Skillful and dedicated Executive Assistant with extensive experience in the coordination, planning and support of daily operational and administrative functions in a highly confidential environment.
Professional and mature
Articulate and well-spoken
Strong problem solver
Microsoft Office proficiency
Proper phone etiquette
Supported General Counsel through personal document management, calendar organization and collateral preparation for meetings.
Executive Assistant to General Counsel July 2014 to CurrentBAC Florida Bank - Coral Gables, FLMaintained an up-to-date department organizational chart. Dispersed incoming mail to correct recipients throughout the office. Made copies, sent faxes and handled all incoming and outgoing correspondence. Organized files, developed spreadsheets, faxed reports and scanned documents. Properly routed agreements, contracts and invoices through the signature process. Received and distributed faxes and mail in a timely manner. Managed daily office operations and maintenance of equipment. Planned travel arrangements for the General Counsel. Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Designed electronic file systems and maintained electronic and paper files. Served as central point of contact for all outside vendors needing to gain access to the building. Planned meetings and prepared conference rooms. Handled and distributed all incoming and outgoing mail. Open, read, and wrote answers to routine letters. Created and maintained computer- and paper-based filing and organization systems for records, reports and documents. Investigated issues and problems and drafted responses to urgent requests. Investigated issues and problems and drafted responses to urgent requests.
Legal Assistant April 2006 to January 2009Shutts & Bowen - Miami, FLMailed and arranged for delivery of legal correspondence to clients, witnesses and court officials. Organized and maintained law libraries, documents and case files. Photocopied all correspondence, documents and other printed materials. Drafted and typed grammatically correct office memos. Processed and distributed invoices to bill clients. Maintained the master calendar for client appointments and court appearances. Composed and revised legal documents, including letters, depositions and court documents. Assisted in the preparation of engagement letters. Stayed within travel and expense budgets while scheduling attorneys\\' travel arrangements. Acted as liaison between clients, vendors and attorneys. Received and disbursed all incoming mail. Opened new client files and new matters in CMS. Proofed documents and submitted to attorneys for review. Coordinated and scheduled meetings and telephone conferences. Recorded and monitored court appearance dates. Processed summonses, subpoenas and complaints.
Legal Secretary April 2000 to February 2003Greenberg Traurig - Miami, FL Processed summonses, subpoenas and complaints. Maintained office supplies by checking stocks and placing orders. Recorded and monitored court appearance dates. Coordinated and scheduled meetings and telephone conferences. Opened new client files and new matters in CMS. Proofed documents and submitted to attorneys for review. Organized and prioritized the case loads of two attorneys. Acted as liaison between clients, vendors and attorneys. Stayed within travel and expense budgets while scheduling attorneys\\\' travel arrangements. Assisted in the preparation of engagement letters. Created and tracked all expenses and client account codes using internal customized programs.
Associate of Arts : Business AdministrationUniversity of Puerto Rico - Rio Piedras, Puerto Rico, USA
Non-credit courses : Legal Assistant CoursesMiami Dade College - Miami, FL, USA