Global Executive Assistant
Trusted Partner| Problem Solver| Expert Business Manager
Trusted as an indispensible support whose expertise and experience are highly sought when working on complex projects and problems. Has strong analytical mind and dedication to meticulously conclude any assignment.
K12, IncJanuary 2009 to January 2014Executive Assistant Herndon, VA
Partnered with EVP to enhance his efficiency by providing executive level administrative support, project management, analysis and research.
Acted as the initial point of contact and collaborated effectively across all levels of management.
Managed complex and frequently changing travel arrangements and meeting organizations.
Attended to EVP's business affairs including receiving, organizing and reporting information, analyzing and preparing documents, conducting research, travel support.
Arranged and coordinated internal team meetings, events and off-sites including arrangement of logistics, meeting space, catering and communications.
Prepared relevant documents and distributed action lists.
Reviewed and prioritized EVP's e-mail to identify items that require prompt action and ensured that it is taken care of in time.
Maintained EVP's calendar and made sure that the EVP is informed of upcoming time commitments.
Ayse F Ozbilge email@example.com Page Two Registered EVP and his immediate reports to conferences and planned extensive global and domestic travel itineraries and made adjustments in line with changing priorities in the most cost effective way without comprising service or quality.
Processed passports and visas requirements for the EVP and other executives within the department.
Handled expense reports (in Oracle) and purchase requests; monitored approval of vendor invoices and timely payment.
Liaised with Marketing to ensure the marketing documents in hand are up-to-date and are delivered on time to our Directors attending the Conferences/Seminars.
Kept a filing system and a deal log for Mergers and Acquisitions.
Provided administrative support to other executives reporting to EVP for both administrative issues, event /meeting organization and travel arrangement.
K Hovnanian HomesJanuary 2006 to January 2008Executive Assistant Chantilly, VA
Carried out the administrative work for VP of Operations- kept schedule, arranged travel, reconciled expense reports and check requests, registered to conventions and seminars and kept an updated filing system.
Provided administrative assistance to department - provided supplies/distributed mail/maintained office equipment/took care of IT hardware and software requests/kept vacation logs.
Generated reports Quarterly- Trade Partner Surveys and House Type Sales Reports Monthly - Customer Satisfaction survey summary reports based on homeowner satisfaction feedback data Prepared monthly alignment charts.
Kept a log of architectural invoices and monitored approval and prompt payment.
Monitored departmental budget Uploaded floor plans to company web-site Prepared reports and presentation decks for seminars and meetings.
Participated bi-weekly staff meetings; prepared and distributed agendas and minutes.
Organized bi-annual Trade Partner Meetings.
Turner Construction CompanyJanuary 2005 to January 2006Executive Assistant Chantilly, VA
Acted as a liaison between VP and several institutions/associations and internal departments.
Forecasted Department's annual budget and monitored expenses.
Prepared expense reports, check requests and followed up payments.
Conducted extensive research and gathered information from several resources and established guidelines on personnel related issues.
Updated monthly diversity projections.
Prepared reports and presentation decks for seminars and conferences.
Composed correspondence Created and published quarterly Diversity Newsletter.
Registered VP to recruiting conventions, seminars and conferences and made necessary travel arrangements.
UNILEVER TURKEY, ISTANBUL TURKEYJanuary 1982 to January 2003Executive Assistant
Supported the Managing director and Marketing Managers (18) and managed two administrative assistants.
Responsibilities included extensive event organization (Quarterly Regional Meetings - 50 participants from the countries within the region/ brand launch and relauch meetings) and extensive International travel management.
Budgeting and monitoring expenses, generating weekly sales reports, monthly market share reports, Advertising Agency appraisal reports and providing the advertising material to Advertising Library in London were the unique requirements of the position.
Mimar Sinan Academy of Fine ArtsBachelor of Arts (BA)Istanbul, Turkey
Turkish - Fluent (Native); French (Conversational)