Dedicated, resourceful and accomplished Administrative Assistant/Coordinator/Training Specialist who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role with varied responsibilities and authority.
City of Boulder Human Resources Department - Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Prepared, facilitated and completed new hire paperwork. Performed daily functions using NeoGov, American Databank and VISTA. Completed special projects as assigned.
EquiTrust Life,Annuity Insurance Company - Assisted Executive Officers in this billion dollar company by compiling and tracking all PTO, expenses, departmental expenses and coordinating special projects as assigned. Created inventory system and managed all POS items for sales staff. Revamped and managed all new agent kits. Maintained obsolete filing system. Planned and executed office events.
DPR Construction & Cupertino Electric DM1 Project - Assisted Project Managers, Project Superintendents, Project Engineers and Contracted Staff Leads on the multi-million dollar project. Collected, complied and tracked: subcontractor's hours, invoices, and daily job site reports (ie: photos, safety reports and vendor logs). Coordinated and managed: drawings, closeout documents and excess material. Assisted PE with change order logs. Supervised site security by issuing badges and providing daily updates on site access/visitor lists. Acted as receptionist, office manager and event coordinator. Created Excel spreadsheets, Word documents and PowerPoint presentations. Maintained both electronic and hard copy files. Created owner documents and historical data binders. Compiled and tracked closeout and turnover documents/materials for the owner. Proficient with Latista and SharePoint software.
Certified Bodywear Rep for private fitting, home parties or clinics. Handled all marketing, sales and follow-up for the business. Processed orders, arranged deliveries and maintained tickler files. Managed a high dollar inventory, personal data and events. Provided exemplary customer service.
Created, coordinated and facilitated New Employee Orientation. Administrator of web-based mandatory education for 1000+ employees. Created and maintained web calendar for educational offerings. Certified smoking cessation/support group facilitator, ALA speaker, conference panel speaker and served on the Coalition for a Smoke Free Iowa. Core skills trainer (customer service, difficult customer, listening skills). Liaison and coordinator for job shadowing program with local high schools. Co-chaired Employee Events and Wellness Committees. PRN (Pro re nata 'as needed') operator for medical center switchboard/security department.
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