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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
Summary
Experience working in a corporate (Fortune 500) environment and working overtime Strong written and communication skills Experience in dealing with confidential matters or situations with discretion and diplomacy Strong interpersonal skills - "people person", positive attitude Focused with ability to "hit the floor running" Same dedicated commitment and focus to my position whether it requires 8 or 60 hours weekly Organized with attention to detail, comfortable with multi-tasking and establishing priorities Problem solver and goal oriented - can work under a deadline with ease Ability to work in-house or remotely (fully equipped home office) Although I do not possess a Bachelor's degree, I am degree equivalent in that I have held a position with a Fortune 500 Company that required a Bachelor's degree even though my college background did not include a Bachelor's Degree. I handled the position with a great degree of professionalism and was awarded the highest yearly increase for my position in the country. In my current position with Bedard Law Group, the legal and accounting platform we use, Abacus Law and Accounting's management informed John, I am one of the most knowledgeable people in the State of Georgia utilizing this software. Energetic, highly motivated, honest, hardworking, confident, keen sense of judgment individual poised to leverage extensive background and excellent track record as an Office Manager, Senior Executive Administrative Assistant [with a Fortune 500 company and two law firms] towards a career with an organization who is seeking an articulate team player committed to supporting organization's objectives. Travel/Event Planning: Extensive experience in travel arrangements both domestic and international and coordination of travel with multiple travelers with extensive calendaring background. Event planning of groups up to 150 for Sr. Management at Fortune 500 Company. This included advance travel to ensure all hotel, restaurant, conference site and event venues were ready to accommodate the group on time and to management's requirements. Always possessed a Plan B "just in case". Computers and Administration: Proficiencies include Microsoft Office Suite and Windows Operating systems as well as Abacus Accounting. Seasoned experience supports delivering an outstanding meeting report, professional correspondence, Excel analytical spreadsheet or Power Point Presentation. Strong research skills, outstanding time-management and organizational abilities allow ability to be results oriented and to "hit the floor running" providing excellent support. Communication & Presentation: Exceptional interpersonal skills working with all levels of an organization. Handle sensitive matters with tact, poise and diplomacy. Strong analytical, oral and written skills. Take great pride in professional appearance and decorum on a daily basis. Key Strengths: Ability to take the initiative and maintain focus. Ability to operate efficiently under a deadline ensuring dedication to clear communication and presentation of project assigned. Able to work independently as well as be a team player in a team environment. Although not possessing a Bachelor's degree, a solid background and skill base allowed me to work and be successful in positions that required a Bachelor's degree.
Highlights
3.7 years Executive Assistant/ Office Manager, Law Firm Proficient in 2007/2010/2013 Word, Outlook, Excel, PowerPoint, 80 WPM typing 75 WPM shorthand
Accomplishments
  • 1989-2014 People to People International Ambassador in Delegation to People's Republic of China 1990 Invitation to Egypt to meet with Andwar Sadat's widow, Hosni Mubarak for Peace Exchange 1998 Other: Driver for White House Advance Team, Presidential Motorcade, Atlanta Olympics for Leon Panetta 1996.
Experience
Executive Assistant Office Administrator, 01/2010 - Current
Nbc Universal El Paso, TX,
  • To Whom It May Concern: I am responding to your job for an Office Manager and or Sr.
  • Executive Assistant.
  • My current position parallels the position you have open.
  • My current situation is that I am currently employed as the Office Administrator with a law firm in Duluth, Georgia.
  • The firm is downsizing and I have been reduced to one day per week.
  • In my present role, I am responsible for the following: Process payroll on a bi-weekly basis and also responsible for tracking holiday and sick time taken; Processing payables and quarterly taxes; Monthly billing consisting of paper, electronic and invoices submitted to third-party processors; Accounts Receivable.
  • To date I have successfully collected over $75,000 in past due invoices and brought AR aging report from 90-120 days past due to 30-60 days past due; Responsible for all vendor relationships, ensuring we get a competitive price for the supplies and equipment needed by the law firm.
  • Established a great rapport with clients ensuring their questions and needs are met on a timely measure; Responsible for all incoming and outgoing correspondence and legal documentation; Answer phones for all three attorneys; Book travel arrangements for all three attorneys; Handle confidential employee, client and financial information with the utmost diplomacy; Company Liaison - present positive company or firm image.
  • A general synopsis of my background also includes the following: 7 years' experience office management and supervisory experience [19 direct reports, one supervisor, three support services departments] Event coordinator - proficient at meeting and event planning - 10+ years' experience 15+ years' experience -Sr.
  • Executive Assistant with Fortune 500 Company - Sr.
  • Mgmt 11 years Executive Legal Assistant experience - Support 2 Senior Partners and 5 attorneys.
Executive Legal Assistant, 01/2003 - 01/2010
Bickford Senior Living Worthington, OH,
