Administrative Assistant Resume Example Kaiser Permanente

ADMINISTRATIVE ASSISTANT

Summary

Accomplished individual with experience working profit and not-for-profit sectors with more than 15 years of knowledge in administrative and event planning.

Executive Assistant, Kaiser Permanente June 2003 - September 2011 Detailed oriented with ability to perform tasks under pressure Provided executive level administrative support

Excellent project management and organizational ability to streamline procedures to meet deadlines

Experience tracking and reconciling monthly expenses

Ability to work well within a team, handle multiple tasks, identify and swiftly solve problems

Assist other staff members when needed, assuring continued customer satisfaction [Job Title] adept at coordinating international travel, organizing large scale meetings and managing third-party vendors. Highly self-motivated with a strong work ethic.

Determined and proactive [Job Title] who works with a sense of urgency to anticipate the needs of senior-level executives. Thrives in a fast paced, dynamic environment.

Executive Assistant who is skilled at multi-tasking and maintaining a strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs.

[Job Title] who excels at analyzing, prioritizing and completing tasks while exhibiting professionalism and sound judgment.

[Job Title] with more than [Number] years in office management, support staff management, training and supervision and event planning.

Highlights

MS Office Suite: Excel, Word, Power Point Dropbox, Microsoft Office proficiency Doodle, Lotus Notes & Outlook Social Media: Facebook, Twitter

Time managementFlexibleProfessional and matureStrong problem solverWorks well under pressureAppointment settingDatabase managementMeeting planningTravel administrationScheduling

Accomplishments

Experience

Administrative Assistant
February 2002 to June 2003 Kaiser Permanente

Experience delegating assigned tasks to event support staff Has established tools to improve current meeting planning processes Follows all expense procedures and guidelines to manage budget Provided administrative support to the Sr.
Director, Integrated Delivery Systems and Regional Nurse Executive, Senior Area Medical Director, Regional Director of Environmental Health & Safety, Regional Director of Health Information Management Services, Regional Manager of Urgent Care and Service Chief of Urgent Care Created and maintained calendars and schedules; Coordinated and scheduled on-site and offsite meetings Prepared and coordinated travel arrangements; Researched and provided information to assist in establishing National Emergency Operation Center.
Established, coordinated, maintained and updated tracking system for centralizing Regional Nursing and Certified Nursing Assistant Licenses; Acted as liaison for various departments utilizing the department database.
Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.

Collaborated with other administrative team members, human resources and the finance department on special projects and events. Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.

June 2001 to September 2003 PARC, Kaiser Permanente

Greeted and admitted patients to Urgent Care; Scheduled and confirmed appointments.
Processed encounter codes; Responsible for processing payments services provided.

Administrative Assistant
April 2000 to February 2003 Xtria Education and Social Services

Processed conference registration for over 800 people attending Head Start Conference Worked as meeting support staff at conference responsible for on-site registrations and time keeper for workshops Participated as Field Staff for Family and Child Experiences Survey 2000 (FACES) Provided Support to all Project Managers and Directors Scheduled meetings and conferences internally and externally Coordinated and arranged travel for meeting attendees Responsible for preparing reports, proposals, presentations and documents for meetings Processed registrations for Abbott Focus Group Study.

Executive Assistant
June 2003 to September 2011 Kaiser Permanente － Rockville

Detailed oriented with ability to perform tasks under pressure

Provides executive level administrative support

Excellent project management and organizational skills by streamlining procedures to meet deadlines

Good negotiation and budget management skills, experience tracking and reconciling monthly expenses

Ability to work well within a team, handle multiple tasks, identify and swiftly solve problems

Assist other staff members when needed, assuring continued customer satisfaction

Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules. Collaborated with other administrative team members, human resources and the finance department on special projects and events. Provided logistical support to visiting executives in coordination with other Executive Assistants. Liaison to other department assistants and experienced resource for meeting planning needs

Education

High School Diploma : Dance Education Shenandoah University － Winchester , VA, USA

Skills

administrative support, budget, conferences, database, Delivery, Environmental Health, Focus, Lotus Notes, Director, meeting planning, meetings, Excel, MS Office Suite, Outlook, Power Point, 2000, Word, Nursing, processing payments, presentations, processes, proposals, Safety, travel arrangements, Urgent Care, workshops

Responsible for supporting the Chamber at programs and events hosted by the organization. Provide administrative support to the Board of Directors, Executive Committee and GovConNet Council. Served as part of a team to manage programs for 150 to 800 attendees from Health IT Forums to Procurement Conferences to Veteran Institute for Procurement 3-day program. Communicated with leadership in government, academia and business communities with the goals of expanding the Chamber outreach and services as well as membership growth and retention.

Resume Overview

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Administrative Assistant Resume Example

Resume Score: 90%