Accounts Payable--responsible for all duties related to payments on invoices, contracts and stipends. Including coding of invoices, entering, printing out checks or making electronic payments, and ensuring invoice amounts are appropriate.
General Ledger--responsible for ensuring the integrity of the General Ledger, including setting up new accounts, making journal entries/Cash Receipt entries and Cash Disbursement entries as needed. Also, monitoring of accounts for reasonableness, making corrections as needed.
Bank Reconciliations--responsible for monthly bank reconciliations and related adjustments as necessary.
Credit Cards--responsible for making payments on 7 credit cards, ensuring charges are supported by receipts and properly coded.
Receipts--responsible for reconciling cash, check and electronic receipt records to bank deposits on a weekly basis. Also responsible for coding receipts and recording that information in the accounting system.
Insurance--responsible for reconciling insurance invoices to our record of employees for 5 separate insurance companies. Responsible for on-line updates to insurance coverage--adding new hires and terminating coverage for employees who no longer work for the organization.
Reporting--responsible for providing weekly financial information to the Finance Committee and for providing monthly reports to the governing body and program directors.
Staff Support--responsible for providing financial reports to department directors, and for helping them to understand the information they provide.
Used QuickBooks to perform the following functions:
Responsible for maintaining the General Ledger.
Responsible for generating monthly financial statements.
Supervised the Accounts Payable function.
Supervised the Payroll function.
Responsible for processing and recording the museum Foundation's revenues, payroll, and accounts payable. (The Foundations records are maintained in QuickBooks).
Responsible for monitoring and projecting cash flow needs.
Responsible for grant receivables.
Responsible for the integrity of the general ledger.
Responsible for supervising the grant accountant, accountant III and accountant II.
Responsible for state and federal grant reporting.
Responsible for working with department directors and managers, helping them to use tribal financial reports.
Responsible for fixed asset records.
Responsible for year-end closing entries and for acting as a liaison for the annual audit.
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