administrative assistant resume example with 15+ years of experience

(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
Highly motivated Sales Associate with extensive customer service and sales experience. Outgoing sales professional with track record of driving increased sales, improving buying experience and elevating company profile with target market.
  • Check processing
  • Transporting files
  • Proposal writing
  • Detailed meeting minutes
  • Meeting planning
  • Sensitive material handling
  • AR/AP
  • Excel spreadsheets
  • Timeline Planning and Management
  • QuickBooks expert
  • 10-key proficiency
  • Administrative operations
  • Meticulous attention to detail
  • Dedicated team player
  • Multitasking and prioritization
  • Bookkeeping
  • Deadline-oriented
  • Organization and efficiency
  • QuickBooks
  • Spreadsheet development
  • Employee training and development
  • Strong interpersonal skills
  • Project management
  • Human Resources Management (HRM)
  • Social media management
  • Staff training and development
  • Legal administrative support
  • Appointment scheduling
  • Professional and mature
  • Staff motivation
Education and Training
Milwaukee School Of Engineering Milwaukee, WI Expected in : Architectural Engineering - GPA :
University Of Wisconsin , Expected in : - GPA :
Bend Memorial Clinic - Administrative Assistant
Myrtle Point, OR, 03/2020 - Current
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Collected, calculated and reported on expenditure and statistical data to inform senior management.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Conducted research using various media sources to obtain relevant data for staff requirements.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Directed customer communication to appropriate department personnel.
Us Lbm Holdings - Project Manager and Estimator
Lamesa, TX, 09/2012 - 01/2021
  • Forecasted, scheduled and monitored project timelines, personnel performance and cost efficiency .
  • Defined project plans and timelines, managed workflow and personnel and achieved completion deadlines on or before schedule.
  • Assessed project risks and devised mitigation actions encompassing close attention to contracts and service level agreements by subcontractors and vendors, external dependencies and potential roadblocks.
  • Maintained vital business function throughout unexpected events and managed disaster recovery.
  • Built strong community relations with subcontractors and vendors to optimize cost savings and complete timely preconstruction.
  • Monitored internal financial budgets to measure against projections.
  • Spearheaded transition of projects from pre-development to design and construction phases by implementing [Type] processes and overseeing achievement of milestones.
  • Handled continuous project monitoring and management, including developing forecasts, tracking expenses and approving payments.
Img - Legal Assistant
Saint Louis, MO, 09/2005 - 02/2020
  • Provided administrative support and conducted research to assist attorneys in civil litigation preparation.
  • Used computer databases, credit reports, and tax and legal filings to locate persons and compile information for investigations.
  • Corresponded daily with clients, insurance adjusters, doctors and attorneys.
  • Handled all telephone calls, meeting plans and conference organization requirements.
  • Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials.
  • Maintained knowledge on case status by reviewing relevant records and reporting back to clients.
  • Drafted legal complaints, summons and interrogatories.
  • Filed pleadings and required paperwork with court clerk according to strict deadlines.
  • Enhanced trial proceedings by organizing evidence and scheduling witnesses to optimize case preparation for successful outcomes.
  • Oversaw legal team appointments, hearing and depositions schedules.
  • Managed office scheduling and kept accurate notes on deadlines, motions and other dates.
  • Completed case research via LexisNexis and Westlaw databases.
  • Organized and prepared case exhibits and evidence for trial.
  • Participated in client interviews, observed questioning process and took notes to document information.
  • Used technology tools to create graphically engaging news posts, online materials, and additional content and tools to facilitate expedient trials and drive communication.
  • Drafted motions, briefs and other legal documents associated with litigation process.
  • Submitted letter briefs to office of attorney general seeking authority to withhold public documents.
  • Observed strict privacy laws to prevent information breaches and protect client data.
  • Drafted, received and tracked due diligence checklist.
  • Coordinated subpoena services and other day-to-day support activities for legal office.
  • Assisted in elements of civil litigation, including initiating and responding to claims, gathering and presenting evidence and client counseling.
  • Facilitated efficient communication between judges, court administration, government agencies and attorneys.
  • Responded quickly to client calls and inquiries, asking open-ended questions to deliver applicable information.
  • Drafted correspondence and [Type] documentation and submitted all materials to appropriate parties.
  • Processed all assigned cases according to company and client service level agreements.
  • Researched cases and attained affidavits to support supervisors and case needs.
  • Mitigated project gaps by training staff on legal best practices and protocols.
  • Exceeded specific team goals and resolved time-sensitive issues by partnering with staff to share and implement project initiatives.
  • Coordinated with multiple departments regarding responsive documents and document retention.
  • Consulted with clients, witnesses and legal professionals to define and document case details.

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Resume Overview

School Attended

  • Milwaukee School Of Engineering
  • University Of Wisconsin

Job Titles Held:

  • Administrative Assistant
  • Project Manager and Estimator
  • Legal Assistant


  • Some College (No Degree)

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