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CTE Data Entry Clerk Resume Example

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CTE DATA ENTRY CLERK
Professional Summary

Recent college graduate and data entry clerk ready to pursue professional growth in a positive working environment. Efficient administrative team member with strong history of providing top-notch clerical support and operational assistance to support staff needs. Diplomatic communicator and self-motivated worker with decisive nature necessary to manage independent work. Personable team player with exceptional customer service abilities. Fast learner and committed to continuous, self-directed learning.

Skills
  • Customer Service
  • Teamwork / Collaboration
  • Data analysis
  • Vendor relations
Work History
CTE Data Entry Clerk, 03/2016 to Current
Weslaco Independent School District – Weslaco, TX
  • Record and file employee salary and annual evaluation information while maintaining strict confidentiality to protect sensitive data
  • Support efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes
  • Coordinate staff travel itineraries and reservations, including flights, hotel rooms and ground transportation
  • Greet incoming visitors and customers professionally and provided friendly, knowledgeable assistance
  • Maintain composure in stressful situations and continued to provide helpful and kind guest services for fantastic customer satisfaction
  • Maintain office supplies inventory by checking stock and ordering new supplies as needed
  • Provide clerical support to 112 department members, such as, copying, faxing and filing documents
  • Create purchase orders for supplies, equipment, and student/staff travel utilizing Business Office ALIO System
  • Create and maintain files/documents for CTE Director
  • Create and maintain confidentiality of all staff personal information, including cellphone number, home address and emergency contact information
  • Create data spreadsheets regarding student funding for CTE Department
  • Collect and file student training plans from career prep and practicum teachers, maintain these files for auditing purposes
  • Create, file and follow-up on work orders pertaining to maintenance
  • Manage office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
  • Monitor premises, screen visitors, update logs and issue passes to maintain security
  • Time Clock Manager for 30 staff members, ensure that all employees clock in and out on a daily basis for payroll purposes and register new employees on Time Clock
  • Interact with customers, teachers, staff and vendors professionally by answering multi-line phone, email or in-person to provide information and direct to desired staff members
  • Request quotes from vendors
  • Decorate office and/or classroom(s) for meetings, presentations and events
  • Prepare refreshments for meetings, presentations and events
  • Travel to other campuses and departments to deliver important documents/items
  • Travel to and purchase items with a purchase order and credit card at Wal-Mart and H-E-B for meetings, presentations and events
  • Assist department administration with knowledge and efficient use of the computer to meet established needs
  • Responsible for the collection, entry, and verification of student data elements required for district tracking purposes
  • Work closely with school administration to ensure accuracy of all student data
  • Produce accurate and timely computer-generated output such as reports, report cards, etc. and disseminate the output to appropriate personnel
  • Maintain adequate audit records
  • Coordinate the collection of student data with appropriate campus personnel, special population departments and technology department
  • Gain knowledge of school district special programs as required
  • Work with attendance clerks to coordinate the enrollment and withdrawal of students
  • Troubleshoot hardware and software as appropriate
  • Follow established guidelines
  • Perform all other duties as assigned
CTE General Office Clerk, 08/2014 to 03/2016
Weslaco Independent School District – Weslaco, Texas
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed
  • Provided clerical support to 85 department members by copying, faxing and filing documents
  • Created purchase orders for classroom/shop supplies
  • Created document folders for CTE Director
  • Created and maintained confidentiality of all staff personal information, including cellphone number, home address and emergency contact information
  • Answered telephone calls to field inquiries from teachers, vendors and various other callers seeking information
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security
  • Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors
  • Travel to other campuses and departments to deliver important documents/items
  • Travel and purchase items with a purchase order and credit card at Wal-Mart and H-E-B for meetings, presentations and events
  • Perform all other duties as assigned
Attendance Clerk, 09/2012 to 07/2014
Weslaco Independent School District – Weslaco, TX
  • Pleasantly greeted all office visitors and asked open-ended questions to determine needs
  • Maintained accurate records of all absences, truancy issues and disciplinary actions
  • Entered daily attendance information into office database for 650-student school
  • Called parents and guardians to inquire about late or truant students
  • Developed exceptional time management, relationship building and organizational skills from working in busy school setting
  • Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors
  • Supported Administrators through personal document management, calendar organization and collateral preparation for meetings
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security
  • Bus Duty before and after school
  • Lunch Duty for all student lunches
  • Tutored At-Risk students
  • Perform all other duties as assigned
Substitute Teacher, 02/2012 to 08/2012
Weslaco Independent School District – Weslaco, TX
  • Followed classroom plans left by class teacher to continue student education and reinforce core concepts
  • Upheld classroom routines to support student environments and maintain consistent schedules
  • Kept accurate and current attendance records and assignment sheets to maintain file compliance
Education
Bachelor of Applied Science: Organizational Leadership, 12/2019
South Texas College - Pecan Campus - McAllen, TX.
  • Member of National Society of Leadership and Success
  • Elected National Society of Leadership and Success Events Chair
Some College (No Degree)The University of Texas-Pan American - Edinburg, TX

Attended Spring 2015 - Spring 2017

Associate of Arts: Elementary Education, 12/2011
South Texas College - Mid-Valley Campus - Weslaco, TX.
  • Member of Science Club
  • Member of Psychology Club
Associate of Arts: Social Work, 12/2011
South Texas College - Mid-Valley Campus - Weslaco, TX.
  • Member of Science Club
  • Member of Psychology Club
High School Diploma: 05/2009
Weslaco High School - Weslaco, TX
  • Tech Prep, Distinguished Achievement Program (D.A.P.) Scholar, Honor Graduate
  • Member of Gardening Club
  • Member of Drama Club
  • Member of Weslaco Panther Corps Band
  • Member of Pacesetters (Color-guard and Dance)
  • Pacesetter Officer for 3 years
  • Member of Lady Panthers Softball Team
Volunteer
  • Volunteer Catholic Teacher Assistant at St. Pius X Catholic Church August 2009 - May 2010
  • Volunteer at Airport Elementary for Weslaco ISD from August 2009 - December 2011
  • Volunteer Softball Coach for the Weslaco Softball Baseball Pony League from January 2016 - June 2016
  • Volunteer at St. Joan of Arc Catholic Church for Winter Festival in December 2017
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Resume Overview

Companies Worked For:

  • Weslaco Independent School District

School Attended

  • South Texas College
  • The University of Texas-Pan American
  • Weslaco High School

Job Titles Held:

  • CTE Data Entry Clerk
  • CTE General Office Clerk
  • Attendance Clerk
  • Substitute Teacher

Degrees

  • Bachelor of Applied Science : Organizational Leadership , 12/2019
    Some College (No Degree)
    Associate of Arts : Elementary Education , 12/2011
    Associate of Arts : Social Work , 12/2011
    High School Diploma : 05/2009

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