MedStar St. Mary's HospitalAugust 2009 to CurrentExecutive Assistant
Provide high quality administrative and business support for Directors of Human Resources and Organizational Learning and Research to include screening calls, managing calendars, and making travel arrangements.
Arrange all meeting logistics with appropriate technical and visual equipment, foods items, beverages and set up are prepared are accordingly.
Manage associate events and recognition program - organize annual banquets & picnics, yearly milestone celebrations, years of service recognition services, and monthly spirit award recognitions for company employees.
Preparation includes securing location, catering, entertainment, financing & budgeting, decoration, invites and scheduling.
Manage coordination of programs with other departments - facilitate the Continuing Medical Education and the Interfaith Chaplain programs to make sure they are administered by set deadlines, all logistics are in place, and communicated to appropriate medical staff and members.
Coordinate and administer Tuition Reimbursement and Scholarship Programs - interact with the Associate and Foundation committee members, ensuring candidate applications are complete and ready for review by set deadlines, organize interview with committee members and vice presidents.
Serve as point of contact for vendors presenting and providing service during organizational events; making sure all business is conducted according to set regulations and per contract stipulations.
Supervise interns and volunteers helping with special event preparations.
Peckar & AbramsonJuly 2005 to August 2009Executive Assistant
Managed calendar for CEO's, Lawyers, and Directors Typed, photocopied, filed various documents including letters, memos, mailing lists, and forms Ensured computer files were consistently updated by utilizing current software; managed the department database Distributed daily interdepartmental and outside mail Prepared and processed expense reimbursements and reports for President in a timely manner; review senior level managements' monthly travel, prepare and submit expenses request.
Coordinated office staff activities to ensure maximum efficiency Provided support for special projects and assisted with coordination of special events, as needed Supervised temporary staff for special projects Managed travel arrangements (local & international), tracked receipts and input expenses for accurate accounting records.
East Capital CenterOctober 2000 to July 2005Sr. Administrative Assistant
Act as key and primary point of contact for the President.
Professionally interface with associated team members, independent contractors, clients, potential clients, consultants, and industry partners.
Anticipated President's needs for business travel, speaking engagements, and meetings and arranges in advance with necessary staff Scheduled appointments, arranged conference calls, prepared weekly executive meetings Prepared agendas and scheduled all staff meetings, transcribed minutes from hand written material or taped recordings for all meetings chaired by department leader; Prepared PowerPoint presentations, flow charts, charts and graphs for data presentation Coordinated company meetings including room bookings, invitations via Outlook, catering, reminder notices and hand-out preparation Planned, managed and executed special projects as assigned by President, including personal errands and tasks.
Major Accomplishments Successfully initiated the Mandatory Influenza Vaccine directive at St.
Mary's Hospital for 1100 employees to reach 100% compliance.
Implemented the Benefits at a Glance Board to provide employee with basic benefits information to reduce walk in traffic and increase ability to answer incoming calls by 45%.
Effectively executed the Administrative Aid program for residents seeking to learn basic front desk operations.
UNIVERSITY OF PHOENIX, AXIA COLLEGE9 2014Project Management Certificate
6 1996BSB/PM) - July 2014
CONTRA COSTA COUNTY OFFICE OF REGIONAL OCCUPATIONAL PROGRAM (ROP): Business CorrespondenceRichmond, CABusiness Correspondence
CHARLOTTESVILLE HIGH SCHOOL6 1983DiplomaCharlottesville, VA
THE WASHINGTON SCHOOL FOR SECRETARIES5 1988Business Application/CorrespondenceWashington DCBusiness Application/Correspondence
UNIVERSITY OF PHOENIX, AXIA COLLEGEBachelors of Science: Business Administration and Project ManagementBusiness Administration and Project Management
accounting, Administrative, basic, Benefits, budgeting, charts, CMS, clients, database, special events, financing, forms, graphs, Great Plains, Human Resources, letters, logistics, Lotus Notes, managing, meetings, Excel, mail, OFFICE, Outlook, PowerPoint, PowerPoint presentations, MS Word, Organizational, PeopleSoft, presenting, Project Management, speaking, quality, Research, Scanning, scheduling, travel arrangements, written
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Companies Worked For:
MedStar St. Mary's Hospital
Peckar & Abramson
East Capital Center
UNIVERSITY OF PHOENIX, AXIA COLLEGE
CHARLOTTESVILLE HIGH SCHOOL
THE WASHINGTON SCHOOL FOR SECRETARIES
Job Titles Held:
Sr. Administrative Assistant
Project Management Certificate BSB/PM) - July 2014
CONTRA COSTA COUNTY OFFICE OF REGIONAL OCCUPATIONAL PROGRAM (ROP) : Business Correspondence Diploma Business Application/Correspondence Bachelors of Science : Business Administration and Project Management
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