Executive Administrative Assistant Resume Example Walgreens Distribution Center

EXECUTIVE ADMINISTRATIVE ASSISTANT

Summary

Highly self-motivated and goal-oriented professional committed to pursuing a challenging Administrative role within a growing company. I have experience managing business relations and special projects at Executive Management level. Serve as primary point of contact and liaison between management, personnel, clients, and vendors.

Highlights

Logistics Corporate Relations
Vendor Relations
Domestic and International Travel
Fundraising Administration

Scheduling
Travel administration
Meeting planning
Mail management
Payroll
Works well under pressure
Invoice processing
Strong problem solver
Meticulous attention to detail
Flexible
Time management
Articulate and well-spoken

Experience

Executive Administrative Assistant07/2008 to 07/2015Walgreens Distribution CenterPerrysburg, OH

Assists DC Manager and works collaboratively with corporate and all the departments of the DC.
Daily tasks include: calendar coordination, administrative, financial, communicative responsibilities, HR, and employee relations support.
Makes travel arrangements within budget guidelines Schedules on-site tours and on-site meetings Process expense reports in compliance with company travel policies Negotiate contracts with vendors Manage calendars and produce payroll for 40+ senior management Coordinate events for 800+ employees and senior management for on-site training and activities Communicate policy changes to the entire DC Facilitate small group sessions and work with those with disabilities to encourage tolerance within the workplace Accounts payable - process and code invoices Generates reports detailing daily, weekly, and monthly production results and goals Work with HR department to introduce new and innovative means of promoting and marketing key fundraising activates Select a local charity annually that supports those with disabilities.
Spend the entire year raising money, typically between $45k and $50k.
Coordinate events throughout the year and report to corporate.
Co-manage the site's fundraising program, including auditing and reports summarizing funds raised Maintains 40+ senior management employee files Orders all supplies needed departments Answers and screens phones and directs to appropriate parties Meeting minutes Serves as a backup to the Budget Analyst.

Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.Collaborated with other administrative team members, human resources and the finance department on special projects and events.Provided logistical support to visiting executives in coordination with other Executive Assistants.Wrote and distributed meeting minutes to appropriate individuals.Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.Investigated issues and problems and drafted responses to urgent requests.

Executive Administrative Assistant08/2002 to 02/2008Siemens IT Solutions and Services, IncToledo, OH

Employed by Siemens as a Contractor at Owens Corning Fiberglass.
Assisted Program Director, Program Manager, HR Manager, and Salesmen with all tasks required in the development of new concepts at the Owens Corning Fiberglass IS Department.
Daily tasks include coordination, administrative, financial, communicative responsibilities, HR, and employee relations support.
Additional duties include: Liaison between all impacted departments to ensure proper communications and reporting practices Administers new hire and termination paperwork and orientation of new employee setup Update policy and procedure manuals and provide policy interpretation Maintains employee records, data verification, update employee status changes Create and maintain up to date job descriptions for each position Customer relations responsibilities to greet customers and handle incoming calls, screening and directing to appropriate parties Processed payroll - keep track of attendance records, including vacation, and personal days, data entry verification, corrections, adjustments, create reports, and answer employee questions Produces daily, weekly, and monthly reports Preparation of Change Control Contracts, Project Setup documents, and review (SOW), Statement of Work - to ensure all requirements are met Processed orders for software and hardware Coordinates IS financial information from all sources and generates monthly billing, quarterly billing, and billing adjustments Provides administrative duties such as correspondence, hotel and travel arrangements, expense reports, meeting and webex coordination, preparation of presentations, organize company functions, coordinates and orders luncheons, and calendar management.

Administrative Assistant08/1996 to 08/2002Air Liquide America CorporationHolland, OH

Provided daily support for both Production and Distribution departments in a bulk air gas company servicing the industrial marketplace.
Duties included: Produced daily and monthly reports on plant production, plant downtime, tractor fuel, and tractor mile usage Processed Accounts payable Payroll calculation - Kept track of hours for 28 employees, and entered payroll data into a Web designed program Reviewed the plant FDA filling and analysis reports Data entry Greeted customers and handled incoming calls, screening and directing to appropriate parties Organized company Christmas party Originated forms and spreadsheets in Excel and Word Assisted and attended monthly safety meetings - created presentations in PowerPoint, kept track of action items, and performed follow-up on safety issues Performed routine administrative duties such as the arrangement of hotel and flight reservations, scheduled meetings, coordinated and ordered luncheons, sorted and distributed mail, ordered office supplies, uniforms, chemicals,.

Administrative Assistant01/1995 to 01/1996Manpower Temporary AgencyMaumee, OH

Education

Associates of Applied Business: Information Systems and SupportMay 2004University of ToledoToledo, OHInformation Systems and Support

Office Automation CertificateMay 1996Davis CollegeToledo, OH

June 1993Maumee High SchoolMaumee, OH

Bachelor of Science Degree: Business Management Human ResourcesDecember 2007University of ToledoToledo, OHBusiness Management Human Resources

Skills

Accounts payable, administrative, administrative duties, Acrobat Reader, Adobe Illustrator, ADP, Analyst, auditing, backup, billing, Budget, hardware, Contracts, Negotiate contracts, Customer relations, Data Entry, DC, directing, employee relations, senior management, expense reports, filling, FileMaker Pro, financial, forms, FrontPage, fundraising, funds, HR, interpretation, Director, marketing, meetings, Access, Excel, mail, money, office, Outlook, PowerPoint, Publisher, Windows, Word, Microsoft Word, works, Notary Public, Office Automation, Office Machines, Payroll, policies, presentations, reporting, safety, Siemens, spreadsheets, phones, Telephone Skills, Makes travel arrangements, travel arrangements, Typing Speed, 55 wpm, Visio

Resume Overview

Companies Worked For:

Walgreens Distribution Center
Siemens IT Solutions and Services, Inc
Air Liquide America Corporation
Manpower Temporary Agency

School Attended

University of Toledo
Davis College
Maumee High School

Job Titles Held:

Executive Administrative Assistant
Administrative Assistant

Degrees

Associates of Applied Business : Information Systems and Support May 2004
Office Automation Certificate May 1996
June 1993
Bachelor of Science Degree : Business Management Human Resources December 2007

Executive Administrative Assistant Resume Example

Resume Score: 100%

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