Professional and knowledgeable Receptionist versed in administrative support and customer service. 17 years' experience managing company reputation with customers. Highly efficient and accurate, with strong planning, problem solving and communication skills.
Planning and development; Integrity;
Respect for diversity;
Directed guests and routed deliveries and courier services;
Coordinated office inventory by restocking supplies and placing purchase orders;
Coordinated board and committee meetings, including schedules and information preparation and distribution;
Trained new employees on multiple programs and data entry software;
Facilitated organized record retrieval and access by maintaining filing system for both electronic an manual;
Append approved verification reports to COE VR Database and publish the reports to New York, MCMS for reimbursement;
Prepare weekly and monthly reports in the absence of data analyst;
Made travel arrangements for COE Staff members;
Drafted outgoing correspondence and reports for manage
Manage general Office Services regarding the Administration;
Filling documents both Manual and Electronic;
Draft and finalize correspondence;
Ensure that time and attendance are updated in other to prepare the payroll for all UNOPS staff in PAP and the Regions;
Complied annual recommendations for end of fiscal year budgets;
Answered and managed incoming and outgoing calls while recording accurate messages;
Coordinated, scheduled and arranged meeting and travel calendars, including business and social events
Attend calls from other offices inside and outside the Mission in other to transfer them to the requested offices;
Keep record of incoming/outgoing messages;
Document and reports the anomalies to the supervisor;
Assist Mission Staff with the digital sender, fax, sat phone and other office equipment;
Operated and maintained field communications equipment.
Answered telephone inquiries from clients;
Planned committee meetings and staff events;
Prepare the payroll of the staff under my supervision;
Prepare and ensure that monthly request for office supplies and stationery is timely delivered.
Assist and follow-up on actions related to the administration of the accounting firm;
Enter and maintain administrative data and records for time and attendance;
Assist in drafting correspondence;
Manage incoming/outgoing correspondence, collect, sort and distribute mail from/to the office of the Accounting Firm;
Worked directly with Accounting for the Financial Report,
Manage correspondence of the Office and follow up;
Draft and finalize memos, fax and factures;
Manage appointment and meetings of the Office Chief;
Prepare the payroll of the staff under my responsibility
Assist the Accounting in the preparation of the payroll;
Composed and drafted all outgoing correspondence and reports for managers;
Facilitated organized record retrieval and access by maintaining filing system for both electronic and manual;
Aggregated and prepared documentation and reports for office meetings, distribution, and filing.
Manage the appointment and meetings of the Law Chief Office;
Ordered all office supplies including ink cartridges, toner, and paper;
Aggregated and prepared documentation and reports for office meetings, distribution, and filing;
Prepared and distributed payroll for staff under my Supervision;
Received and routed business correspondence to correct department or staff member;
Composed and drafted all outgoing correspondence and reports for managers.
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