administrative coordinator resume example with 15+ years of experience
JessicaClaire
, , 100 Montgomery St. 10th Floor(555) 432-1000, resumesample@example.com
Summary
Organized administrative coordinator bringing excellent communication skills and proactive nature, with proven history of performing with integrity and efficiency. Committed to optimizing administrative resources to meet business objectives. 11 years of experience with purchasing and ordering practices and 16 years of overall knowledge of DLAR practices.
Skills
Proficient in Microsoft Office, Word, Excel, Adobe and Zoom.
Schedule management/Organizational Skills
Problem resolution
Customer Service
Purchase order monitoring
Knowledge of University Policy
Willingness to adapt and learn new skills
Experience
03/2011 to CurrentAdministrative CoordinatorAllegheny Health Network | Grove City, PA,
Responsible for all aspects of the Travel and Business Expense Process including booking travel, charging , redistributing University credit card purchases, processing reimbursement requests, tracking and reconciling all T&B expenses against budget on a monthly basis.
Purchasing all enrichment items with the use of University P-card and Panther Express System.
Maintain vendor supply and pricing lists for scientific supplies and drugs that are billed to researchers. Manage product and vendor Standardization across the division and make vendor recommendations based on product/cost/service analysis.
Tracking and purchasing of all University and employee memberships including AALAS exam certifications.
Responsible for pager, cell phone, and office phone services including new orders, replacements, service issues and tracking.
Reconcile monthly facility maintenance expenses and resolve discrepancies
Maintain all records management duties including adhering to the University policy and working with DLAR departments for record reviews, box submittals, retrievals, tracking and destruction.
Answer central phone line, receive and respond to email communication from central and CAMS email account. Greet visitors and deal with all front desk/reception issues.
Process all incoming and outgoing paper/package mailings including distribution of internal and external (USPS, UPS, etc.) mail processing.
Schedule all internal and external departmental meetings, including Research implementation meetings, trainings, vendor meetings. etc. Reserve all external conference rooms. Responsible for DLAR Conference room and conference line scheduling.
Set up interview schedules, reserve lodging and transportation and communicate with candidates.
Plan all DLAR Events including booking location, catering, media services. obtaining permits.
Responsible for DLAR leased printers including processing service requests, ordering needed supplies and trouble shooting issues.
Order all printing services jobs including employee business cards, university stationary, procedure cards, and PUP cards, etc.
Maintain employee/facility contact lists and researcher email distribution list by facility.
Perform various duties/projects as assigned. Assist Veterinarians and other supervisory staff when needed.
03/2006 to 07/2013Restaurant WaitressBancfirst Corporation | El Reno, OK,
Greeted customers, answered questions and took orders. Checked on guests to verify satisfaction with meals.
Operated POS terminals to input orders, split bills and calculate totals, issued table checks and collected payments from customers.
05/2006 to 02/2011ReceptionistUniversity Of Pittsburgh | City, STATE,
Answer central phone lines, receives and responds to email communication from central email account. Greet visitors and deal with front desk/reception issues.
Process all incoming and outgoing mailings including distribution of internal & external mail processing.
Schedule all internal and external departmental meetings. Reserve all external conference rooms. Maintain scheduling of the DLAR conference room and conference line.
Serve as assistant to all Senior Management Team members. Assist Veterinarians and other supervisory staff with administrative tasks when needed.
Perform all records management duties with all DLAR departments including box submittals, retrievals, tracking and destruction.
Responsible for pager and cellphone services including new orders, replacements, service issues , and tracking
Handle security access for SBST animal facility.
Maintain employee/facility contact lists and researcher email distribution list.
Perform various duties/projects as assigned.
03/2006 to 05/2006All Temps University Of Pittsburgh, DLAR | City, STATE,
Answered Central phone lines, receive and respond to email communications from central email account. Greet victors and deal with front desk issues.
Delivered administrative support to team members, including making copies, sending faxes, organizing documents and scheduling meetings.
Education
Expected in 06/1998 to to High School Diploma | Our Lady of The Sacred Heart , Coraopolis, PA, GPA:
Additional Information
Completed Administrative Professional Certificate Program (2020)
Pivotal role on vendor selection, planning, and initiating the On-call Veterinary service line (2017)
Adapted and learned processes to both the CAMS System and Concur during their role out. (2016-2017)
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