Social Media
• Provided logistical support to visiting Executives in coordination with other Executive Assistants
• Assisted Manager with travel arrangements, expenses and reimbursement requests

Other experience:

• Assisted in opening and managing Dixon Health Center (clinic for low income individuals and the uninsured)
• Managed the department finances and other basic office management needs
• Designed PowerPoint presentations for meetings with top-level executives
• Collaborated with other administrative team members, and other Hospital Departments on special projects and events
• Handled and distributed all incoming and outgoing mail.
• Handled office supply inventory; tracking and ordering
• Assisted in coordinated and setting up webinars; tracking customer attendance and post-webinar follow-up.
• Recorded and distributed meeting minutes to appropriate individuals

• Provided support for 2 Customer Service Directors
• Completed job tickets and all forms associated with the job ticket process
• Assumed the responsibilities of the Service Directors in their absence
• Managed customers' finished goods inventory and coordinated incoming and outgoing shipments
• Handled and distributed incoming and outgoing mail
• Created and maintained computer- and paper-based filing and organization systems for records, reports and documents
• Investigated issues and problems and drafted responses to urgent requests
• Another Notable Accomplishment: Put together a video for Banta employees to boost moral (an independently initiated and upper management approved project)

• Provided administrative support for 13 individuals; Managing Director, Director of Finance, 3 Account Executives and 8 Account Consultants
• Customer and broker issues, customer contracts
• Travel and meeting coordination
• PowerPoint presentations
• Database management
• Customer utilization reports (summaries, charts and graphs),
• Facilitated discussions and re-created customer data form for internal and external use, making it more user-friendly for everyone
• Managed Access database; input new data, pulled, sorted and formatted queries and provided reports for underwriting team and Senior Management
• Improved company's database integrity through research and suggested changes