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Administrative Assistant - To the President Resume Example

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ADMINISTRATIVE ASSISTANT - TO THE PRESIDENT
Summary

Energetic Legal & Administrative Assistant with 10 plus years of experience in high-level executive support roles. Organized and professional.

Highlights
  • Microsoft Office
  • Time Matters 8.0
  • Tab Version 3
  • Outlook
  • Internet Explorer
  • PowerPoint
  • Excel
  • Dictaphone
  • ECourtesy - Electronic Filing
  • IBM Notes

Experience
DAP America, Inc.Norcross, GAAdministrative Assistant - To the President 01/2015
  • Answering company telephones and transfer to appropriate staff member
  • Meet and greet clients and visitors
  • Opens, sorts and distributes incoming correspondence including faxes
  • Preparing and handling correspondence for management
  • Making travel arrangements for the President, other managers and visitors as required
  • Reviews all expense reports for accuracy and compliance with company travel policies
  • Coordinates and maintains records for company credit cards and office keys
  • Handling of general insurance claims
  • Maintaining and organizing administrative files
  • Performing general clerical duties to include, but not limited to: photocopying, faxing and mailing
  • Assisting with AR responsibilities
  • Creating and distributing of marketing materials
  • Managing special projects for the President and the company
  • Preparing spreadsheets and presentations for the President
  • Participates in staff meetings
  • Other duties as assigned
Child Care CircuitLawrence, MaCase Manager/Counselor07/2013 to 10/2014
  • Community Day Care for Child Care Circuit, Lawrence, Massachusetts.
  • Case Management.
  • Provide parent and public community with assistance in child care.
  • Case management for designated child care center, assisting providers with update information as to parent status with child care.
Law Office of H. Joshua Diamond, P.ACoral Gables, FloridaOffice Manager/Legal Support Administrator12/2011 to 05/2013
  • Ecourtesy Court Filing Notice of Hearing in a timely matter to the court via Electronic Filling.
  • Schedule hearing, meetings, mediation, and depositions.
  • Complete discovery with clients.
  • Provide high level secretarial and administrative support to firm senior partners Prepare correspondence, documents Manage schedules and itineraries Screen, handle and redirect calls Maintaining Partners & office calendars and scheduling.
  • Reviewing and distribution of incoming mail Use of Dictaphone to executed letters and memos for Attorney.
Adams, Adams & BacaMiami, FloridaLegal Assistant/Personal Assistant08/2006 to 10/2011
  • File Notice of Hearing in a Timely matter to the Court (Electronic Filling).
  • Schedule Hearing, Meetings, Mediation, Trial Alerts, Depositions.
  • Set telephone conference with Attorneys and Judges Provide high level secretarial and administrative support to firm senior partners Preparation of correspondence Conduct research, organize data, generate reports Manage schedules and itineraries Draw up and distribute minutes of meetings Liaise with senior management, clients, external providers Screen, handle and redirect calls Coordinating travel schedule, arrangements, and agendas in preparation for on-site and off-site meetings, calls, conferences and events.
  • Experience with planning and booking Domestic and International travel Submitting, maintaining and monitoring expense reports and check requests.
  • Providing telephone coverage, including responding to inquiries, properly routing calls and taking detailed messages.
  • Use of excellent judgment with both internal and external clients.
  • Managing highly sensitive information as it relates to company and staff.
  • Maintaining Partners & office calendars and scheduling.
  • Reviewing and distribution of incoming mail Use of Dictaphone.
Habit Management, IncLawrence, MassachusettsOffice Associate/Executive Assistant11/2003 to 08/2006
  • Support CEO in all facets including, scheduling and logistics for speaking engagements.
  • Large scale meets and industry event as well scheduling and preparation for personal meetings and events.
  • Worked in tandem with CEO and entire executive team earning a reputation as a trusted collaborator and resources with the ability to provide support to meet all executive's needs.
Bruker Optics, IncBillerica, MassachusettsService Administrative Assistant08/2002 to 11/2003
  • Filing and setting appointment meeting for Corporate Executives.
  • Accept and Delegate Service Calls.
  • Make travel arrangement within the United States and International.
  • Direct contact with customers to insure customer satisfaction.
  • Assist in the preparation of the employee relations programs and coordinate and delegate distribution of incoming and outgoing correspondence.
Lagana & AssociatesLawrence, MaLegal Assistant/Executive Assistant01/1998 to 01/2000
  • Case Research as well interviewing clients for attorney.
  • Screening phone calls,
  • Making travel arraignments.
  • Filing, arrange meetings
  • Working with the Department of Immigration and Naturalization
  • Service on client research.
  • Order supplies, services, etc., Maintain equipment and supplies
  • Issuing client invoices on a timely basis
Lawrence District CourtLawrence, MassachusettsProcedure Clerk 01/1997 to 01/2000
  • Screening Phone calls.
  • Direct contact with the Public and Attorney's with case research.
  • Work directly with the Department of Immigration and Naturalization Services.
  • Preparing cases for the presiding Judge to review.
    Education
    B.S:Psychology2016University of Phoenix, Miami, Florida, United States

    Currently Attending Online Psychology

    1996Greater Lawrence Vocational Technical High School, Andover, Ma

    Completed 4 years

    Interests

    I enjoy cooking, My family and I enjoy discovering new places to eat. Spending time with my family and friends is one of my favorite things to do. I enjoy playing tennis and reading as well traveling.

    Languages

    Bilingual - Fluent in English & Spanish

    Skills
    • I have the ability to prioritize tasks according to deadlines and urgency and complete them in a timely and professional manner.

    • Interpersonal skills maintaining confidentiality, remaining open to others ideas and showing willingness to try new things.

    • Oral communication speaking clearly in positive or negative situations, demonstrates group presentation skills and conducting meetings.

    • Written communication edit work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.

    • Quality control, demonstrate accuracy and thoroughness and monitors own work to ensure quality.

    • Adaptability to changes in the work environment, manage competing demands and I able to deal with frequent change, delays or unexpected events.

    • Dependability at work and on time, follows instructions, responds to management direction and feedback to improve performance.

    • Proficiency in MS Office Suite
    References

    References are available upon request.

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    Resume Overview

    Companies Worked For:

    • DAP America, Inc.
    • Child Care Circuit
    • Law Office of H. Joshua Diamond, P.A
    • Adams, Adams & Baca
    • Habit Management, Inc
    • Bruker Optics, Inc
    • Lagana & Associates
    • Lawrence District Court

    School Attended

    • University of Phoenix
    • Greater Lawrence Vocational Technical High School

    Job Titles Held:

    • Administrative Assistant - To the President
    • Case Manager/Counselor
    • Office Manager/Legal Support Administrator
    • Legal Assistant/Personal Assistant
    • Office Associate/Executive Assistant
    • Service Administrative Assistant
    • Legal Assistant/Executive Assistant
    • Procedure Clerk

    Degrees

    • B.S : Psychology 2016
      1996

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