LiveCareer-Resume

executive assistant resume example with 19+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Summary

I am a dedicated and attentive UM employee offering a background in multiple problem-solving skills while currently wearing multiple hats for the University of Missouri System office. I am very interested and motivated with a strong desire to work in the Board Office.  I have established interpersonal skills (leadership, efficiency, initiative, communication, expertise in many areas of the University) and more than 17 years of experience here at University Hall.  I am seeking a new position with the University of Columbia System in the Board of Curators office.  I have organizational and detail skills in working hands on with tasks that are assigned me and look forward to new challenges.  I am reliable, enjoy quick-paced challenges of new assignments, and am an excellent team-oriented person.  I am looking forward to a new role where hard work and dedication will be highly valued.  I am focused, attentive, and capable of building excellent rapport with others, providing support, and working on multiple projects simultaneously.

Education and Training
University of Missouri - Columbia Columbia, MO Expected in 2001 24 hours : Library Science - GPA :
University of Missouri - Columbia Columbia, MO Expected in 1973 Bachelor of Science : Education - GPA :
Tri-County High School Jamesport, MO Expected in 1969 High School Diploma : - GPA :
Skills
  • Proficient in MS Office 
  • Employee scheduling (meetings/hotels/vehicles/registrations)
  • Support services 
  • Payment processing/payment reconciliation (PeopleSoft Finance)
  • Oral and written communication 
  • Inventory control procedures 



Experience
Aleris International, Inc - Executive Assistant
Uhrichsville, OH, 09/2001 - Current

• Act as a point of contact greeting visitors and receiving incoming calls in a courteous and authoritative manner; determine needs, redirect to others best able to assist them, schedule future appointments, determine executive’s availability for discussions, and follow up to ensure timely response.
• Perform routine secretarial duties, most often involving confidential materials and highly confidential materials.
• Review and edit papers, schedules and reports prepared by office staff. Compose letters involving routine matters, acknowledgements and other subjects for review as directed. Type correspondence, reports, and other materials from rough draft.
• Managed departmental website including posting of new materials as directed.
• Handle departmental business meeting planning and logistics as requested including training sessions provided by departmental staff to other departments and campuses.
• Assist in preparing the executive for meetings.  Anticipate information needs, collect same and arrange in information folders, and handle travel arrangements.  
• Support office by running routine budget and financial reports and providing analysis. Perform follow-up and resolution as needed. Perform other financial duties as assigned.

  • Handled and distributed all incoming and outgoing mail.
  • Approved travel expenses and reimbursement requests.
  • Scheduled Board of Directors meetings and assisted with meeting materials and agendas.
  • Arranged appropriate travel, visas, agendas, necessary contacts and country information.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
University Of Utah - Assistant
Park City, UT, 09/2001 - 09/2002

Acted as a point of contact greeting visitors 104 U Hall; received incoming calls for Office of Budget and Planning; determined the needs of staff, redirecting to others best able to assist them; scheduled appointments for Larry Gates/Cuba Plain/other staff, determined executive’s availability for meetings/discussions, and followed up to ensure timely response regarding questions. Performed routine secretarial duties (often involving confidential materials). Reviewed and edit papers, schedules and reports prepared by office staff. Prepared the final steps in producing the annual Operating Budget books in hard copy status/distributed copies/etc.   In addition, prepared the final steps in producing the Annual Appropriations publication (working with Missouri Printing Services in copy of books)/distributed the books.  Composed letters involving routine matters, acknowledgements and other subjects for review as directed. Typed correspondence, reports, and other materials from rough draft. Managed departmental files including redesigning the cabinets to make more efficient.  Handled departmental business meeting planning and logistics as requested including training sessions provided by departmental staff to other departments and campuses. Anticipate information needs, collect same and arrange in information folders, and handle travel arrangements. Support office by running routine budget and financial reports and providing analysis. Perform follow-up and resolution as needed. Perform other financial duties as assigned.

Activities and Honors

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Resume Overview

School Attended

  • University of Missouri - Columbia
  • University of Missouri - Columbia
  • Tri-County High School

Job Titles Held:

  • Executive Assistant
  • Assistant

Degrees

  • 24 hours
  • Bachelor of Science
  • High School Diploma

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