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administrative secretary iii resume example with 17+ years of experience

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Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Professional Summary

Accomplished Administrative Secretary III with experience addressing various business office needs, including file and document management, inventory allocation and technical training. Proficient in maintaining multiple schedule controls and timelines. Diplomatic and professional when communicating with stellar time management and multitasking expertise.

Skills
  • Spreadsheet development
  • Certified Notary Republic
  • Database Entry
  • Scheduling and calendar management
  • Office administration
  • Meeting arrangements
  • Excellent customer relations and communications
  • Transcription and dictation
  • Multitasking abilities
Work History
05/2018 to Current Administrative Secretary III City Of Oxnard, Ca | Oxnard, CA,
  • Recorded minutes at various meetings adhering to proper procedures and HIPAA laws.
  • Manage office inventory by ordering, restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Checked documents and identifying credentials for all parties as a Notary Public.
  • Produced highly accurate internal and external letters and memoranda.
  • Drafted professional memos, letters and copies to support managers objectives and growth.
  • Enhanced projects with efficient schedules, coordinated related documents and organized resources to support unique demands.
  • Arrange transportation reservations, hotel room blocks, and beverage and food flat fees for events.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Recommended & make necessary updates to current policies and procedures.
  • Recruited, screened & trained potential participants for the State of Oregon Personal Certified Assistant Program.
09/2017 to 07/2018 Office Administrator Ivalua | Ca, CA,
  • Delivered clerical support by efficiently handling wide range of routine and special requirements.
  • Managed appointment scheduling, employee itineraries and accounts to improve productivity initiatives.
  • Transcribed meeting minutes for recordkeeping and submitted.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Tracked office supplies and restocked low items to keep team members on-task and productive.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs using MS Office suite.
11/2013 to 09/2017 Office Specialist II Centura Health | Garden City, KS,
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Carried out front office duties utilizing data entry skills in framework of medical database.
  • Delivered clerical support by efficiently handling wide range of routine and special requirements.
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs using MS Office suite.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Received and routed business correspondence to correct departments and staff members.
  • Kept reception area clean and neat to give visitors positive first impression.
  • Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
  • Managed multiple projects simultaneously using organizational and analytical skills.
  • Successfully scheduled patient appointments and placed reminder calls to deliver exceptional customer experience.
  • Managed master calendar and scheduled appointments for seven providers based on optimal patient loads and clinician availability.
12/2003 to 08/2013 Department Assistant Altru Health System Clinic | Grand Forks, ND,
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Performed data entry for targeted reports to facilitate dissemination of knowledge about departmental operations.
  • Obeyed sensitive and confidential report and presentation guidelines to comply with government regulations.
  • Maintained departmental personnel records and recorded adjustments and additions to keep updated files.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Fielded phone calls from clients when office manager and nurses were unavailable and provided informative answers to questions.
  • Kept team efficient and on-task by maintaining well organized and full schedule.
Education
Expected in to to | Human Resources Management Western Governors University, Salt Lake City, UT GPA:
Expected in to to | Accounting And Business Management Linn-Benton Community College, Albany, OR GPA:
Expected in to to High School Diploma | Sweet Home High School, Sweet Home, OR GPA:

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Resume Overview

School Attended

  • Western Governors University
  • Linn-Benton Community College
  • Sweet Home High School

Job Titles Held:

  • Administrative Secretary III
  • Office Administrator
  • Office Specialist II
  • Department Assistant

Degrees

  • High School Diploma

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