Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Talented bringing [Number] years of expertise in highly-personalized event planning. Successful at building relationships with clients and leading teams to execute events. Seasoned veteran at negotiating with vendors and venues to secure cost-effective services, saving clients money.

  • Special events planning
  • Ticket selling
  • Microsoft Office
Event Coordinator, 07/2017 - Current
Quintegra Solutions Greenfield, IN,
  • Organized event facility, food and beverage selections and audio-visual arrangements.
  • Oversaw event logistics, venue scheduling and accommodations.
  • Maintained close communication with clients to mitigate service issues.
  • Coordinated vendors, timelines and budgets for events.
  • Selected décor and event materials fitting clients' requests and vision.
  • Directed event production in collaboration with sponsors, hosts and internal teams.
  • Organized corporate luncheons, dinners, conferences and special events.
  • Assessed event success and identified improvement areas through client feedback.
  • Networked to obtain potential event sponsors.
  • Designed and maintained spreadsheets documenting vendor, facility and guest information.
  • Scheduled and managed transportation for event participants.
  • Boosted client satisfaction through administration of on-site service requests and event logistics management.
  • Hosted large groups by engaging with attendees during annual events.
  • Trained customer service, marketing and sales teams for events.
  • Initiated negotiations with vendors and subcontractors to meet event budget.
Executive Assistant, 07/2015 - Current
Arbor Hospice Ada, MI,
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Detailed and arranged logistics for conferences and seminars, including travel arrangements and venue reservations.
  • Opened, read and wrote answers to routine letters and correspondence for executives.
  • Set up meeting and event logistics for senior management, including executives and board of directors.
  • Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
  • Restocked office and break room supplies to maximize team productivity.
  • Managed daily financial tasks such as invoices, reports and proposals.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Recorded and maintained updated information on company services.
  • Supported advertising and promotional initiatives by creating marketing materials.
  • Made travel arrangements and reservations.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Executed special objectives and projects in response to executive team and board member requests.
  • Oversaw special event calendars for [Type] group, factoring in availability and expected operational demands to keep workloads in balance.
Community Relations Coordinator, 08/2008 - 07/2015
Ameren Keokuk, IA,
  • Maintained professionality and efficiency while working closely with leadership.
  • Managed social media accounts by composing content, engaging with followers in comments, monitoring activities and researching trends.
  • Collaborated with sales and marketing leaders to devise public relations campaigns and coordinate with advertising.
  • Worked within web content management systems including [Software].
  • Coordinated fundraising events to generate over $[Amount] in revenue.
  • Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
  • Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
  • Juggled multiple projects and tasks to ensure high quality and timely delivery.
  • Checked system for seat availability and provided customers with available options.
  • Counted cash at shift end and tallied to reconcile with tickets sold.
  • Provided customers with special information regarding chosen show or upcoming releases.
  • Informed customers of deals or discounts and calculated amount of cash owed against tickets bought.
  • Entered customer information into POS system and promoted accuracy by repeating information obtained to customer.
  • Responded to patron questions, concerns and complaints to manage difficult or emotional patron situations.
  • Staffed box office to accommodate walk-up sales, will-call window and inquiries.
  • Executed sound judgment to resolve service issues, including counterfeit tickets, refunds and reprints.
  • Customized seating and pricing configurations within computer ticket system for events in coordination with promoter.
  • Generated production and program inventory to create season subscription packages with promotional discounts.
Education and Training
Bachelor of Arts: Arts Administration, Expected in 05/2001
Goucher College - Towson, MD,

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School Attended

  • Goucher College

Job Titles Held:

  • Event Coordinator
  • Executive Assistant
  • Community Relations Coordinator


  • Bachelor of Arts

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