Over 10 years of administrative experience supporting high-level executives in diverse business settings, including 5 years of event coordination experience. A highly organized and friendly professional with strong communication skills and an affinity for problem solving and foresight for thinking ahead.
Creative Problem Solving
Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook) and Google (Gmail, SmartSheet, Google Drive). Familiar with Mac OS.
Work closely with and support the Deputy Executive Director of Legislative Affairs and Communication for the Colorado Department of Human Services; a state-supervised human services system designed to connect Coloradans to assistance, resources and support for living independently. CDHS has over 5,000 employees spanning 30 separate locations throughout the state. Responsibilities include:
•Manage the Deputy Executive Director's daily schedule, including creating daily itineraries, researching any and all relevant materials for meetings, tracking all follow-up tasks, book travel and arrange meeting logistics.
•Extensive coordination of Department events, including fundraisers, executive board retreats and a week-long, state-wide employee appreciation event.
•Allocate and track all purchases and subscriptions for Communications Division, including processing expense reports for multiple Directors.
•Assist with on-boarding process for all new hires of the Department.
•Provide support to entire team for the Legislative Affairs and Communications Department.
Support the Managing Director and Head of Philanthropy of the Boston Firm of AB Bernstein; a global wealth management firm that spans multiple continents with thousands of employees and annual earnings of over $500M. Responsibilities included:
•Manage the extremely active calendar of the Managing Director and Head of Philanthropy; act as “gatekeeper”.
•Extensive booking of domestic and international travel arrangements.
•Process expense reports for multiple senior Executives.
•Coordinate client meetings including preparing reports and presentations.
•Work with senior management across multiple office locations and different time zones (heavy experience with UK Time Zone).
Worked side-by-side with CEO, COO, and Board of Directors to ensure proper and efficient communication between all departments of a national non-profit organization with annual earnings of $12M and 40,000 members. Tasks included:
•Lead the planning and execution of an annual 4-day national convention with over 45,000 attendees.
•Coordinated and attended quarterly Board of Directors meetings.
•Managed CEO & COO calendar and schedules.
•Arranged travel plans, processed monthly expense reports and prepared presentations/reports as needed (sometimes confidential in nature).
•Tracked client agreements and sponsorship contracts to ensure all deliverables are met and on-time.
•Planned and coordinated all off-site events including employee retreats, Board meetings, corporate luncheons and staff meetings.
Managed day-to-day operations including the supervision of the office staff and working closely with the CEO and Vice-President of a family-owned company of over 25 years. Tasks included:
•Managed Accounts Receivables and Accounts Payables .
•Processed payroll, tracked expenses and employee time sheets.
•Attended weekly sales team meetings, took notes and tracked sales and growth of team.
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