Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Executive Assistant who is skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs.

  • Microsoft Office proficiency
  • Articulate and well-spoken
  • Customer service-oriented
  • Administrative support specialist
  • Self-starter
  • Appointment setting
  • Strong problem solver
  • Flexible
Executive Assistant, 2015 - 11/2015
Arc Of Seneca Cayuga Penn Yan, NY,
  • Served as Executive Assistant to Owner, CEO and Human Resources.
  • Created agreements for contracted writers.
  • Tracked project deliverables from independent contractors.
  • Kept office organized and stocked with all necessary supplies.
  • Managed invoice receivables from customers and contractors.
  • Managed temporary help
  • Proof read and reviewed submissions from independent contractors.
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events.
  • Handled and distributed all incoming and outgoing mail.
  • Wrote and distributed meeting minutes to appropriate individuals.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Administrative Assistant (Temp), 10/2014 - 2015
Liferay Austin, TX,
  • Requested medical records from doctor's offices for patient files.
  • Organized files for waiver team to ensure all the information collected.
  • Sent out required authorization forms for HIPPA regulation.
  • Make required calls to ensure forms were received and check status.
Retail Merchandiser, 01/2014 - 10/2014
T-Roc Louisville, KY,
  • Stocked and organized CD's, DVD's, and Blu-Ray's in department.
  • Stocked and organized book department.
  • Merchandised all customer products within specific retail locations.
  • Assembled corrugated displays and distributed promotional signs.
  • Organized storage area and priced merchandise.
  • Trained new employees.
Admissions Representative, 07/2013 - 2014
Dorsey Schools Madison Heights, MI,
  • Conducted interviews with potential students and enrolled them in an online degree program.
  • Accurately communicated educational programs, expected outcomes, student services, and financial consideration.
  • Consistently conducted follow-up conversations with applicants to ensure matriculation.
  • Met weekly enrollment goals while accordance with state and federal accreditation.
  • Collaborated with departments on data collection and problem solving.
  • Participated in volunteer and team building activities.
Graduate Assistant, 01/2013 - 05/2013
Loma Linda University Medical Center Rancho Cucamonga, CA,
Secretary/Receptionist, 08/2012 - 01/2013
Rochester General Health System Potsdam, NY,
Weekend Board Operator/Production, 12/2011 - 08/2012
People's United Bank Hartford, VT,
Marketing Coordinator, 09/2004 - 05/2011
B.J. Alan Company/Phantom Fireworks City, STATE,
  • Scheduled and attended sales calls with current and potential customers.
  • Personally added two customer accounts to the base.
  • Tracked product sales of merchandise, formatted reports for management, supplied information to all in Excel spreadsheet.
  • Created sales proposals for customers and updated pricing.
  • Collaborated with the legal department on contract renewals.
  • Main point of contact for various vendors and assisted in decisions on vendor selection.
  • Assisted with product development for the department.
  • Attended trade shows to represent the company and the department.
  • Supplied product pricing, plan-o-grams, legal signage, and product instruction manuals to customers.
  • Created price tags, advertising flyers, and photos for customers advertisements.
  • Proofread sales proposals, e-mails, letters, internal and external documents.
  • Scheduled meetings and appointments in Outlook.
  • Wrote and distributed meeting minutes to appropriate individuals.
  • Filed management and personal expense reports with accounting.
  • Arranged appropriate travel for members of the sales & service teams.
  • Assisted with scheduling of shipments based on customer demand and time frames given.
  • Answered phones to assist with customer service and screening for management personnel.
  • Served as a liaison between department head and clients regarding client accounts and new business.
  • Investigated issues and problems and drafted responses to urgent requests.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
Master of Science: Education, Expected in 2013
Youngstown State University - Youngstown, Ohio

Education Counseling concentration in Student Affairs and Leadership

CACREP Accredited program

Bachelor of Arts: Telecommunications Marketing, Expected in
- ,

Professional Affiliations

Alpha Xi Delta Pittsburgh Alumna Association

Vice President, 2014 - 2016

Highlands of Carnegie Home Owners Association

Recording Secretary 2015 - 2016

Phi Kappa Phi Honor Society

Member 2013 - 2016


advertising, counseling, customer service, data collection, educational programs, communication, e-mail, expense reports, organizing files, filing, financial forms, instruction, leadership, correspondence, meeting notes, mailing, managing, marketing materials, Microsoft Office Suite, personnel, pricing, problem solving, product development, proposals, recruitment, retail sales, sales reports, scheduling, spreadsheet, phones, trade shows

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School Attended

  • Youngstown State University

Job Titles Held:

  • Executive Assistant
  • Administrative Assistant (Temp)
  • Retail Merchandiser
  • Admissions Representative
  • Graduate Assistant
  • Secretary/Receptionist
  • Weekend Board Operator/Production
  • Marketing Coordinator


  • Master of Science
  • Bachelor of Arts

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