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ADMINISTRATIVE ASSISTANT TO ASSISTANT CITY MANAGER Resume Example

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Summary
ARLA FOSTER EXECUTIVE ADMINISTRATIVE SUPPORT PROFESSIONAL Detail-focused, results-driven executive administrative support professional with over two decades of experience providing administrative and clerical support. Demonstrated aptitude for organization with experience managing files and essential documentation for a long list of clients. Proven track record improving organizational efficiency providing superior customer service. Areas of Expertise include: *Documentation *Relationship Building *Scheduling *Problem Resolution *Professional Correspondence *Employee Benefits *Event Planning *Staff Leadership *Financials
Experience
01/2015 to Current
ADMINISTRATIVE ASSISTANT TO ASSISTANT CITY MANAGER CITY MANAGER'S OFFICE, CITY OF FORT LAUDERDALE － Ft. Lauderdale, FL
  • Responsible for providing advanced, diversified, and confidential administrative duties, with broad and comprehensive experience, skills and knowledge of organizational policies and procedures; Coordinate, manage, monitor, and analyzes special projects and programs; Evaluate effectiveness and efficiency and make recommendations for improvements; Receive and resolve complaints and concerns regarding code, building permits and issues, along with zoning issues.
  • Provide technical assistance to other personnel in implementing new or modified systems, methods or procedures.
  • Compose correspondences, reports, memos, and forms, Interpret administrative policies; relays instructions and policy and procedural decisions.
  • Act on behalf of the Assistant City Manager in his absence on routine matters; may represent the Assistant City Manager at conferences and meetings, including contacts with outside agencies.
  • Study actual and potential problems, and develops appropriate solutions.
  • Assist in preparing drafts of rules and regulations pertinent to the entire City or to the particular department assigned.
  • Supervise and/or participate in the formulation, preparation and control of department budgets through compiling and analyzing financial information, coordinating the preparation of budget narratives, making budget projections, preparing budget-related documents and charts, preparing and/or supervising preparation of budget reports, conducting and supervising cost analysis and budget impact studies.
  • Supervise subordinate professionals and support staff.
  • Meet with neighbors or constituents on behalf of the Assistant City Manager.
  • Represent the city at community meetings to analyze needs, listen and respond to specific concerns.
  • Ensure accurate and timely information flow between the Assistant City Manager, City Manager, Elected Officials and Department Heads.
  • Communicate and coordinate regularly with the appropriate individuals to maximize the effectiveness and efficiency of interdepartmental operations and activities.
  • Handle Assistant City Manager's calendar, including appointments, meetings, travel to include international and domestic.
  • Handle the set-up of A/V equipment.
  • Handled Assistant City Manager's reimbursements and expense reports.
01/2006 to 01/2015
LEGAL ASSISTANT, PUBLIC RECORDS ADMINISTRATOR, AGENDA COORDINATOR CITY ATTORNEY'S OFFICE, CITY OF FORT LAUDERDALE － Ft. Lauderdale, FL
01/2005 to 01/2006
LEGAL EXECUTIVE ASSISTANT TO DEPUTY SCHOOL BOARD ATTORNEY BROWARD COUNTY SCHOOL － FL
01/2004 to 01/2005
OFFICE MANAGER LAW DEPARTMENT － Atlanta, GA
01/2003 to 01/2004
LEGAL EXECUTIVE ASSISTANT TO SENIOR VICE PRESIDENT & GENERAL COUNSEL COCA-COLA ENTERPRISE － Atlanta, GA
  • Directed day-to-day department operations, delegating work to clerical staff while managing Senior VP and General Counsel's calendar, meetings, appointments, and travel.
  • Reviewed expense reports and invoices; managed payroll for entire department.
  • Served as first point-of-contact for private citizens, swiftly resolving any requests or issues by letter, phone, or in person.
  • Composed letters, memos, reports, and other routine correspondence, legal documentations and board agendas Processed travel expense reports, incoming and outgoing mail, copying, scanning, printing, filing and purchasing of office supplies.
  • Monitored departmental budget to ensure accuracy; assist in forecasting expenses Coordinated international and domestic travel with Coca Cola's Enterprise's Corporate Travel department.
  • Coordinated training for support staff within the legal department.
01/2000 to 01/2003
EXECUTIVE LEGAL ASSISTANT ATLANTA BOARD OF EDUCATION, OFFICE OF THE GENERAL COUNSEL － Atlanta, GA
  • Provided a wide variety of executive services, reviewing all SOPs and developing and implementing improved processes that increase efficiency, reduce waste, and ensure citizen satisfaction.
  • Reviewed and analyzed case and/or administrative files and documents to summarize, extract, and/or digest information requested by General Counsel and other attorneys in Legal department Prepared and reviewed correspondences, notices, agreements, memoranda and reports at the direction of the General Counsel and other attorneys in Legal department Conducted legal and informational research using available resources including law libraries, online, and government agencies under direction of General Counsel and other attorneys in department Coordinated, organized and developed tracking system to monitor matters, projects, assignments and deadlines.
  • Created and maintained databases, summaries, tables and charts to assist in answering questions and responding to requests directed to the General Counsel Assisted attorneys in projects and assignments Assisted the General Counsel and other attorneys in the management and tracking of litigation and other matters, including matter updating and coordination with internal and external counsel Assisted in answering questions and responding to requests directed to the General Counsel Screened incoming calls and mail; maintained busy travel and meeting calendar.
  • Arranged air/ground transportation and lodging and developed itineraries/agendas Arranged meetings, maintained and coordinated all meeting materials for the General Counsel Performed administrative duties such as photocopying, filing, faxing, and arranging courier delivery services Flexibility to work additional hours or travel as required Previous positions include Executive Administrative Assistant to Senior Corporate Counsel, Home Depot.
01/1998 to 01/2000
Executive Administrative Assistant/Office Manager City of Atlanta Legal Department
01/1990 to 01/1998
Senior Assistant City Attorney and Assistant
  • City Attorney and led a staff of 12 personnel, directed technical and clerical functions necessary for daily office operation.
  • Coordinated attorney's calendars, including appointments, meetings, court dates and travel.
  • Drafted resolutions and ordinances, perform transcription, took dictation, and compose letters, memos, reports, routine correspondence.
  • Prepared legal briefs and reports, conducting legal research and organization essential legal documentations.
  • Organized community and executive events in collaboration with Parks & Recreation.
  • Prepared and processed purchasing and accounts payable forms Handled incoming public records request for the entire city.
  • Responsible for delegating agenda items to the appropriate attorney for review and approval.
  • Handled office budget, personnel needs, educational needs and memberships.
  • Handles employee disciplines and appeal hearings.
  • Handles Special Magistrate hearings and Code hearings.
Attorney, Superintendent
  • School Board Members, and Directors.
  • Composed letters, memos, reports, and other routine correspondence, as well as transcription.
  • Facilitated student and employee appeals and conducted legal research for key decision makers.
  • Coordinated and managed appointments, and travel arrangements for Deputy School Board Attorney.
  • Assisted attorneys in all phases of legal research, background investigations, trial preparations and case management.
  • Performed and promoted all activities in compliance with equal employment and nondiscrimination policies of the School Board of Broward County, Florida.
  • Followed federal and state laws, as wells as school board policies.
  • Open, organized and/or maintained both physical case matter files and those maintained via any electronic case manage system(s).
  • Conducted legal research through the use of computerized legal research databases or legal reference books or materials as necessary.
Legal Administrative Assistant
  • to the Deputy City Attorney and her staff, composed correspondence and memoranda, arranged conferences, interpreted administrative policies, relayed instructions and policy and procedural revisions,.
  • Oversaw the operations of the department; planned and assigned work to clerical staff; Led special projects and programs and followed up with evaluations to support ongoing improvements and increased efficiency.
  • Provided legal research services and responded to open-record requests.
  • Coordinated new employee interviewing, hiring, and training, and managed employee payroll.
  • Coordinated attorney's calendars, including appointments, meetings, court dates and travel.
  • Assisted in the preparation of and monitored the department's annual budget.
Education
Bachelor of Business Administration: Human Resources KEISER UNIVERSITY － Ft. Lauderdale, FL Human Resources
Skills
accounts payable, administrative, Administrative Assistant, administrative duties, Attorney, budgets, budget, case management, charts, clerical, conferences, copying, cost analysis, databases, delivery, dictation, direction, expense reports, faxing, filing, financial, forecasting, forms, government, hiring, law, Legal, legal research, letters, litigation, managing, materials, meetings, mail, office, Enterprise, organizational, payroll, personnel, policies, processes, purchasing, research, scanning, supervising, tables, technical assistance, phone, transcription, transportation, travel arrangements, reduce waste
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Resume Overview

