Administrative Assistant to President and (2) Sales Engineers in manufacturer representatives' branch sales office of chemical processing equipment. Experienced with over 25 years of executive/sales support for small engineering sales office. Responsible for preparing and distributing quotations to both customers and manufacturers. Provide backup sales support for engineers, price quotations, receive and send customer quotations after reviewing for accuracy. Prepare both internal and external company correspondence, Order entry responsibilities and customer order follow up. Dedicated and focused administrative assistant who excels at prioritizing, completing multiple tasks simultaneously and follow through to achieve project goals.
Currently serve as central point of contact for all customers and manufacturers. Transcribe reports and correspondence from dictation and handwritten notes. Price, prepare and distribute parts and equipment quotations, along with entering and follow up for all orders. Disperse incoming mail to correct recipients throughout the office. Make copies, send and receive faxes, scan various correspondence. Handle and file all incoming and outgoing correspondence. Develop and organize company and customer files. Manage daily office operations and maintenance of equipment. Pay vendors and reconcile bank account.
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