Executive Assistant/Property Manager Resume Example

Executive Assistant

• Provided support to the CEO and President of Caliber
• Assisted the opening of four office locations
• Identified system issues and developed process improvements and procedures to resolve challenges while improving time utilization
• Assisted sales team with weekly auction purchases for pool of 500+ investors, tracking/recording client bids and reviewing title information prior to auction date
• Assisted with agent on-boarding and recruiting, while providing positive agent experience
• Point of contact for agent questions regarding contract documents and verbiage, deferred legal concerns to Designated Broker
• Reviewed closed transaction files for 60+ agents, ensuring all files included state required documents and sent commission disbursements to escrow
• Planned and organized company events at REAPS, Badass Expo and Austen Everett Golf Charity
• Facilitated roll out of multiple CRMs with Marketing Manager

Listing Coordinator

• Closed over 350+ transactions with top 1% Listing Agent in WA, naming Caliber Real Estate #9 in the top 100 fastest growing businesses in Puget Sound Business Journal
• Assisted Listing Agent with 65+ listings for multi million-dollar hedge fund based out of New York
• Assisted and coordinated pre-list work repairs and design consultations for client flip projects
• Scheduled staging, professional photographers and open houses
• Transaction coordination, including managing inspection repairs, preparing contract paperwork and facilitation of signing appointments for an avg 10 listings per month
• Liaison between agents, clients, escrow and lenders for multiple transactions, effectively adhering to contract deadlines and obligations
• Created and produced marketing materials such as flyers, postcards and presentations as well as managed social media posts

Wholesale Coordinator

• Created wholesale process from scratch and continually improved procedures using automated reminders, emails and coloring system
• Formed batches of LLCs and created operating agreements
• Reviewed purchase contracts, assignment agreements and other related documents such as rent rolls, title reports, septic inspections and HOA certs, helping investors save thousands of dollars by proactively addressing hidden land mines
• Oversaw an avg of 5-6 investment acquisitions per month
• Responsible for earnest money deposits, reimbursements and collection of assignment fees
• Daily communication with clients, lenders and escrow agents on multiple transactions
• Supported sales teams by developing email campaigns to reach a client pool of 500+ investors with investment opportunities
• Established spreadsheet systems, allowing the team to analyze past acquisition costs and evaluate current market trends while maintaining communication with clients during rehab phase
• Created case studies with before and after pictures of past client success stories

• Customer service, greet patients
• Coordinate patients' appointments for chiropractic and massage
• Answer multi-line telephone, screen and direct calls
• Responsible for collecting patient co-pays and balances
• Organize incoming and outgoing mail
• Enter last day's massage charges according to patient type (PIP, Insurance, Cash) and reconciled appointments with charges made by chiropractor

• Customer service, greeted guests
• Scheduled guests' appointments and answered phones, voicemail etc.
• Assembled appropriate guest paperwork and contracts
• Responsible for petty cash and bank deposits
• Open/close center (includes setting alarm, prepped guest chart for that day, lights etc.).