Executive Assistant Resume Example
Love this resume?Build Your Own Now
EXECUTIVE ASSISTANT
Summary
Executive Assistant adept at coordinating international travel, organizing large scale meetings and managing third-party vendors. Highly self-motivated with a strong work ethic. Determined and proactive who works with a sense of urgency to anticipate the needs of senior-level executives. Thrives in a fast paced, dynamic environment. Skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs.
Highlights
|
|
Accomplishments
Supported my clients (direct reports) through personal document management, heavy calendar management, time sensitive and highly confidential documents and reports, communication with upper management and collateral preparation for meetings.
Experience
Executive Assistant
May 2015 to December 2015Company Name - City, State
May 2015 to December 2015Company Name - City, State
- Prepare meeting logistics, coordinate preparation and distribution of materials, record minutes (if needed) and maintain/monitor follow up task list to ensure timely completion.
- Team with core leadership team (if applicable) to ensure completion of action items.
- Prepare and reconcile time and expense reports and perform audits as necessary.
- Manage complex time and expense weekly processing; ensure adherence to compliance guidelines.
- Coordinate all aspects of travel arrangements for both domestic and international business travel including but not limited to booking flights, hotel and local transportation, providing agendas and itineraries, and arranging passport/visa requirements if necessary.
- Serve as a point of contact for execution of administrative support for senior firm leadership (CEO, Board of Directors, Executive Committee, etc.) when needed.
- Prepare all types of correspondence often acting independently, including letters, memorandums, agendas, reports; prepare additional documents as needed including composing, proofreading, formatting, and editing documents into client ready deliverable(s).
- Maintain hardcopy as well as electronic filing systems for all standard and confidential files.
- Process records and prepare files for archiving as needed.
- Coordinate meetings and conferences and may attend department meetings and prepare minutes as directed.
- Use analytical ability to gather and summarize data, make decisions and solve problems.
- Handle sensitive/confidential information requiring a high level of discretion.
- Develop a good working relationship with all levels of staff.
- Function as a backup for other Administrative Assistants within the group and support other teaming activities as directed.
Sr. Administrative Assistant
August 2012 to April 2015Company Name - City, State
August 2012 to April 2015Company Name - City, State
Executive Assistant
July 2010 to August 2012Company Name - City, State
July 2010 to August 2012Company Name - City, State
- Assist the former CEO of Deloitte now Sr. Partner with all administrative responsibilities as well as assist his chief of staff with all administrative responsibilities that roll up to the Sr. Partner.
- Manage daily work schedule and workload and ensure he is adequately prepared for meetings.
- Prior to meetings, Prepare meeting agenda and provide needed background information to the Sr. Partner.
- Ensure Sr. Partner is briefed on his daily/weekly schedule to ensure there are no conflicts and travel times and meeting places are all agreed upon.
- Arrange travel and logistics correctly timely and adequately; passports, visas, booking flights, car service and/or car rental, necessary contacts and country information and hotel accommodations.
- Complete expense reports for reimbursement after the trip timely.
- Constant interaction with CEO's and their executive assistants of other companies via phone, e-mail and when in-person meetings are scheduled.
- Scheduling meetings, handling logistics of meetings; conference call, direct call, sending materials for review prior to the meetings.
- General administrative and clerical tasks; answering phones, faxing, mailing, filing and photocopying, arranged logistics for visitors, coordinate conference calls.
- Conduct on-line research of individual clients and/or companies to keep CEO abreast of specific concerns of the company.
- Investigated issues and problems and drafted responses to urgent requests; opened, read, and wrote answers to routine emails.
Administrative Assistant
July 2009 to July 2010Company Name - City, State
July 2009 to July 2010Company Name - City, State
Executive Assistant to Chief Executive Officer of Audit and Enterprise Risk Services (AERS)
September 2006 to July 2009Company Name - City, State
September 2006 to July 2009Company Name - City, State
- Follow up to support CEO's ongoing priorities and initiatives Consistent and Proactive Calendar Management: includes personal and professional calendar management on an ongoing basis.
- Active Calendar and Daily Schedule Management: includes close contact with other Executives in the business and constant coordinating and managing changing schedules.
- Serves as primary contact for the CEO's Office: fielding all phone calls, emails, business meetings, letters and written correspondence, and in person requests Assemble and/or coordinate the preparation of various reports, memoranda, correspondence, and various documentation and presentation material, of a technical or confidential nature.
Administrative Assistant - Audit Partners and Sr. Management
November 1999 to September 2006Company Name - City, State
November 1999 to September 2006Company Name - City, State
- Level 3 Assisting 4 Audit Partners and the Sr.
- Management that worked with the Lead Partner.
Administrative Assistant 3 - Partner, Principles and Directors of Mergers and Acquisition
February 1999 to November 1999Company Name - City, State
February 1999 to November 1999Company Name - City, State
Administrative Assistant
January 1988 to February 1999Company Name - City, State
January 1988 to February 1999Company Name - City, State
Education
Bachelor of Business Administration (BBA) : Marketing, February 2010American Intercontinental Institute OnlineGPA: Cum Laude
Cum Laude
Skills
Self starter, interpersonal skills, works well under pressure and deadlines; good verbal and written communication skills, and internet savvy.
DISCLAIMER
Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.
How this resume score could be improved?
Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:
Resume Strength
- Completeness
- Formatting
- Word choice
- Measurable results
- Strong summary
- Typos
Resume Overview
School Attended
- American Intercontinental Institute Online
Job Titles Held:
- Executive Assistant
- Sr. Administrative Assistant
- Administrative Assistant
- Executive Assistant to Chief Executive Officer of Audit and Enterprise Risk Services (AERS)
- Administrative Assistant - Audit Partners and Sr. Management
- Administrative Assistant 3 - Partner, Principles and Directors of Mergers and Acquisition
Degrees
- Bachelor of Business Administration (BBA) : Marketing , February 2010
