Executive Assistant
May 2015 to December 2015Deloitte LLP - New York, NY- Prepare meeting logistics, coordinate preparation and distribution of materials, record minutes (if needed) and maintain/monitor follow up task list to ensure timely completion.
- Team with core leadership team (if applicable) to ensure completion of action items.
- Prepare and reconcile time and expense reports and perform audits as necessary.
- Manage complex time and expense weekly processing; ensure adherence to compliance guidelines.
- Coordinate all aspects of travel arrangements for both domestic and international business travel including but not limited to booking flights, hotel and local transportation, providing agendas and itineraries, and arranging passport/visa requirements if necessary.
- Serve as a point of contact for execution of administrative support for senior firm leadership (CEO, Board of Directors, Executive Committee, etc.) when needed.
- Prepare all types of correspondence often acting independently, including letters, memorandums, agendas, reports; prepare additional documents as needed including composing, proofreading, formatting, and editing documents into client ready deliverable(s).
- Maintain hardcopy as well as electronic filing systems for all standard and confidential files.
- Process records and prepare files for archiving as needed.
- Coordinate meetings and conferences and may attend department meetings and prepare minutes as directed.
- Use analytical ability to gather and summarize data, make decisions and solve problems.
- Handle sensitive/confidential information requiring a high level of discretion.
- Develop a good working relationship with all levels of staff.
- Function as a backup for other Administrative Assistants within the group and support other teaming activities as directed.
Sr. Administrative Assistant
August 2012 to April 2015Deloitte & Touche LLP Deloitte Tax LLP - New York, USA, NY
Executive Assistant
July 2010 to August 2012Deloitte LLP - New York, NY- Assist the former CEO of Deloitte now Sr. Partner with all administrative responsibilities as well as assist his chief of staff with all administrative responsibilities that roll up to the Sr. Partner.
- Manage daily work schedule and workload and ensure he is adequately prepared for meetings.
- Prior to meetings, Prepare meeting agenda and provide needed background information to the Sr. Partner.
- Ensure Sr. Partner is briefed on his daily/weekly schedule to ensure there are no conflicts and travel times and meeting places are all agreed upon.
- Arrange travel and logistics correctly timely and adequately; passports, visas, booking flights, car service and/or car rental, necessary contacts and country information and hotel accommodations.
- Complete expense reports for reimbursement after the trip timely.
- Constant interaction with CEO's and their executive assistants of other companies via phone, e-mail and when in-person meetings are scheduled.
- Scheduling meetings, handling logistics of meetings; conference call, direct call, sending materials for review prior to the meetings.
- General administrative and clerical tasks; answering phones, faxing, mailing, filing and photocopying, arranged logistics for visitors, coordinate conference calls.
- Conduct on-line research of individual clients and/or companies to keep CEO abreast of specific concerns of the company.
- Investigated issues and problems and drafted responses to urgent requests; opened, read, and wrote answers to routine emails.
Administrative Assistant
July 2009 to July 2010Deloitte LLP - New York, NY
Executive Assistant to Chief Executive Officer of Audit and Enterprise Risk Services (AERS)
September 2006 to July 2009Deloitte LLP - New York, NY- Follow up to support CEO's ongoing priorities and initiatives Consistent and Proactive Calendar Management: includes personal and professional calendar management on an ongoing basis.
- Active Calendar and Daily Schedule Management: includes close contact with other Executives in the business and constant coordinating and managing changing schedules.
- Serves as primary contact for the CEO's Office: fielding all phone calls, emails, business meetings, letters and written correspondence, and in person requests Assemble and/or coordinate the preparation of various reports, memoranda, correspondence, and various documentation and presentation material, of a technical or confidential nature.
Administrative Assistant - Audit Partners and Sr. Management
November 1999 to September 2006KPMG - New York, NY- Level 3 Assisting 4 Audit Partners and the Sr.
- Management that worked with the Lead Partner.
Administrative Assistant 3 - Partner, Principles and Directors of Mergers and Acquisition
February 1999 to November 1999KPMG - New York, NY
Administrative Assistant
January 1988 to February 1999MCI Telecommunications - New York, NY
