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Executive Assistant to the Vice President of Operations Resume Example

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EXECUTIVE ASSISTANT TO THE VICE PRESIDENT OF OPERATIONS
Professional Summary
Goal driven Administrative Professional with verifiable track record in Human Resource Management, health care administration and executive administrative support. Demonstrated successes managing benefits and payroll processing for exempt and non-exempt employees and ensuring credentials for licensed staff remain current and verified. Experience onboarding staff including background verifications, training and benefits administration. Outstanding administrative support skills include meeting and event planning, communications, corporate filings and marketing.
Skills
  • Superb interpersonal skills
  • Detail-oriented
  • Highly Organized
  • Conference planning
  • Benefits and payroll coordination
  • Records maintenance
  • New employee orientations
  • Employee Onboarding
Work History
Executive Assistant to the Vice President of Operations , 01/2011 to Current
AMERICAN RENAL ASSOCIATES
  • Direct and oversee administrative activities for the Regional Vice President of Operation and the Manager of Clinical and Regulatory Services.
  • Oversee Human Resources/Payroll, Physician Partner Relations and Clinic Development.
  • Office Management.
  • Composed and drafted all outgoing correspondence and reports for managers.
  • Human Resources and Payroll Manage payroll records and benefits administration for 26 Dialysis clinics including Managers, DONs, Technical Managers and Administrators.
  • Liaise between clinics and corporate office and ensure Clinic Manager's complete and turn in yearly performance evaluations for a total of 300 employees.
  • Complete staffing productivity data for the Regional Vice President.
  • Secure approval for status change requests, new hires and separations for processing to payroll and personnel files.
  • Field incoming resumes and schedule interviews for qualified candidates.
  • Oversee onboarding procedures and new hire processing for management staff and integrate information into ADP.
  • Input new hire data into PeopleNet.
  • Arrange orientation and training dates after completion of new hire files.
  • Ensure licensure requirements are up to date for all licensed personnel and arrange new hire background testing including drug testing, background check and OIG exclusion checks.
  • Coordinate regional meetings and conference calls and distribute meeting notes to attendees and the Regional Vice President.
  • Organize Physician Partner Financial Meetings including securing meeting site, notifying partners and assembling financial data for meeting review.
  • Maintain partnership files with articles of incorporation, sublease agreements with physician partners and clinic lease agreement files.
  • Ensure legal documentation files are current.
  • Clinic Development Champion the objectives of the Corporate and Regional Vice President to design and implement new clinical facilities.
  • Collaborate with corporate, technical and construction personnel to complete project construction for new Dialysis clinics.
  • Contribute to clinic marketing efforts by designing clinic brochures and open house flyers with design team.
  • Organize open house events, directs clinical staff at new clinic openings and ensure proper admissions of patients to facility including insurance verification and transportation.
  • Oversaw inventory and office supply purchases.
  • Trained new employees on multiple medical billing programs and data entry software.
Executive Assistant, 01/2004 to Current
AMERICAN RENAL ASSOCIATES – Jacksonville, FL
Administrative Assistant, 01/2004 to 01/2010
  • Conducted human resources functions such as payroll and personnel files.
  • Maintained charts for new patients and assisted social workers with insurance benefits verification.
  • Entered data into QMS for patient billing.
  • Audited personnel files in support of corporate and CMS guidelines.
  • Completed and submitted payroll to the corporate office and submitted status changes for payroll processing.
  • Tracked insurance changes for billing purposes and to maintain continuity of care.
  • Maintained patient files according to corporate and HIPPA mandates.
  • Ensured physician's files were up to date and credentialing was verified and recorded.
  • Assisted in the preparation of ESRD Network and Medicare forms.
Administrative Assistant, 12/2004 to 12/2010
American Renal Associates
    ·       Conducted human resources functions such as payroll and personnel files.
    Maintained charts for new patients and assisted social workers with insurance benefits verification.
    Entered data into QMS for patient billing. ·     
      Audited personnel files in support of corporate and CMS guidelines. ·      
     Completed and submitted payroll to the corporate office and submitted status changes for payroll processing. ·      
     Tracked insurance changes for billing purposes and to maintain continuity of care. ·      
     Maintained patient files according to corporate and HIPPA mandates.
    Ensured physician's files were up to date and credentialing was verified and recorded. ·      
    Assisted in the preparation of ESRD Network and Medicare forms.        
  • Oversaw inventory and office supply purchases.
  • Oversaw daily office operations for staff of 25 employees.
  • Processed accounts receivable and accounts payable.
  • Liaised with vendors to order and maintain inventory of office supplies.
Education
Bachelor of Arts: Sociology , 2007
UNIVERSITY OF NORTH FLORIDA - Jacksonville, FL
Sociology Psychology
Skills
administrative, ADP, benefits, benefits administration, billing, brochures, charts, CMS, designing, documentation, Financial, forms, Human Resources, insurance, legal, notes, marketing, Meetings, Microsoft Office Suite, office, Network, Office Management, Payroll, payroll processing, personnel, staffing, transportation, articles
Additional Information
  • COMMUNITY SERVICE Organized a company booth and prepared promotional supplies and gift bags for the National Kidney Foundation Walks in Jacksonville, FL Volunteered for the patient Christmas parties and summer barbeques. Volunteered at the First coast No More Homeless Pet's Organization.
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Resume Overview

Companies Worked For:

  • AMERICAN RENAL ASSOCIATES
  • American Renal Associates

School Attended

  • UNIVERSITY OF NORTH FLORIDA

Job Titles Held:

  • Executive Assistant to the Vice President of Operations
  • Executive Assistant
  • Administrative Assistant

Degrees

  • Bachelor of Arts : Sociology , 2007

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