Adobe: InDesign, Microsoft Office:Word, Excel, Publisher, Power Point, Mac OSX
Administrative Assistant October 2011 to CurrentYouth Service Bureau of Illinois Valley, Glen Ellyn Office － Ottawa, IL
Provide support to a foster care staff of eighteen and assist management on special projects.
Assist training director with organizing presentation, tracking attendance and securing/setting up meeting space.
Produce and submit to headquarters purchase orders from our office.
Responsible for gathering quarterly Quality Control Information (CQI) from various departments, attending quarterly CQI and taking notes, and producing meeting notes for management staff and Board of Directors.
Order necessary office supplies for the office.
Maintain agency vehicles.
Manage and maintain client files.
Assist in fundraising events.
Notary - effective 9/26/201
Executive Administrative Assistant to the Director June 2007 to September 2011Evangelical Child & Family Agency － Wheaton, IL
Managed 70+ personnel files. Includes: facilitate 10-12 new employee orientations per year, process individual requests for Earned Time Off, and track employee information in MS Access database.
Develop Executive Director's daunt written communications to staff, board members, and high-profile donors.
Submit monthly compliance report on new and terminated personnel, individual background clearances, and update medical health data to the Department of Children and Family Services.
Organize bi-monthly Board of Directors meeting: contact members, prepare agendas, compile board packets and send out correspondence as required.
Coordinate monthly newsletter: establish project schedule, acquire content from program supervisors, design layout using InDesign, and supervise mailing distribution to 4000 agency supporters.
Manage annual fund-raising banquet for 400+ attendees: design promotional materials, event invitations, and table programs; coordinate seating assignments; organize volunteers for event, communicate with registrants.
Introduced Constant Contact email marketing into agency communications plan to increase development initiative effectiveness and event visibility.
Administrative Assistant to Pastoral Staff January 2004 to January 2007Willow Creek Community Church
Provided administrative support to six directors: prepared correspondence and memos, compiled reports, completed special projects and arranged travel plans.
Reconciled monthly purchase card statements, supervised volunteers processing accounts payable and receivables, maintained budget records, and recorded weekly donation and church attendance data.
Edited weekly bulletins, program publications, and correspondence materials for spelling, grammar, and layout.
Acquired time-sensitive information for approximately 6 programs and special events for publication in weekly church bulletin from directors and volunteers.
Collaborated with external vendors and graphic artists to produce print materials in a cost-effective manner.
Develop event-specific brochures, including content and layout.
Served as primary point of contact for church office.
January 1985 to January 2002Arrem Plastics, Inc － Addison, IL
Created and maintained all confidential employee records.
Prepared payroll for 65+ employees, as well as tracking, reporting, and paying401(k) withholdings.
Administered group health benefits, including all Workman's Compensation claims.
Filed annual EEOC reports.
Processed account payables and receivables, recorded and banked vending machine receipts.
Provided customer service: addressed product inquiries to determine product requirements and availability, placed orders, and produced billing and shipping paperwork.
BS : Communication and Fine ArtsSouthern Illinois UniversitySouthern Illinois University BS Communication and Fine Arts
Nordic Fox Ski Club - Use social media to promote and communicate with club members. Produce club newsletter on a monthly basis during our club season. Contact club leaders and trip leaders for details regarding their events. Act as trip leader on occasion
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