Executive Assistant More than 10 years of experience providing administrative support for senior managers, directors and executives. Proven ability to manage confidential functions and administer budgets. Adept at coordinating calendars and coordinating travel arrangements. Detail oriented and able to multi-task effectively in a fast-paced environment. Excellent verbal and written communication skills. Seasoned with detailed understanding policies, procedures and office politics.
Office Reception * Database Management * Student Data Updates
* Travel Management * Manuals/Forms Development * Microsoft Office
* Typing 70 WPM * Banner * Windows
Executive Assistant01/2012 to CurrentTHE UNIVERSITY OF TOLEDOToledo, OH
Provide administrative support and facilitate a variety of projects.
Maintain files; deliver divisional communication; coordinate office activities; hire and supervise student workers; order supplies and maintain office inventory.
Maintain the Vice President's calendar and schedule; schedule and organize meetings; attend and document meetings; arrange travel and lodging.
Arranged complex and detailed travel plans and itineraries.
Compile documents for travel-related meetings for VP and make sure she has materials for various meetings.
Monitor and process purchasing card transactions, submitting receipts and statements according to UT policy.
Provide customer service to callers and visitors, evaluating inquiries and providing appropriate direction and resolution to each situation.
Assist in special projects as assigned to include preparing presentations, reports and correspondence.
Collaborate with all other campus constituents to coordinate and facilitate the Vice President's attendance at University and community events.
Administrative Assistant to the01/2007 to 01/2012OAKLAND UNIVERSITY International Students & Scholars OfficeRochester, MI
Provided clerical assistance in the development and implementation of special departmental programs and projects.
Managed departmental correspondence and communications.
Maintained daily calendar.
Maintained department's statements of expenditures against budgets and financial records.
Performed processing and tracking of expense reports, purchase card activity and invoices.
Collected and tabulated data for reports from various sources including databases and queries as needed for state and federal agencies such as the Annual Report and the Open Doors report which is distributed among colleges worldwide.
Corresponded and interacted with international students and scholars.
Assisted them in their enrollment and research or teaching by providing them with necessary forms and information to come to the United States.
Created and maintained new student files; maintain and update databases and spreadsheets; update information packets and manuals.
Assisted in travel needs (i.e.
hotel and flight arrangements), conference registration and associated planning duties.
Instructed and assigned work to work-study students and receptionist.
Tracked, ordered and oversaw office supply inventory and equipment.
01/2004 to 01/2007OAKTEC PROFESSIONAL STAFFING TEAMAuburn Hills, MI
Office Temp Provided administrative support to Oakland University Vice-President of University Relations and served as liaison between her and major donors of the university.
Arranged meetings with the President of Oakland University.
Managed the Vice-President's calendar and scheduled appointments.
Screened incoming calls and correspondence and responded independently when possible.
Arranged and coordinated programs and events.
Prepared records such as agendas, notices, minutes and a variety of extremely confidential documents.
Provided customer service answering questions and inquiries.
Performed daily operations concerning general office functions such as ordering of supplies and record keeping.
Processed requisitions and payroll.
Composed, edited and archived purchase orders.
Gathered detailed financial and budget information for annual reports.
Prepared reports, letters and other documents using word processing and spreadsheet software.
Responded to routine inquiries for data and information.
Maintained documentation and marketing materials.
Coordinated the necessary arrangements for meetings.
Supported department personnel by assisting with daily operations concerning general office functions.
Bachelor's Degree1993Communication Oakland UniversityRochester, MI