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Event Recruitment and Scheduling Specialist Resume Example

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EVENT RECRUITMENT AND SCHEDULING SPECIALIST
Experience
11/2015 to Current
Company Name
  • In this position I am involved in all aspects of the meeting and event planning process.
  • From the initial site search, including searching for hotels and contract negotiation to the planning process of the event, included nut not limited to; client and vendor correspondence, registration sites, budgeting, onsite management and final billing.
  • provided proactive, genuine customer care.
  • Planning timeline compliance - provided assistance to achieve all deadlines for each program.
  • Communication pieces -created/modified various communication pieces.
  • Reports - worked with Registration Coordinator to create/modify and review program reports; worked with Program Manager to update and modify program budgets; and other reports as needed.
  • Attendee Updates - updated data and communicate changes to key internal and external stakeholders for all Attendee Updates (room list, transportation manifests, etc.).
  • Printing - coordinated timely printing of all program documents and materials.
  • Maintained strong relationships; with suppliers, staff and others as needed.
  • Attended planning and trip briefing meetings as needed.
  • Interface closely with all internal LaClare Group staff to generate creative, cost effective solutions for client programs.
  • Use of sound judgment and discretion in other duties as may be assigned from time to time.
  • Represented company at industry meetings and networking events as needed.
  • Created/maintained client and vendor relationship, promoting and marketing the company as a proven, high-quality company dedicated to outstanding results in the meetings and conventions industry.
04/2014 to Current
Event Recruitment and Scheduling SpecialistCompany Name － City, State
  • Recruiting:.
  • Interview, screen and build a qualified applicant pool of 50 On-Call Screeners per month.
  • Utilize social media outlets, such as Craigslist and LinkedIn to post open positions weekly.
  • Scheduling:.
  • Assign and schedule screening associates to 120 events per month with up to 10-20 staff for each event.
  • Develop and cultivate professional relationships with worksite screening coordinators, event leads, contingent staff and corporate staff.
  • Review & Process payments to vendors including hotel deposits New Hire Paperwork:.
  • Maintain and manage the intake of associate's new-hire-paperwork, ensuring all legal documents are signed and submitted to Human Resources for associate payment Member of Employee Recognition Committee.
  • Meet monthly to plan employee recognition, Incentive celebrations and appreciation events throughout the year.
08/2013 to 04/2014
Administrative AssistantCompany Name － City, State
  • Arranged transportation and hotel reservations for up to 100 Event Managers/On-Call Screeners per month.
  • Find meeting locations & hotels, locations & hotels via online research for local events, negotiate rates, dates & space.
  • Assisted Staffing and Logistics Manager with projects, including executive management presentations, agenda framework and flow , department mail, and other assigned office duties.
08/2013 to 10/2013
Wine Educator/CashierCompany Name － City, State
  • Provided customers with knowledge of wine through wine tastings.
  • Assisted activities for events specialized events during peak season at the vineyard.
Education and Training
2015
Dakota County Technical College － City, StateMeeting and Event Management Certificate Coursework provides the knowledge and skill sets to offer premier services and guest satisfaction in meeting, conference and event management businesses, marketing and public relations firms.
2012
Bachelor of Science: TeachingWinona State University Southern Cross University － City, State, AustraliaTeaching Magna Cum Laude; Dean's List multiple semesters
Interests
Volunteer Experience Page Education Foundation Gala Assisted with onsite registration and silent auction IntrinXec Management Inc. - PHCC 5-State Convention - Assisted with registration for vendor show and convention, helped with logistics and décor for the Annual Banquet NFL Alumni Committee - Attended five committee planning meetings, assisted with silent auction, fundraising and the annual gala World Savvy Gala - Assisted an annual fundraiser with the wine table and live auction Ronald McDonald 35th Anniversary Gala - Conducted registration, invoice running and silent auction for annual gala CareProviders Annual Convention & Expo Internship - Executed event set-up of meeting rooms, exhibit halls and silent auction area Additional Academic Activity Kappa Delta Pi - International Education Honor Society - President/Treasurer (August 2011 - May 2012) In charge of budget, finance, and event planning for membership recruitment within organization.
Skills
Administrative assistant, premier, billing, budgeting, budgets, contracts, contract negotiation, client, customer care, Databases, event planning, Event Management, executive management, Filing, Human Resources, legal documents, Logistics, Logistics Manager, marketing, materials, meetings, mail, Microsoft office suites, office, SharePoint, networking, online research, peak, presentations, public relations, quality, Recruiting, Scheduling, sound, Staffing, Phones, transportation, Typing
Additional Information
  • Volunteer Experience Page Education Foundation Gala Assisted with onsite registration and silent auction IntrinXec Management Inc. - PHCC 5-State Convention - Assisted with registration for vendor show and convention, helped with logistics and décor for the Annual Banquet NFL Alumni Committee - Attended five committee planning meetings, assisted with silent auction, fundraising and the annual gala World Savvy Gala - Assisted an annual fundraiser with the wine table and live auction Ronald McDonald 35th Anniversary Gala - Conducted registration, invoice running and silent auction for annual gala CareProviders Annual Convention & Expo Internship - Executed event set-up of meeting rooms, exhibit halls and silent auction area Additional Academic Activity Kappa Delta Pi - International Education Honor Society - President/Treasurer (August 2011 - May 2012) In charge of budget, finance, and event planning for membership recruitment within organization.
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Resume Overview

School Attended

  • Dakota County Technical College
  • Winona State University Southern Cross University

Job Titles Held:

  • Event Recruitment and Scheduling Specialist
  • Administrative Assistant
  • Wine Educator/Cashier

Degrees


  • Bachelor of Science : Teaching

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