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Administrative Assistant Resume Example

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ADMINISTRATIVE ASSISTANT
Summary
Dedicated and focused administrative professional adept at managing multiple projects with ease using expert time management met capably maintains open lines of communication among senior executives, board members, shareholders, middle management and administrative staff.  who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.
Highlights

  • Highly-dependable, seasoned administrative assistant with 10 years' experience in local government Public Works, and 13 years' experience in office administration within the construction industry. Proven track record of increased responsibility; providing confidential and administrative support functions to Public Works Directors, and Public Works Management Team. Trustworthy, ethical, and committed to superior customer service. Confident and poised in interactions with individuals at all levels. Detail-oriented and resourceful in completing projects; able to multi-task effectively. Capabilities include:
  • Meeting Organization
  • Record Keeping
  • Data Base Management
  • Appointment Calendaring
  • Department Timekeeping
  • Meeting Minutes
  • Confidential Correspondence
  • Files Maintenance
  • General Accounting Principles
  • Department Agenda Bill Coordination
  • Department Contract Coordination
  • Varied Confidential and Administrative Support Functions
  • Completing City Council support Activities within Demanding Timeframes
Experience
Administrative Assistant
January 2008 to Current City of Bothell, Public Works Department
  • Public Works City Council Agenda Bill Coordinator: Coordination and facilitation of all Public Works agenda bills, reports, Council memorandums, budget and project codes, and project updates relating to Bothell City Council.
  • Extensive tracking, compiling of data, complex organization and coordination of engineering, technical and agenda bill material between multiple departments Public Works Contract Coordinator: Trained as WebProcure/Shared Procurement Portal point of contact.
  • Under the direction of project managers and project engineers: create, edit, advertise, Request for Proposals, Request for Qualifications, and bids.
  • Coordination, routing internally and externally, tracking until execution, of all Public Works contracts, change orders, professional service agreements, supplements, and Interlocal Agreements.
  • Procurement, tracking, and monitoring Certificate of Insurance requirements and expiration dates.
  • Administrative Support for Public Works Director, Managers, and Project Engineers: Council and City Manager correspondence, preparing confidential correspondence, information and coordination between divisions and public Organizer of numerous public meetings and open houses: to include informational community mailings, compiling data, charts, statistics and background information.
  • Public Works Citizen Inquiry Point of Contact: First point of contact for citizens with Public Works questions or concerns, through the City webpage, email, telephone, or mail.
  • High priority given to responding quickly to all inquiry's.
Sr. Office Specialist
January 2006 to January 2008
Office Specialist
January 2005 to January 2006
Pilchuck Contractors, Assistant Scheduler
October 2004 to August 2005
Office Manager
January 1993 to January 2004 Bodine Construction, Inc
Skills
General Accounting, administrative assistant, Administrative Support, budget, charts, contracts, Council, customer service, Data Base, dependable, Detail-oriented, direction, edit, email, Insurance, local government, Director, meetings, mail, Works, office administration, Organizer, Procurement, Proposals, Record Keeping, routing, statistics, telephone
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Resume Overview

Companies Worked For:

  • City of Bothell, Public Works Department
  • Bodine Construction, Inc

Job Titles Held:

  • Administrative Assistant
  • Sr. Office Specialist
  • Office Specialist
  • Pilchuck Contractors, Assistant Scheduler
  • Office Manager

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