Microsoft Word, Excel, PowerPoint, Outlook, Sage MAS 500, Quickbooks
Direct Assistant to the Procurement Manager
Performed clerical duties, including data entry, printing, and distributing documents used by the purchasing department Responsible for the departments day-to-day operations Ordered and tracked all the supplies for the Procurement Department Updated all the supplier files monthly Booked all travel for the company (domestic and international) Booked all meetings and rooms for vendors Prepared agendas for management's meetings and events Organized and planned all events and business meetings with suppliers and business executives Prepared, edited and formatted all spreadsheets and presentations Managed projects and tasks (domestic and international) Responsible for coordinating all offsite meetings Handled confidential and complex material Interacted with all levels of management and suppliers Developed and fostered internal and external relationships to ensure open communication Prepared and maintained electronic and traditional filing Responsible for submitting the On Time Shipment and Right First Time Quality Measure Report Out to management Responsible for updating the year to date and monthly scores and report issues to management on behalf of Procurement and Value Chain Submitted expense reports for all the Procurement Managers Attached order acknowledgments to purchase order files and updated purchase orders as necessary Assisted Buyers with internal and external communication with suppliers.
Administrative Associate07/2015 to CurrentMarchesini Group USAWest Caldwell, NJ
Manage accounts payable general invoices, once approved enter invoices into Sage Manage accounts payable spare parts invoices, once approved enter invoices into Sage Submit monthly expense reports for sales managers and service technicians, completed on excel spreadsheets Maintain record of monthly credit card activity of sales managers Prepare all payments to be paid via check or ACH Review accounts receivable and follow up with customers who are delinquent in payment Prepare sale quotations and orders on machinery for sales staff Assist the office manager with the preparation of purchase orders and cost comparison management Assist with the preparation of tradeshows i.e ordering, invoicing, and updating the website Coordinate travel arrangements i.e car rental, hotel, and flights Assist with telephone switchboard duties.
Executive Assistant01/2009 to 03/2015McCoy Rigby EntertainmentYorba Linda, CA
Direct assistant to the General Manager and Executive Producer Managed the day to day operations of the office Managed multiple calendars and emails Drafted and reviewed contracts for actors Planned and executed company travel for Broadway and International National Tours (i.e.
flights, rental cars, ferry transport, etc.) Assisted with drafting budgets for every show in the season Created production schedules and contact sheets for every show of the season Assisted with accounts payable, reconciling statements, receipts, and processing all invoices Organized and coded billing statements related to company expenses Promoted efficient time management by arranging meetings, conferences, and appointments Responsible for preparing, editing and formatting spreadsheets and presentations Obtained all work permits for the show Negotiated the actor's contracts with their agents Helped develop, create, and update the company's website on a monthly basis Answered calls regarding productions, tours, & meetings Provided excellent customer service to customers through face to face interaction and phone calls.
Administrative Assistant07/2014 to 02/2015Amway NutriliteBuena Park, CA
Bachelor of Arts: Spanish June 2014University of California IrvineIrvine, CA
Minor in Education
Master of Education: Higher and Postsecondary EducationJanuary 2016Arizona State UniversityTempe, AZ
Certified Life & Health Insurance Agent (License #0J21376)
Fluent in written and spoken Spanish
*Dean's Honor List
*50+ hours of community service at North Park Middle School
*40 hours of community service at La Habra High School
accounts payable, accounts receivable, billing, budgets, clerical, conferences, contracts, credit, excellent customer service, data entry, drafting, editing, expense reports, filing, General Manager, Insurance, invoicing, machinery, meetings, excel spreadsheets, Excel, office, Outlook, PowerPoint, Microsoft Word, office manager, presentations, Procurement, Producer, purchasing, Quality, Quickbooks, reconciling, Sage, sales, Spanish, spreadsheets, switchboard, telephone, phone, time management, travel arrangements i, website, written