Administrative Assistant To The Executive Chef Resume Example Company Name

ADMINISTRATIVE ASSISTANT TO THE EXECUTIVE CHEF

Professional Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments.

Skills

Bilingual in Spanish - Speak, Read and Write
Office administration

Employee time sheet processing
Customer and client relations

Work History

Administrative Assistant to the Executive Chef, 12/2016 to Current
Company Name – City, State

Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Coached new employees on administrative procedures, company policies and performance standards.
Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
Scheduled office meetings and vendor appointments for team of 10 professional Executive Chefs.
Arranged rapid office equipment repair and maintenance with vendors.
Maintained staff directory and company policy handbook for human resources department.
Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
Acted as staff member advocate, encouraging and supporting Culinary employees to identify and resolve conflicts.
Maximized team knowledge and productivity by effectively training, monitoring and directing employees in application of best practices and regulatory protocols.
Monitored Executive Chef's work calendar and scheduled appointments, meetings and travel.
Collaborated with human resources personnel to accurately and efficiently track leave time for department employees.
Managed payroll data entry and processing for 200 employees to comply with predetermined company guidelines.
Calculated salaries, rate changes, retroactive adjustments, overtime, bonus, vacation, termination and garnishments using Stratton Warren and Kronos Systems.
Maintained employee privacy and protected payroll operations by keeping all information confidential.
Responded to employee questions and requests for information in timely and knowledgeable fashion.

Administrative Assistant to the Beverage Director, 11/2010 to 11/2013
Company Name – City, State

Composed internal memos and external correspondence for senior management and reviewed all documentation to eliminate errors.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Drafted professional memos, letters and marketing copy to support business objectives and growth.
Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors.
Coached new employees on administrative procedures, company policies and performance standards.
Created reports, correspondence and procedure manuals.
Offered departmental administrative support.
Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Created detailed expense reports and requests for capital expenditures.
Scheduled office meetings and client appointments for team of 20 professional Food & Beverage Management.
Executed record filing system to improve document organization and management.

Administrative Assistant to the Vice President, 05/2000 to 10/2010
Company Name – City, State

Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Provided administrative services, including phone and email correspondence, making copies and handling incoming and outgoing mail and faxes.
Responsible for confidential and time sensitive material, use high degree of discretion.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Maintained daily appointment calendar for VP of Food & Beverage and prepared meeting agenda and materials.
Obtained signatures for financial documents and invoices.
Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.
Accomplished special objectives and projects according to requests from Food & Beverage Management team.
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
Assisted with initial screening for different positions by setting up interviews, processing new hire paperwork and helping with payroll.
Answered questions and addressed, resolved or escalated issues to management personnel to satisfy customers.
Kept reception area clean and neat to give visitors positive first impression.
Assisted coworkers and staff members with special tasks on daily basis.
Acted as liaison to other departments across organization.
Prepared packages for shipment, pickup and courier services for prompt delivery to customers.

Education

Certificate: Business AdministrationSawyer College of Business - City

High School DiplomaManuel Lope Cotilla - City

Resume Overview

School Attended

Sawyer College of Business
Manuel Lope Cotilla

Job Titles Held:

Administrative Assistant to the Executive Chef
Administrative Assistant to the Beverage Director
Administrative Assistant to the Vice President

Degrees

Certificate : Business Administration
High School Diploma

Administrative Assistant to the Executive Chef Resume Example

Resume Score: 80%

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