Clifford W Beers Guidance Clinic Inc - ADMINISTRATIVE ASSISTANT Resume Example

KEY RESPONSIBILITIES:
• Performing varied routine receptionist, filing, recording and other clerical duties
• Maintaining a safe and appropriate work environment
• Screening program and administration related calls
• Recording and relaying messages, clearly identifying contacting party or parties
• Greeting clients, visitors and directing them to appropriate area(s) promptly and courteously
• Coordinating and posting room reservation and office space
• Ordering of office supplies as needed and appropriate with in allotted budget
• Assisting with coordinating of program and agency activities
• Performing other related duties as directed

o Written Communication
 Write clear and concise sentences devoid of grammatical and spelling errors
 Tailor writing style to the audience of the message
 Write in a respectful and tactful manner

• Corresponded with clients through email, telephone, or postal mail.
• Assisted with event planning, including associated travel and logistical arrangements.
• Maintained a clean reception area, including lounge and associated areas.
• Managed office supplies, vendors, organization and upkeep.
• Completed data entry, tracked resumes and maintained the applicant tracking system.
• Answered and managed incoming and outgoing calls while recording accurate messages.
• Screened all visitors and directed them to the correct employee or office.
• Kept reception area clean and neat to give visitors a positive impression of the company.
• Scheduled office meetings and client appointments for a team of 15 professional care coordinators.