Executive Assistant resume example

• Act as a point of contact greeting visitors and receiving incoming calls in a courteous and authoritative manner; determine needs, redirect to others best able to assist them, schedule future appointments, determine executive’s availability for discussions, and follow up to ensure timely response.
• Perform routine secretarial duties, most often involving confidential materials and highly confidential materials.
• Review and edit papers, schedules and reports prepared by office staff. Compose letters involving routine matters, acknowledgements and other subjects for review as directed. Type correspondence, reports, and other materials from rough draft.
• Managed departmental website including posting of new materials as directed.
• Handle departmental business meeting planning and logistics as requested including training sessions provided by departmental staff to other departments and campuses.
• Assist in preparing the executive for meetings.  Anticipate information needs, collect same and arrange in information folders, and handle travel arrangements.  
• Support office by running routine budget and financial reports and providing analysis. Perform follow-up and resolution as needed. Perform other financial duties as assigned.

• Handled and distributed all incoming and outgoing mail.
• Approved travel expenses and reimbursement requests.
• Scheduled Board of Directors meetings and assisted with meeting materials and agendas.
• Arranged appropriate travel, visas, agendas, necessary contacts and country information.
• Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
• Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.