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Executive Administrative Assistant Resume Example

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EXECUTIVE ADMINISTRATIVE ASSISTANT
Executive Profile
Prioritization skills to accommodate heavy calendar, international and domestic travel arrangements, phones and tracking travel expense accounts Capability of handling confidential data with appropriate discretion and excellence while maintaining a productive work environment. An independent and self-motivated professional with excellent research and writing skills. Acted as liaison and maintained open lines of communication among senior executives, management and administrative staff. Supported assignments which demanded heavy interactions with consultants, clients, vendors and peers and ability to work independently or in a team with diverse populations Demonstrated success in coordinating multi-site participation business meetings, small event planning to ensure event success and working cooperatively in team environments with emphasis on job and project ownership, task oriented and focused. Team database management Received informal award in 2000 for outstanding demonstration of team work. Received IBM Peer Recognition Award in 2001 for demonstrating outstanding team work. Received 18 Thanks Awards and personal notes of thanks from management and peers for my continued support of clients and colleagues
Skill Highlights
  • Client-focused Business operations organization
    • Self-motivated
    • Customer-oriented
    • Proficiency in [area]
    • Quick learner
    • Computer proficient
    • Microsoft Office
  • File/records maintenance
Professional Experience
08/2006 to 05/2007
Executive Administrative Assistant
07/2005 to 08/2006
Networking Software ManagerForward Air
  • Calendar Management - Domestic Travel - Meetings / roundtables / workshops (set up).
08/2004 to 07/2005
Executive Administrative AssistantForward Air
  • William Schanz, Director, Financial Services Sector, e-business Hosting Svc Daily Calendar Management Extensive Travel arrangement - International Expense Reconciliation Working with global assistants / Italy, France External Client relationships / Italy, France Extensive Communication skills needed for dynamic executive.
  • Travel to Somers to meet with my VP 1x1 meetings Katie Bambrick, VP Global Business Development Complex Calendar Management Daily conference call with VP Extensive / complex travel Extensive - expense reconciliation Client meetings and workshops - set up in remote locations Extensive communication skills needed for this remote executive.
  • Global Services IBM.
09/2003 to 08/2004
Director of Analyst Relations
  • Complex Calendar Handled all email for my VP Submit all business expenses and track payments Handle all travel arrangements, international / domestic.
  • Set up Planning Sessions and attended Submitted press releases for Public Relations Exec to news paper.
  • Global Services.
09/2002 to 09/2003
Vice President & Global Relationship Partner
  • Daily complex calendar management Set up complex meetings and planning sessions with external client executives.
  • Domestic & International travel arrangements, multiple destinations.
  • Prepare expenses in WWERS (expense tool) Reconcile expenses Track expense payments Excel / (WWERS) Track airline ticket usage/refunds / cost Set up meetings / luncheons / workshops / roundtables Back-up General Manager's assistant.
  • Assume ownership of additional tasks by assisting all customers, staff and peers.
  • Execute tasks while attending to other priorities.
  • Member of the Back-Up Council (remote location) E-Council Courses, 2 PowerPoint, Microsoft Word.
  • Received Several Peer Awards.
06/2002 to 12/2002
Vice President
  • Daily complex calendar management Set up complex meetings and planning sessions with external client executives.
  • Domestic & International travel arrangements Prepare and submit expenses in WWERS (expense tool) Reconcile expenses Set up database and team room to organize presentations and correspondences.
  • Focus on strategy to reduce costs based on business needs and requirements.
  • Assume ownership of additional tasks by assisting all customers, staff, and peers.
  • Member of the Back-Up Council for remote location.
  • Team rooms/database: Set up for clients use and organization.
  • Netg courses/online: SAP/Lotus123/Freelance Graphics.
01/2000 to 12/2000
Executive AssistantBlackberry Limited - Kansas City , VA
  • William Thompson - Associate General Council and Prepared routine legal correspondence and memoranda for attorney partners. Kevin Halloran - Sr.
  • Negotiations Exec JoAnn Crockett / IBM EMEA- IP Law Staff Attorney's: Hoffman, Shea, O'Connor, Burke, Gargano, Stasko Prepare confidential documents and contracts.
  • Log all mail and email correspondence Apply proper business controls, quality, and services to support customer satisfaction.
  • Travel arrangements , International and Domestic Expense submission and reconciliation Daily calendar management Freelance presentations, Excel spreadsheets.
  • Daily complex calendar management Member of the Back-up Council.
  • IBM.
05/1997 to 12/1998
  • Supporting: 7 - Business Area Manager & Staff e-business Service Delivery Manager and Staff 123 Spreadsheets and Executive TEA Logs for business controls.
  • Web Hosting Client Relations Team room, updates, communications Assume ownership of additional tasks by assisting staff and peers.
  • Manage, Travel, calendar, meetings Reqcat - order supplies Communicate with external clients.
  • Backup Council, Handle remote site coverage for team room.
  • Received 4 Peer Awards for team assistance.
03/1996 to 06/2013
Executive Administrative AssistantBarclays Bank - Memphis , CA
VPBeam Suntory, Inc.
DirectorBickford Senior Living
  • Daily complex calendar management, Domestic & International travel arrangements, Prepare expenses , reconcile expenses, track expense payments Excel / (WWERS) Track airline ticket usage, refunds, cost Set up meetings, luncheons, workshops, roundtables Prepare monthly travel calendar - with color coded travel destinations World Wide Patent Tracking System - CMOS Patent Evaluations Mentor to hub assistant Participate in Ask the Expert telecoms as a learning tool.
  • Work with Korean, Albany, Burlington, Bromont Teams.
  • Work with Outside Clients / co-ordinate travel for Japan, Shanghai, Taiwan clients Set up: Quarter Century Induction / Celebration Buy-on-Demand - order supplies for clients Lotus live / Web-Cast Global Services IBM Service & Delivery IBM.
Director
Skills
Ask, Attorney, Back-Up, Backup, Business Development, color, Communication skills, contracts, Council, Client, Clients, Client Relations, customer satisfaction, database, Delivery, e-business, email, Financial, Focus, Freelance Graphics, Freelance, General Manager, hub, IBM, IP, Korean, Law, Lotus, Lotus123, Lotus Notes, Lotus Symphony, Director, Meetings, Mentor, Excel spreadsheets, Microsoft Excel, Excel, mail, Microsoft PowerPoint, PowerPoint, Microsoft Word, Negotiations, presentations, press releases, Public Relations, quality, SAP, Spreadsheets, strategy, team work, telecoms, Travel arrangements, Web Hosting, workshops
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Resume Overview

Job Titles Held:

  • Executive Administrative Assistant
  • Networking Software Manager
  • Director of Analyst Relations
  • Vice President & Global Relationship Partner
  • Vice President
  • Executive Assistant
  • VP
  • Director

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