executive assistant resume example with 20+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105(555) 432-1000, resumesample@example.com
Career Overview
Resourceful Executive Assistant adept at coordinating international travel, organizing large scale meetings, and managing third-party vendors. Highly self-motivated with a solid work ethic. Skilled at multi-tasking and maintaining attention to detail. Employs professionalism and superior communication skills to meet client and company needs.
Skill Highlights
Vendor Management
Analysis and proofreading
Scheduling
Meeting and travel support
Event oversight
Business correspondence
Experienced with vLookups and data sorting, filtering and report generation
Presentation development
Financial management Microsoft Office (PowerPoint, Excel, Outlook, Word) Adobe Acrobat, Visio & Microsoft Project).
AS400, Bloomberg, Type 65 wpm.
Core Accomplishments
Professional Experience
04/2006 to PresentExecutive AssistantAndreessen Horowitz | New York, NY,
Corporate Finance & Investment Banking /Cushman & Wakefield, Securities) Assist President, CFO, 3 Senior Managing and 4 Director's with expense report preparation and reconciliation, phone coverage, research and the preparation of documents, including formatting and editing letters, presentations, deal memos and offer memorandums and coordinate all aspects of domestic and international travel itineraries.
Manage client billing process-invoice creation, billing and complete RTD also setup up and manage account reconciliations for OTT and DFC accounts.
Print monthly commission account revenue reports for reconciliation and submit twice monthly estimates to branch operations and finance dept.
Manage dept.
due diligence site Real Capital Markets with set-up and distributing packages to potential investors (Cover Letter, Teaser & OM), maintaining investor lists and produce and update Market Status Reports daily.
09/2005 to 03/2006Executive Assistant ICobank | Wichita, KS,
Assisted an International Tax Partner, the Canadian Tax Desk, a Director of Marketing, Business Development Executive and a Senior Manager with coordinating meetings and making arrangements for conferences, meetings and events.
Prepared and managed documents, including formatting and editing letters, reports and expense report preparation and reconciliation.
Coordinated all aspects of domestic and international travel itineraries using American Express Travel Services.
06/1998 to 05/2005Administrative Assistant/Management AnalystBooz Allen Hamilton Inc. | Washington Navy Yard, DC,
Coordinated all aspects of domestic and international travel itineraries using American Express Travel Services.
Provided HR assistance to the practice with Employees, New Hires with various issues including: Immigration in coordination with (CIBT) and assistance from the Immigration Law Firm.
Event planning & Trade Show coordination (Oracle Apps World).
Web Content Management (Modify, update and make changes) to all content on the Oracle Partner Network and Solutions Catalogue for BearingPoint and the Oracle content on BearingPoint's Internal knowledge management website (Intraspect).
Assisted with managing project budgets and schedules relating to the BearingPoint/Oracle Alliance marketing initiatives.
Supported development of engagement work plans, schedules, performance meetings and special projects and analysis related to engagements and leadership team.
Assisted client engagements at the client site as the project administrator.
Engagement Management (Engagement set up, invoicing and collection, subcontractor billing and collection) also assisted with completing financial engagement estimates for completion once a month to finance team.
06/1996 to 05/1998Presentation DeveloperHUGHES ELECTRONICS | City, STATE,
Assisted in creating presentation charts using PowerPoint, the generation of letters, memos using Word.
Procurement and various financial spreadsheets using Excel.
Coordinated all aspects of domestic and international travel itineraries through American Express Travel Services.
Maintained files and data relating to satellite insurance, development and deployment and assisted in the creating, editing and submission of patents and 3 FCC filings for potential satellite businesses Assisted in supporting the development of the Brazil, Argentina and Venezuela offices for DirecTV International.
to Administrative AssistantKPMG LLP | City, STATE,
Assisted partner, senior managers, and a manager in generation of letters, memos & correspondence sent to clients including filing and Dictaphone.
Coordinate all aspects of domestic and international travel itineraries using American Express Travel Services.
Presentation charts relating to assisting clients in various International tax issues using PowerPoint.
Education
Expected in August 2018 to to B.A | SOCIALNew York University-School of Professional Studies, New York, New YorkGPA: SOCIAL
Skills
account reconciliations, Adobe Acrobat, AS400, billing, Bloomberg, budgets, Business correspondence, Business Development, Capital Markets, charts, conferences, content, Corporate Finance, client, clients, Dictaphone, due diligence, editing, Event planning, filing, finance, financial, Financial management, HR, insurance, Investment Banking, invoicing, knowledge management, leadership, Law, letters, Director, Managing, marketing, Market, meetings, Excel, Microsoft Office, Outlook, PowerPoint, Microsoft Project, Word, Network, Oracle, Presentation development, presentations, Procurement, proofreading, Express, research, Scheduling, Securities, sorting, spreadsheets, Tax, phone, Type 65 wpm, Vendor Management, Visio, website, Web Content
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Resume Overview
School Attended
New York University-School of Professional Studies