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Executive Assistant Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
Summary

Trusted Executive Assistant offering 30 years of administrative experience reporting to top executives. Dedicated to making the lives of busy executives easier. Effective gatekeeper who manages busy calendars and efficiently handles daily administrative tasks.

Core Competencies
  • Certified Administrative Professional (CAP)
  • Strong knowledge of MS Office Suite
  • Extensive calendar management
  • Meeting/Event Planning
  • Travel administration
  • Works well under pressure
  • Meticulous attention to detail
  • Customer service-oriented
  • Trusted business partner
  • Quick thinker and solution oriented
  • High level of integrity and confidentiality
Experience
Executive Assistant, 06/2016 to Current
Axiom Boston, MA,

Executive Assistant for Global SVP/Co-GM of End User Computing (June 2016 - February 2019)

Executive Assistant for Executive Staff - VP/Sr Dir/Dir (March 2019 - Present)

  • Maintain calendar - plan and scheduling meetings, teleconference and video calls, and travel (domestic and international; visa and passport processing as needed)
  • Expense report verification/entry/approval; presentation preparation
  • Create/prepare office-wide communication on behalf of executive
  • Executive liaison for visiting customers and internal executives (C-level and below)
  • Collect/organize/prepare material for upcoming meetings/projects
  • Administrator for Atlanta office Site Council (fostering diversity and inclusion, community involvement, and work environment enrichment)
  • Mentor for Atlanta office Executive Assistants
  • Office event planning (1,000+ people)
Executive Assistant, 01/2007 to 06/2016
Axiom Chicago, IL,

Executive Assistant for NA Industry Value Engineering (May 2014 – June 2016)

Executive Assistant for the National VP of Sales for NA Mobility (Feb 2011 – May 2014)

Executive Assistant for the Regional VP of Sales (Jan 2007 – Feb 2011)

  • Administrative and business support for sales leader and direct reports
  • On-boarding of all new hires
  • Extensive scheduling and travel arrangements (domestic and international)
  • Operations assistance (forecasting, pipeline, account mapping, report production, CRM Super User)
  • Expense report verification/entry/approval
  • Asset tracking and device management (including setup and configuration of mobile devices)
Executive Assistant, 04/2006 to 09/2006
Axiom New York, NY,

Executive Assistant for the VP of Sales for North America

  • Phone screening, travel arrangements, extensive calendar management
  • Expense report verification/entry/approval
  • Presentation preparation including extensive financial data
  • Pipeline/Weekly Status update and consolidation
  • Same executive at Symbol Technologies (recruited by Stratix Corp)
Operations Manager, 04/2005 to 11/2006
Smithfield Foods, Inc. Greenville, SC,

Support for the President/CEO

  • Invoicing/Receivables/Payables/Sales and use tax processing
  • Forecasting for software sales and consulting services
  • All Human Resources functions and general office management
  • Payroll – setup/management of outsourced payroll
  • Benefits – setup/management of outsourced benefits
  • Contract preparation, Software/Maintenance orders
  • Same executive at Oracle (recruited by BIAS Corp)

This position was part-time from April to June 2005, full-time from July 2005 to March 2006, and part-time from April to November 2006.

Executive Assistant, 12/2004 to 06/2005
Axiom San Francisco, CA,

Executive Assistant for the SVP of Sales and Business Development for NA

  • Phone screening, travel arrangements, extensive calendar management
  • Expense report verification/entry/approval
  • Presentation preparation including extensive financial data
  • Pipeline/Weekly Status update and consolidation
Executive Assistant, 01/2003 to 11/2004
Axiom Bellevue, WA,

Executive Assistant for the Area Vice President of Sales

  • Phone screening, travel arrangements, extensive calendar management
  • Expense report verification/entry/approval
  • Presentation preparation including extensive financial data
Business Analyst, 02/1996 to 09/2002
University Of California Clarksburg, CA,

Business Analyst (2/96-6/97; 3/98-9/02)
Support for the Regional VP of Telecommunications Consulting

  • Provide administrative and business support for RVP and direct reports
  • Financial analysis, forecasting, variance reporting, project creation
  • Timecard and expense report verification/entry/approval
  • Invoicing, accounts receivable, credit memos
  • Revenue, expense, and margin reporting
  • Presentation preparation, contract analysis, preparation, and tracking

Resource Analyst (6/97-3/98)
Support for the Group VP of Core Technology Consulting

  • Processing of offer letters for all levels of employment
  • New Hire Orientation (development and presentation)
  • Visa and green card processing (filing, fees, tracking, legal liaison)
  • Organizational chart updates
  • High level of confidentiality required
Executive Assistant, 08/1995 to 02/1996
Axiom Atlanta, GA,

Support for CEO/COO, CFO, CIO and Board of Directors

  • Heavy phone traffic (screening and resolution)
  • Travel arrangements, scheduling, meeting/event planning, typing, filing
  • Presentation preparation, timecard and expense report verification and entry
  • Financial analysis (revenue, expense, and margin reporting)
  • Minutes of monthly Board meetings, transcription
Computer Skills
Concur, Lotus Notes, Mac, Microsoft (Excel, Office, Outlook, PowerPoint, Word), Oracle Financials, QuickBooks, SalesForce, SAP, WorkDay, WordPress

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Resume Overview

School Attended
    Job Titles Held:
    • Executive Assistant
    • Executive Assistant
    • Executive Assistant
    • Operations Manager
    • Executive Assistant
    • Executive Assistant
    • Business Analyst
    • Executive Assistant
    Degrees