, 01/1997 - 01/2003
, ,
  • Provided secretarial and administrative support to two Sr.
  • Partners and five attorneys consisting of correspondence, legal documents, briefs, contracts and lease agreements.
  • Involves solid knowledge of redlining, and foot and end notes and document compare.
  • Research and generate Excel reports and tables.
  • Prepare PowerPoint Presentations for speeches and upcoming seminars, ensuring topic conveyed accurately and professionally.
  • Handle travel arrangements for Sr.
  • Partners and five attorneys and coincide travel if attorneys traveling together.
  • Make luncheon and dinner reservations.
  • Calendar accordingly.
  • Screen calls for Sr.
  • Partners and prioritize accordingly and deliver messages on timely basis.
  • Post monthly receivables on Check Register for Office Manager.
  • Open and process mail for Sr.
  • Partners and Office Manager.
  • Screen e-mail for Sr.
  • Partners when requested, deleting junk mail and prioritizing client, vendor and personal e-mail as necessary.
  • Firm event planner for 17 employees plus spouses for Annual Firm Retreat which consisted of block of rooms, spa reservations and event activities, meal reservations, closing dinner venue and employee gifts and acknowledgements.
Sr. Executive Legal Assistant Regional Director, 01/1993 - 01/1997
NA City, STATE, USA
  • Liaison between Regional Director, Senior Management in New York Corporate Office, twenty lobbyists in six states, Governor's Office in six states, congressional and state legislative offices, Tobacco Institute and Council of State Government.
  • This involved heavy phone coverage, fax monitoring and e-mails to Director and to myself.
  • Able to work under pressure and meet my objective "while" keeping my sense of humor and equilibrium, which was needed at times.
  • Responsible for implementing and tracking $2.2 million district budget.
  • Arranged extensive domestic and international travel for Regional Director [Delta Platinum Flyer] and coordination of a constantly changing calendar.
  • Arrange travel for Governor Zell Miller on occasion as well as preparing an itemized travel agenda for Governor Miller.
  • Monitor tobacco initiatives and grass root programs in six states and compile into Excel spreadsheet and typed report for Sr.
  • Management in New York corporate office on a weekly basis.
  • Dedicated to working the hours necessary during the Tobacco Settlement which involved working at home during the evenings and weekends to handle heavy phone volume from lobbyists or Governor's Office, New York Corporate Office and monitoring news announcements.
  • Event Planner for Southeast Region, which involved groups up to 150 including Senior Management in New York Corporate Office.
  • Involved flying in prior to the event and verifying that block of rooms, conference venue, restaurants, entertainment venues were ready to accommodate the group and the needs of Sr.
  • Management.
  • Responsible for coordination of all conference material and welcome bags.
  • Hands on at all times during the event to meet the needs and questions of the conference attendees.
  • Ability to think on your feet and have Plan B ready if something occurred to change the flow of the event.
  • Make sure all of my bases were covered as I, at times, traveled from one event to another which could be out of the country.
  • Involvement in legislative meetings at the Commerce Club, Council of State Government conferences.
  • Philip Morris Conferences in New York and Richmond.
  • All sensitive assignments, correspondence and communications with Philip Morris USA were performed with the utmost confidentiality at all times.
  • Worked independently the majority of the time due to the extensive travel of the Regional Director.
Education
Diploma: , Expected in
-
Central Gwinnett High School - Lawrenceville, Georgia
GPA:
Studies focused on Office Administration and after-school work program
: Social Sciences, Expected in
-
Lurleen B. Wallace Jr. College - Andalusia, AL
GPA:
Social Sciences
: , Expected in
-
Gwinnett Technical College - Lawrenceville, GA
GPA:
Microsoft Office Suite and Medical Terminology [top of class in Medical Terminology]
Professional Affiliations
2013-2014 Association of Legal Administrators, National 2013-2014 Atlanta Chapter of Association of Legal Administrators 2008-2010 National Association of Professional Women
Skills
Abacus, Accounting, Accounting software, Accounts Payable, Accounts Receivable, Accounts Receivables, accrual, administrative support, AR, attorney, Trial Balance, Billing, Book, budget, Bi, closing, competitive, concise, Conferences, contracts, Council, CPA, Client, clients, database, documentation, e-mail, event planning, Event Planner, Senior Management, fax, financial, forms, Government, HR, image, invoicing, Law, Legal, notes, Director, Mgmt, Medical Terminology, meetings, access, Excel, mail, Microsoft Office Suite, Office, Outlook, PowerPoint, PowerPoint Presentations, Word, Office Administration, Office Manager, office management, payables, Payroll, Platinum, processors, rapport, Research, secretarial, seminars, shorthand, speeches, Spreadsheets, spreadsheet, statistics, supervisor, supervisory experience, tables, Taxes, phone, Answer phones, travel arrangements, typing
Additional Information
  • I would welcome the opportunity to speak with you further regarding this position. You may reach me at home at or cell (555) 432-1000. Thank you for your courtesy and consideration. Very truly yours, Sandra Claire Sandra "Sandi" Claire

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School Attended

  • Central Gwinnett High School
  • Lurleen B. Wallace Jr. College
  • Gwinnett Technical College

Job Titles Held:

  • Executive Assistant Office Administrator
  • Executive Legal Assistant
  • Sr. Executive Legal Assistant Regional Director

Degrees

  • Diploma

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