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Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Summary

Skillful and dedicated Executive Assistant and Board Secretary with more than 10+ years of extensive experience in the coordination, planning and support of daily operational and administrative functions in a highly confidential environment.



Highlights
  • Microsoft Office proficiency
  • Lotus Notes proficiency
  • Results Oriented
  • Meeting and event planning


  • Administrative support specialist
  • Professional and mature
  • Calm under pressure
  • Meticulous attention to detail


Education
Triton College Chicago, IL Expected in : Powerpoint & Excel - GPA :

Microsoft PowerPoint Certificate

Charles D. Murdock Institute Chicago, IL Expected in Certificate : Wordprocessing - GPA :
Loop College (currently Harold Washington) Chicago, IL Expected in Select One : Office Administration coursework - GPA :
Accomplishments

Manage and coordinate strategic planning and implementation activities in collaboration with Junior League Club of Chicago that resulted in agency's new mission and vision statements


Successfully developed risk management report for Executive Team that significantly reduced number of incidents over a period of three years.


Supported President & CEO through personal document management, calendar organization and preparation for meetings.


Collaborate with President & CEO in developing and delivery of 50+ presentations to behavioral health service providers and partner organizations nationally


Experience
Community Counseling Centers Of Chicago (C4) - Board Secretary
City, STATE, 1999 - Current
  • Provide administrative support to 16 member board
  • File all corporate documentation with the State of Illinois 
  • Ensure that accurate and sufficient documentation exist to meet legal requirements and enable authorize persons to determine, when, how and by whom the board's business was conducted
  • Secretary to the C4 Board of Directors and the Edgewater Uptown Building Corp.
  • Schedule Board of Directors meetings
  • Prepare agendas and minutes of all board and board committee meetings (finance, governance, facilities, strategic planning)
  • Coordinate and participate in all board strategic planning retreats
Community Counseling Centers Of Chicago (C4) - Executive Assistant to President & CEO
City, STATE, 06/1997 - Current

  • Serve as a professional representative of the President & CEO to executive's colleagues, clients, vendors, staff and board members.
  • Prepare all correspondence for President & CEO signature
  • Manage the President & CEO’s calendar and schedule meetings;
  • Designed PowerPoint presentations for quarterly and annual staff meetings.
  • Prepare agendas and minutes for Executive and middle management meetings.
  • Arrange appropriate travel for President & CEO and other Executive Staff team members.
  • Collaborate with other administrative team members, human resources and the finance department on special projects and events including the Annual Staff meeting.
  • Supervise Administrative Assistant and Intern positions
  • Approve travel expenses and reimbursement requests.
Community Counseling Centers Of Chicago (C4) - Development Department Assistant
City, STATE, 1990 - 06/1997
  • Support the agency's fund raising efforts in conjunction with Development Director
  • Assist in coordinating special events
  • Assist in coordinating annual meeting
  • Assist in preparation of agency annual report
  • Assist with writing grant proposals
  • Maintain funding calendar
  • Research and request funding guidelines from various foundations and corporations
  • Follow up on all research activity
  • Maintain records via fundraising software and filing system
  • Type reports and correspondence

Community Counseling Centers Of Chicago - Supervisor/Office Services Department
City, STATE, 06/1987 - 1990

Responsible for the efficient day-to-day operations of the department

  • Led a staff of 7 Administrative Assistants
  • Train new employees
  • Improve operations by increasing productivity by 20% within 6 months
  • Perform annual staff performance evaluations
  • Interface with service representatives regarding maintenance of all office equipment

Administrative Secretary and Reception duties include

  • Type and transcribe correspondence
  • Take minutes for various committees
  • Greeting clients and visitors
  • Screen emergency and walk-in clients
  • Operate telephone console
  • Consult with psychiatric, clinical and administrative staff as needed
Additional Information

Official Notary Public for the State of Illinois -- commission expires September 8, 2018. 

Skills
  • Proficient with MS Office: Word, Powerpoint, Excel and Visio
  • Proficient with Lotus Notes
  • Efficient with Adobe Acrobat
  • Strong knowledge of FM Light Fundraising Software or equivalent
  • Excellent Organizational skills



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Resume Overview

School Attended

  • Triton College
  • Charles D. Murdock Institute
  • Loop College (currently Harold Washington)

Job Titles Held:

  • Board Secretary
  • Executive Assistant to President & CEO
  • Development Department Assistant
  • Supervisor/Office Services Department

Degrees

  • Certificate
  • Select One

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