dedicated, well-organized professional with extensive experience as an
administrative assistant and customer service. Skilled assistant with a track record of success controlling
workflow, coordinating major meetings and scheduling appointments to maximize
productivity. Outstanding communicator
and valued team member with capability to confidently interact with staff on
Training and development
Administrative Assistant Salem, VALewisGale Medical Center/Jun 2003 to Current
Daily KRONOS time edits for 10 hospital departments and 1 outpatient services group. Entered all on-call hours, added PTO hours, verify and entered any missed punches, tracked attendance. Converted employee hours by department into time sheets and emailed to the department supervisors.
Maintained personnel files for 115 employees, receive and upload technologists annual certifications to HR portal for submission in electronic personnel file.
Prepare check requests for invoices and submit to accounting for prompt payment.
Plan, schedule and email meeting invitations to attendees of monthly department meetings, quarterly Radiation Safety Committee meetings, quarterly Radiology QA meetings. Attend all meetings for the purpose of taking minutes, transcribe minutes and electronically distribute minutes to all attendees. Electronically file minutes for future reference.
Hire, schedule and supervise all clerical staff in the Radiology department.
Responsible for Meditech training all new hires and students that work in Radiology.
Verify and prepare for approval all new Radiology charge codes per CPT specifications.
Prepare and monitor monthly Radiologist Peer Reviews for submission to the ACR (TJC requirement). Email weekly progress reports to Radiologist Peer Review group.
Maintain and order all departments office supplies as needed. Request PO's for special orders and vendor service contracts via e-Procurement platform.
Request new hire computer access via e-SAF platform.
Maintain electronic folders in Radiology Shared Drive.
Handle all incoming/outgoing mail for Radiology departments.
Daily communication with Radiology Director. Produce timely and accurate KRONOS punch details to Director of Radiology to assist with accurate PLUS reporting. Receive vendors on behalf of Radiology Director.
Answer phone calls, fax, copy and scan as needed.
Assist hospital administrative office when needed.
Assist hospital engineering department when needed.
Education and Training
High School Diploma: General studiesVestal Central School District1982Vestal, NY, United States
Personnel Actions SpecialistUS Army1986Columbia, SC, United States