Administrative Assistant/Dispatch/HR Assistant/Scheduler Resume Example
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ADMINISTRATIVE ASSISTANT/DISPATCH/HR ASSISTANT/SCHEDULER
Summary
PROFILE AND OBJECTIVE Forward-thinking, result driven professional. Excels at problem solving while utilizing exceptional interpersonal skills within a team environment. Passionate desire to promote growth through strategic planning and focused yet balance work ethic. Effective communicator, both spoken and written. Seeks to contribute skills, passion, education and experience as an Administrative Assistant while pursuing a commitment to excellence with your growing and dynamic organization.
Skills
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Experience
Ccs Medical | Arlington , TXAdministrative Assistant/Dispatch/HR Assistant/Scheduler09/2018 - 04/2020
- Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
- Maintain electronic and hard copy filing system.
- Open, sort and distribute incoming correspondence.
- Perform data entry and scan documents.
- Manage calendar for Managing Director.
- Communicate with customers on wanted product and communicate with drivers.
- Communicate with broker agencies to come pickup product and deliver on time.
- Create load tickets and make sure that loads go out as on ticket and is signed off by Quality Control.
- Schedule examinations by coordinating appointments.
- Welcome new employees to the company by conducting orientation.
- Provide payroll information by collecting time and attendance records.
- Submits employee data reports by assembling, preparing, and analyzing data.
- Provide and explain to employees about health insurance, life insurance, short term and 401K benefits information and request response in a timely fashion.
- Perform first aid to wounded and fill out accident reports for workers' compensation and/or take to clinic if wounds are too severe.
- Prepare daily schedules a day prior and assure that prints to product were correct before making copies and distributing.
- Reconcile schedules between production and quality control to ensure accuracy.
KUBICKI DRAPER | City , STATEParalegal/Legal Assistant10/2014 - 12/2017
- Assisted senior partner and attorneys in division with the daily activities and functions of client and case management by opening and setting up new files; organizing and maintaining case files, research files, and miscellaneous files to enable quick and accurate retrieval of documents.
- Maintained communication with clients via phone, email, text messages, to obtain information and keep clients appraised of case status.
- Gathered and organized litigation materials from appropriate parties.
- Maintained calendar and case management system for attorneys, ensuring that deadlines are met, work is completed in a timely manner, and matters are monitored on a routine basis.
- Performed other clerical duties such as scheduling appointments, setting hearings, mediations, trials, depositions, and appointments, providing information to callers, composing and typing routine correspondence, and reading and routing incoming mail.
- Ensured proper filing of pleadings with the court using Florida E-Portal filing system and CM/ECF.
- Skillfully coordinated scheduling of depositions, mediations and hearings with multiple parties.
- Drafted and revised Correspondence, Pleadings, Notices, Objections, Subpoenas, as well as transcribed drafts of deposition summaries and hearing transcripts.
- Coordinated service of summonses upon named individual or company with process server to ensure proper service in a timely manner.
- Created, maintained, reviewed and indexed discovery material and exhibits; assembled exhibits and attached to motions and affidavits prior to filing with the court.
KUBICKI DRAPER | City , STATEParalegal/ Legal Assistant Support10/2012 - 08/2014
- Provided exceptional secretarial assistance and support for various secretarial positions across numerous divisions when needed.
- Provided secretarial assistance for activities and functions of client and case management by opening and setting up new files; organizing and maintaining case files, research files, and miscellaneous files to enable quick and accurate retrieval of documents.
- Provided secretarial assistance by coordinating and scheduling depositions, mediations and hearings with multiple parties, and arranging busy attorney calendars to fulfil all scheduling obligations.
- Provided secretarial assistance by drafting discovery pleadings such as Notices of Production to Non-Parties, Subpoena Duces Tecum, Interrogatories, Request for Production, and Request for Admissions.
- Provided secretarial assistance by creating trial notebooks containing summaries of deposition summaries, expert reports, and medical records and all other fact records essential to the defense of the claim at hand.
- Provided paralegal assistance by reviewing and organizing claim file material and medical records received in response to Subpoena Duces Tecum in an expedited fashion in preparation for Reports to clients and updated Subpoenas.
KUBICKI | City , STATEReceptionist/Admin Clerk/ Office Services10/2002 - 10/2012
- Served visitors and clients by directing them appropriately, notifying company personnel of their arrival while maintaining security and telecommunications system.
- Received, reviewed, and opened all new claims.
- Reviewed all attorney calendars for preparation of conference room with refreshments for upcoming events and to prevent double-booking.
- Received, reviewed, processed, and prepared all incoming mail and hand-delivered documents for each division.
- Administered accounts receivable and payable for all entities; Processed reimbursement reports for attorneys as requested.
- Arranged process servers and couriers for expeditious delivery of important and time sensitive documents.
- Trained new hires on firm equipment, software and firm processes.
- Reviewed all closing documents to ensure that all were properly executed and notarized; organized, scanned and save executed documents into database in preparation for recording of documents.
- Prepared binders and indexes thereof containing closing documents; drafted transmittal letter for shipment of binders to client.
- Created building service and repair requests for suite repairs, loading dock access and for new attorney name strips for downstairs marque.
- Organized monthly firm funded employee functions.
- Provided office services support, but not limited to metering outgoing mail, copying DVD's and CD's, faxing, copying, scanning, printing, word processing, maintaining supplies, filing as well as arranging and overseeing vendors and couriers.
- Monitored parking and after-hours building access cards for the office.
- Coordinated all attorney's state and district bar memberships and renewals.
Education and Training
West Side Vo-Tech
Carrier Academy | City, StateHigh School Diploma in 2) Culinary Arts2009
Americare School of Nursing | City, State2004CNA License
2000
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Resume Overview
School Attended
- West Side Vo-Tech Carrier Academy
- Americare School of Nursing
Job Titles Held:
- Administrative Assistant/Dispatch/HR Assistant/Scheduler
- Paralegal/Legal Assistant
- Paralegal/ Legal Assistant Support
- Receptionist/Admin Clerk/ Office Services
Degrees
- High School Diploma in 2) Culinary Arts
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