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Executive Assistant Resume Example

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EXECUTIVE ASSISTANT
Summary
Project Coordination/Event Management Office Management Policies & Procedures Manuals Report & Document Preparation Accounts Payable / Receivable Inventory Management Expense Reduction
Highlights
  • MS Word, Excel, PowerPoint
  • Lotus Notes Outlook
  • Great Plains
  • Travel Manager
  • PeopleSoft
  • Docs Open
  • CMS (Time Entry)
  • Global Repository Scanning System
Experience
MedStar St. Mary's Hospital August 2009 to Current Executive Assistant
  • Provide high quality administrative and business support for Directors of Human Resources and Organizational Learning and Research to include screening calls, managing calendars, and making travel arrangements.
  • Arrange all meeting logistics with appropriate technical and visual equipment, foods items, beverages and set up are prepared are accordingly.
  • Manage associate events and recognition program - organize annual banquets & picnics, yearly milestone celebrations, years of service recognition services, and monthly spirit award recognitions for company employees.
  • Preparation includes securing location, catering, entertainment, financing & budgeting, decoration, invites and scheduling.
  • Manage coordination of programs with other departments - facilitate the Continuing Medical Education and the Interfaith Chaplain programs to make sure they are administered by set deadlines, all logistics are in place, and communicated to appropriate medical staff and members.
  • Coordinate and administer Tuition Reimbursement and Scholarship Programs - interact with the Associate and Foundation committee members, ensuring candidate applications are complete and ready for review by set deadlines, organize interview with committee members and vice presidents.
  • Serve as point of contact for vendors presenting and providing service during organizational events; making sure all business is conducted according to set regulations and per contract stipulations.
  • Supervise interns and volunteers helping with special event preparations.
Peckar & Abramson July 2005 to August 2009 Executive Assistant
  • Managed calendar for CEO's, Lawyers, and Directors Typed, photocopied, filed various documents including letters, memos, mailing lists, and forms Ensured computer files were consistently updated by utilizing current software; managed the department database Distributed daily interdepartmental and outside mail Prepared and processed expense reimbursements and reports for President in a timely manner; review senior level managements' monthly travel, prepare and submit expenses request.
  • Coordinated office staff activities to ensure maximum efficiency Provided support for special projects and assisted with coordination of special events, as needed Supervised temporary staff for special projects Managed travel arrangements (local & international), tracked receipts and input expenses for accurate accounting records.
East Capital Center October 2000 to July 2005 Sr. Administrative Assistant
  • Act as key and primary point of contact for the President.
  • Professionally interface with associated team members, independent contractors, clients, potential clients, consultants, and industry partners.
  • Anticipated President's needs for business travel, speaking engagements, and meetings and arranges in advance with necessary staff Scheduled appointments, arranged conference calls, prepared weekly executive meetings Prepared agendas and scheduled all staff meetings, transcribed minutes from hand written material or taped recordings for all meetings chaired by department leader; Prepared PowerPoint presentations, flow charts, charts and graphs for data presentation Coordinated company meetings including room bookings, invitations via Outlook, catering, reminder notices and hand-out preparation Planned, managed and executed special projects as assigned by President, including personal errands and tasks.
  • Major Accomplishments Successfully initiated the Mandatory Influenza Vaccine directive at St.
  • Mary's Hospital for 1100 employees to reach 100% compliance.
  • Implemented the Benefits at a Glance Board to provide employee with basic benefits information to reduce walk in traffic and increase ability to answer incoming calls by 45%.
  • Effectively executed the Administrative Aid program for residents seeking to learn basic front desk operations.
Education
UNIVERSITY OF PHOENIX, AXIA COLLEGE 9 2014 Project Management Certificate
6 1996 BSB/PM) - July 2014 CONTRA COSTA COUNTY OFFICE OF REGIONAL OCCUPATIONAL PROGRAM (ROP): Business Correspondence Richmond, CA Business Correspondence
CHARLOTTESVILLE HIGH SCHOOL 6 1983 Diploma Charlottesville, VA
THE WASHINGTON SCHOOL FOR SECRETARIES 5 1988 Business Application/Correspondence Washington DC Business Application/Correspondence
UNIVERSITY OF PHOENIX, AXIA COLLEGE Bachelors of Science: Business Administration and Project Management Business Administration and Project Management
Skills
accounting, Administrative, basic, Benefits, budgeting, charts, CMS, clients, database, special events, financing, forms, graphs, Great Plains, Human Resources, letters, logistics, Lotus Notes, managing, meetings, Excel, mail, OFFICE, Outlook, PowerPoint, PowerPoint presentations, MS Word, Organizational, PeopleSoft, presenting, Project Management, speaking, quality, Research, Scanning, scheduling, travel arrangements, written
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Resume Overview

Companies Worked For:

  • MedStar St. Mary's Hospital
  • Peckar & Abramson
  • East Capital Center

School Attended

  • UNIVERSITY OF PHOENIX, AXIA COLLEGE
  • CHARLOTTESVILLE HIGH SCHOOL
  • THE WASHINGTON SCHOOL FOR SECRETARIES

Job Titles Held:

  • Executive Assistant
  • Sr. Administrative Assistant

Degrees

  • Project Management Certificate
    BSB/PM) - July 2014 CONTRA COSTA COUNTY OFFICE OF REGIONAL OCCUPATIONAL PROGRAM (ROP) : Business Correspondence
    Diploma
    Business Application/Correspondence
    Bachelors of Science : Business Administration and Project Management

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