Administrative Head Resume Example
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ADMINISTRATIVE HEAD
Professional Summary
Organized Administrator/Bookkeeper with over six years of experience in the field. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in Quickbooks Online and Desktop. Offering these skills and strong work ethic.
Accomplishments
- Saved company nearly $50,000 per year by reducing payroll costs and using a new AP system.
- Inherited five years of paper based financial records that were not up to date as of 2019 by implementing a digital solution using Quickbooks Online and Google Suites resulting in reduced time to access financial information for shareholders and financial advisors.
- Updated financial data using Quickbooks Online as a tool for accurate financial organization and better understanding of profit and loss margin throughout the years.
Skills
- Documentation and control
- Policy and procedure modification
- Scheduling
- Relationship building
- Office administration
- QuickBooks
- Bookkeeping
Work History
Head Administrator10/2019 to 01/2021Living Spaces Furniture, Perris , CA
Office Administrator05/2018 to 10/2019L'Atelier & The Center For The Culture Of Creativity, City , STATE
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Liaised between parents and staff and maintained effective lines of communication.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Performed accounts receivable duties, including invoicing, researching charge backs, discrepancies and reconciliations.
- Maintained office supplies inventory by checking stock and ordering new supplies as needed.
- Provided general program information and assistance, including photoshop and illustrator.
- Received and routed business correspondence to correct departments and staff members.
- Composed and proofread memos, letters and reports to verify error-free communication.
- Transferred and directed phone calls, guests and mail to correct staff members.
- Created and implemented standard operating procedures for records handling.
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
- Increased office participation in special events by creating weekly newsletter with detailed calendars and other office updates.
- Offered office-wide software support and training, including troubleshooting issues and optimizing usage.
- Assisted coworkers and staff members with special tasks on daily basis.
- Performed research to collect and record competition data.
- Drafted agendas, recorded minutes and created protocols documents for professional development meetings.
- Handled disciplinary referrals with calm, logical approach to student behavior.
- Met with parents of prospective students to discuss student needs and school offerings.
- Supported human resources operations, including hiring, training, disciplinary action and termination in compliance with legal guidelines and requirements.
- Oversaw administrative functions such as schedule management and protocols for orientation, registration and related activities.
- Established positive, stimulating learning environment for students and exciting education-focused setting for teachers.
- Modeled expected and appropriate leadership to promote to teaching staff and administrative personnel positive interaction with students and families.
- Prepared school budget and submitted to school board with recommendations for hiring, capital expenditures and cost-saving initiatives.
Office Administrator/Interior Design Assistant03/2013 to 05/2018Gabriela Blasini, Inc / GK Design Center, City , STATE
- Scheduled around 10 home consultations per month to present sample fabrics and provide furniture and accessory recommendations.
- Built 3D models using Revit software.
- Managed clients and vendor accounts by creating invoices and purchase orders and organizing payments and deposits using Quickbooks Pro.
- Drafted room layouts and produced furniture and lighting plans using CAD and Revit.
- Prepared presentations and proposal documents and details to implement design concepts.
- Researched trends in area of green building and environmental design to incorporate into business and residential projects.
- Transformed uninspiring areas into warm and inviting living spaces using various lighting fixtures, materials and products, including Wallpaper, fabrics and Window treatment.
- Created professional presentations using InDesign or Power point to creatively communicate design intent and direction.
- Developed key client relationships by providing design solutions that met needs and budgets without compromising quality or design intent.
- Interfaced effectively with design team members, including contractors and vendors to resolve issues and discuss ideas.
- Developed space planning concepts, color palette selections and textile presentations.
- Assisted Senior interior designer across conceptual, schematic, design development and construction document phases.
- Participated in furniture selection and documentation of specifications.
- Ordered samples from vendors to handle presentation creation activities.
- Completed order information by filling out order forms and handling cash advances and receipts.
- Visited 3 job sites per month to take notes and record space measurements to create floor plans.
- Worked with vendors and showrooms to produce quotes.
- Generated estimates and invoices for projects.
- Handled communication with clients by answering telephone calls and responding to emails and official letters.
- Photographed progress and finished projects.
- Promoted company design services and developed marketing materials.
- Conducted market research to understand trends and customer preferences.
- Assisted interior designer in designing and creating comfortable and functional environments to represent clients' lifestyle, taste and budget.
- Facilitated requests regarding product information, installation methods and product upgrade options.
- Programmed space requirements from schematic design to construction document phase and installation.
- Inputted data into accounting system and maintained integrity of all system information to alleviate potential breaches.
- Processed employee and contractor expense reimbursements quickly, enabling payments within 3 business days.
- Supported operations by communicating with customers, filing documents and managing data.
- Checked contracts, estimates & proposals documents for errors and accuracy while updating in Quickbooks.
- Streamlined bookkeeping procedures to increase efficiency and productivity.
Education
Miami International University Of Art And Design, City, StateBachelor of Fine Arts, Interior Design, 07/2015
Miami Dade College, City, StateCourses, Accounting Technology And Bookkeeping
Certifications
Certified Quickbooks Specialist, Intuit - 2020
Client Onboarding Training, Intuit - 2021
Quickbooks Online Solutions for Clients, Intuit - 2021
Special Client Onboarding Task, Intuit - 2021
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Resume Overview
School Attended
- Miami International University Of Art And Design
- Miami Dade College
Job Titles Held:
- Head Administrator
- Office Administrator
- Office Administrator/Interior Design Assistant
Degrees
- Bachelor of Fine Arts , Interior Design 07/2015
Courses , Accounting Technology And Bookkeeping
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