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Executive Administrative Assistant Resume Example

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EXECUTIVE ADMINISTRATIVE ASSISTANT
Summary
Highly self-motivated and goal-oriented professional committed to pursuing a challenging Administrative role within a growing company. I have experience managing business relations and special projects at Executive Management level. Serve as primary point of contact and liaison between management, personnel, clients, and vendors.
Highlights
  • Logistics Corporate Relations
  • Vendor Relations
  • Domestic and International Travel
  • Fundraising Administration
  • Scheduling
  • Travel administration
  • Meeting planning
  • Mail management
  • Payroll
  • Works well under pressure
  • Invoice processing
  • Strong problem solver
  • Meticulous attention to detail
  • Flexible
  • Time management
  • Articulate and well-spoken
Experience
Executive Administrative Assistant 07/2008 to 07/2015 Walgreens Distribution Center Perrysburg, OH
  • Assists DC Manager and works collaboratively with corporate and all the departments of the DC.
  • Daily tasks include: calendar coordination, administrative, financial, communicative responsibilities, HR, and employee relations support.
  • Makes travel arrangements within budget guidelines Schedules on-site tours and on-site meetings Process expense reports in compliance with company travel policies Negotiate contracts with vendors Manage calendars and produce payroll for 40+ senior management Coordinate events for 800+ employees and senior management for on-site training and activities Communicate policy changes to the entire DC Facilitate small group sessions and work with those with disabilities to encourage tolerance within the workplace Accounts payable - process and code invoices Generates reports detailing daily, weekly, and monthly production results and goals Work with HR department to introduce new and innovative means of promoting and marketing key fundraising activates Select a local charity annually that supports those with disabilities.
  • Spend the entire year raising money, typically between $45k and $50k.
  • Coordinate events throughout the year and report to corporate.
  • Co-manage the site's fundraising program, including auditing and reports summarizing funds raised Maintains 40+ senior management employee files Orders all supplies needed departments Answers and screens phones and directs to appropriate parties Meeting minutes Serves as a backup to the Budget Analyst.

Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.Collaborated with other administrative team members, human resources and the finance department on special projects and events.Provided logistical support to visiting executives in coordination with other Executive Assistants.Wrote and distributed meeting minutes to appropriate individuals.Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.Investigated issues and problems and drafted responses to urgent requests.
Executive Administrative Assistant 08/2002 to 02/2008 Siemens IT Solutions and Services, Inc Toledo, OH
  • Employed by Siemens as a Contractor at Owens Corning Fiberglass.
  • Assisted Program Director, Program Manager, HR Manager, and Salesmen with all tasks required in the development of new concepts at the Owens Corning Fiberglass IS Department.
  • Daily tasks include coordination, administrative, financial, communicative responsibilities, HR, and employee relations support.
  • Additional duties include: Liaison between all impacted departments to ensure proper communications and reporting practices Administers new hire and termination paperwork and orientation of new employee setup Update policy and procedure manuals and provide policy interpretation Maintains employee records, data verification, update employee status changes Create and maintain up to date job descriptions for each position Customer relations responsibilities to greet customers and handle incoming calls, screening and directing to appropriate parties Processed payroll - keep track of attendance records, including vacation, and personal days, data entry verification, corrections, adjustments, create reports, and answer employee questions Produces daily, weekly, and monthly reports Preparation of Change Control Contracts, Project Setup documents, and review (SOW), Statement of Work - to ensure all requirements are met Processed orders for software and hardware Coordinates IS financial information from all sources and generates monthly billing, quarterly billing, and billing adjustments Provides administrative duties such as correspondence, hotel and travel arrangements, expense reports, meeting and webex coordination, preparation of presentations, organize company functions, coordinates and orders luncheons, and calendar management.
Administrative Assistant 08/1996 to 08/2002 Air Liquide America Corporation Holland, OH
  • Provided daily support for both Production and Distribution departments in a bulk air gas company servicing the industrial marketplace.
  • Duties included: Produced daily and monthly reports on plant production, plant downtime, tractor fuel, and tractor mile usage Processed Accounts payable Payroll calculation - Kept track of hours for 28 employees, and entered payroll data into a Web designed program Reviewed the plant FDA filling and analysis reports Data entry Greeted customers and handled incoming calls, screening and directing to appropriate parties Organized company Christmas party Originated forms and spreadsheets in Excel and Word Assisted and attended monthly safety meetings - created presentations in PowerPoint, kept track of action items, and performed follow-up on safety issues Performed routine administrative duties such as the arrangement of hotel and flight reservations, scheduled meetings, coordinated and ordered luncheons, sorted and distributed mail, ordered office supplies, uniforms, chemicals,.
Administrative Assistant 01/1995 to 01/1996 Manpower Temporary Agency Maumee, OH
Education
Associates of Applied Business: Information Systems and Support May 2004 University of Toledo Toledo, OH Information Systems and Support
Office Automation Certificate May 1996 Davis College Toledo, OH
June 1993 Maumee High School Maumee, OH
Bachelor of Science Degree: Business Management Human Resources December 2007 University of Toledo Toledo, OH Business Management Human Resources
Skills
Accounts payable, administrative, administrative duties, Acrobat Reader, Adobe Illustrator, ADP, Analyst, auditing, backup, billing, Budget, hardware, Contracts, Negotiate contracts, Customer relations, Data Entry, DC, directing, employee relations, senior management, expense reports, filling, FileMaker Pro, financial, forms, FrontPage, fundraising, funds, HR, interpretation, Director, marketing, meetings, Access, Excel, mail, money, office, Outlook, PowerPoint, Publisher, Windows, Word, Microsoft Word, works, Notary Public, Office Automation, Office Machines, Payroll, policies, presentations, reporting, safety, Siemens, spreadsheets, phones, Telephone Skills, Makes travel arrangements, travel arrangements, Typing Speed, 55 wpm, Visio
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Resume Overview

Companies Worked For:

  • Walgreens Distribution Center
  • Siemens IT Solutions and Services, Inc
  • Air Liquide America Corporation
  • Manpower Temporary Agency

School Attended

  • University of Toledo
  • Davis College
  • Maumee High School

Job Titles Held:

  • Executive Administrative Assistant
  • Administrative Assistant

Degrees

  • Associates of Applied Business : Information Systems and Support May 2004
    Office Automation Certificate May 1996
    June 1993
    Bachelor of Science Degree : Business Management Human Resources December 2007

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