Companies Worked For:

  • CITY MANAGER'S OFFICE, CITY OF FORT LAUDERDALE
  • CITY ATTORNEY'S OFFICE, CITY OF FORT LAUDERDALE
  • BROWARD COUNTY SCHOOL
  • LAW DEPARTMENT
  • COCA-COLA ENTERPRISE
  • ATLANTA BOARD OF EDUCATION, OFFICE OF THE GENERAL COUNSEL
  • City of Atlanta Legal Department

School Attended

  • KEISER UNIVERSITY

Job Titles Held:

  • ADMINISTRATIVE ASSISTANT TO ASSISTANT CITY MANAGER
  • LEGAL ASSISTANT, PUBLIC RECORDS ADMINISTRATOR, AGENDA COORDINATOR
  • LEGAL EXECUTIVE ASSISTANT TO DEPUTY SCHOOL BOARD ATTORNEY
  • OFFICE MANAGER
  • LEGAL EXECUTIVE ASSISTANT TO SENIOR VICE PRESIDENT & GENERAL COUNSEL
  • EXECUTIVE LEGAL ASSISTANT
  • Executive Administrative Assistant/Office Manager
  • Senior Assistant City Attorney and Assistant
  • Attorney, Superintendent
  • Legal Administrative Assistant

Degrees

  • Bachelor of Business Administration : Human Resources

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