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Administrative Head Resume Example

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  • www.linkedin.com/in/enith-lascarro001
ADMINISTRATIVE HEAD
Professional Summary

Organized Administrator/Bookkeeper with over six years of experience in the field. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in Quickbooks Online and Desktop. Offering these skills and strong work ethic.

Accomplishments
  • Saved company nearly $50,000 per year by reducing payroll costs and using a new AP system.
  • Inherited five years of paper based financial records that were not up to date as of 2019 by implementing a digital solution using Quickbooks Online and Google Suites resulting in reduced time to access financial information for shareholders and financial advisors.
  • Updated financial data using Quickbooks Online as a tool for accurate financial organization and better understanding of profit and loss margin throughout the years.
Skills
  • Documentation and control
  • Policy and procedure modification
  • Scheduling
  • Relationship building
  • Office administration
  • QuickBooks
  • Bookkeeping
Work History
Head Administrator10/2019 to 01/2021Company Name, City, State
Office Administrator05/2018 to 10/2019Company Name, City, State
  • Completed forms, reports, logs and records to quickly handle all documentation for human resources.
  • Liaised between parents and staff and maintained effective lines of communication.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Performed accounts receivable duties, including invoicing, researching charge backs, discrepancies and reconciliations.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Provided general program information and assistance, including photoshop and illustrator.
  • Received and routed business correspondence to correct departments and staff members.
  • Composed and proofread memos, letters and reports to verify error-free communication.
  • Transferred and directed phone calls, guests and mail to correct staff members.
  • Created and implemented standard operating procedures for records handling.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Increased office participation in special events by creating weekly newsletter with detailed calendars and other office updates.
  • Offered office-wide software support and training, including troubleshooting issues and optimizing usage.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Performed research to collect and record competition data.
  • Drafted agendas, recorded minutes and created protocols documents for professional development meetings.
  • Handled disciplinary referrals with calm, logical approach to student behavior.
  • Met with parents of prospective students to discuss student needs and school offerings.
  • Supported human resources operations, including hiring, training, disciplinary action and termination in compliance with legal guidelines and requirements.
  • Oversaw administrative functions such as schedule management and protocols for orientation, registration and related activities.
  • Established positive, stimulating learning environment for students and exciting education-focused setting for teachers.
  • Modeled expected and appropriate leadership to promote to teaching staff and administrative personnel positive interaction with students and families.
  • Prepared school budget and submitted to school board with recommendations for hiring, capital expenditures and cost-saving initiatives.
Office Administrator/Interior Design Assistant03/2013 to 05/2018Company Name, City, State
  • Scheduled around 10 home consultations per month to present sample fabrics and provide furniture and accessory recommendations.
  • Built 3D models using Revit software.
  • Managed clients and vendor accounts by creating invoices and purchase orders and organizing payments and deposits using Quickbooks Pro.
  • Drafted room layouts and produced furniture and lighting plans using CAD and Revit.
  • Prepared presentations and proposal documents and details to implement design concepts.
  • Researched trends in area of green building and environmental design to incorporate into business and residential projects.
  • Transformed uninspiring areas into warm and inviting living spaces using various lighting fixtures, materials and products, including Wallpaper, fabrics and Window treatment.
  • Created professional presentations using InDesign or Power point to creatively communicate design intent and direction.
  • Developed key client relationships by providing design solutions that met needs and budgets without compromising quality or design intent.
  • Interfaced effectively with design team members, including contractors and vendors to resolve issues and discuss ideas.
  • Developed space planning concepts, color palette selections and textile presentations.
  • Assisted Senior interior designer across conceptual, schematic, design development and construction document phases.
  • Participated in furniture selection and documentation of specifications.
  • Ordered samples from vendors to handle presentation creation activities.
  • Completed order information by filling out order forms and handling cash advances and receipts.
  • Visited 3 job sites per month to take notes and record space measurements to create floor plans.
  • Worked with vendors and showrooms to produce quotes.
  • Generated estimates and invoices for projects.
  • Handled communication with clients by answering telephone calls and responding to emails and official letters.
  • Photographed progress and finished projects.
  • Promoted company design services and developed marketing materials.
  • Conducted market research to understand trends and customer preferences.
  • Assisted interior designer in designing and creating comfortable and functional environments to represent clients' lifestyle, taste and budget.
  • Facilitated requests regarding product information, installation methods and product upgrade options.
  • Programmed space requirements from schematic design to construction document phase and installation.
  • Inputted data into accounting system and maintained integrity of all system information to alleviate potential breaches.
  • Processed employee and contractor expense reimbursements quickly, enabling payments within 3 business days.
  • Supported operations by communicating with customers, filing documents and managing data.
  • Checked contracts, estimates & proposals documents for errors and accuracy while updating in Quickbooks.
  • Streamlined bookkeeping procedures to increase efficiency and productivity.
Education
Miami International University Of Art And Design, City, StateBachelor of Fine Arts, Interior Design, 07/2015
Miami Dade College, City, StateCourses, Accounting Technology And Bookkeeping
Certifications

Certified Quickbooks Specialist, Intuit - 2020

Client Onboarding Training, Intuit - 2021

Quickbooks Online Solutions for Clients, Intuit - 2021

Special Client Onboarding Task, Intuit - 2021

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Resume Overview

School Attended

  • Miami International University Of Art And Design
  • Miami Dade College

Job Titles Held:

  • Head Administrator
  • Office Administrator
  • Office Administrator/Interior Design Assistant

Degrees

  • Bachelor of Fine Arts , Interior Design 07/2015
    Courses , Accounting Technology And Bookkeeping

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