Administrative Assistant Resume Example Apex Systems

ADMINISTRATIVE ASSISTANT

Summary

Meticulous and skilled in organizing, planning and managing daily responsibilities. Skilled in team leadership and relationship-building. Orderly and committed, offering solid skills in multitasking abilities and self-motivated nature. Personable and communicative individual with friendly demeanor and sound judgment to handle diverse daily tasks. Comfortable working alone or with a team to accomplish task.

Skills

Inventory supplies
Strong interpersonal skills
Staff training and development
Phone call answering
Scheduling and calendar management
Report writing
Invoicing and billing

Resourceful
Deadline-oriented
Multitasking and prioritization
Project Planning
Self-starter
Strong problem solver
Timeline Planning and Management

Experience

Administrative Assistant
Cape Canaveral , FLApex Systems/May 2019 to Current

Maintained inventory in building supply closet to prevent shortages of supplies.
Coordinated large-scale events and department activities by acquiring venues, developing guest lists and organizing catering services.
Prepared packages for shipment by generating invoices and setting up courier deliveries.
Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
Organized personal and professional calendars to streamline office communications, scheduling and initiatives.
Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management.
Organized personal tasks to free up CEO to handle professional matters.
Organized conference room space and materials for internal and customer meetings, took notes and distributed meeting minutes to support executive needs.
Restocked office and break room supplies to maximize team productivity.
Purchased, distributed and arranged supplies to meet routine operational needs.

Private Nanny/Housekeeper
Arlington , VAHousehold Staffing/Mar 2017 to Apr 2019

Assisted children with homework and implemented school material in practical, everyday activity.
Maintained child-friendly environment with engaging activities, safe spaces and access to educational materials and games.
Transported children to and from school, extra-curricular activities and play-dates.
Performed light housekeeping duties, such as preparing nutritious meals, cleaning laundry, tidying bedrooms, dusting and sanitizing play areas.
Prepared snacks and meals, scheduled and coordinated projects and reinforced appropriate discipline for children according to parents' specifications.
Scheduled periodic appointments for doctor, dentist or haircut services.
Accompanied family vacations to provide nonstop childcare services.
Maintained accurate daily records of children's individual activities, behaviors, meals and naps.
Developed lasting, professional relationships with families by encouraging open communication and delivering positive feedback.
Built relationships with and encouraged social development within children by discussing school, friends and favorite activities.
Followed routines to foster stability and structure in children's lives while parents were away.

Nanny/Housekeeper
Broken Arrow , OK2 Fellas & A Big Vehicle/Jul 2014 to Mar 2017

Bathed and dressed infant, changed diapers and prepared bottles and feeding equipment.
Developed lasting, professional relationships with family by encouraging open communication and delivering positive feedback.
Facilitated safe, caring and warm environment for infant to stimulate development.
Followed routines to foster stability and structure in infant's life while parents were away.
Researched food allergies to better understand and provide higher level of care.
Sparked imagination by helping baby discover new things each day.
Engaged infant with toys & books to promote mental development and enjoyment.
Performed light housekeeping duties, such as preparing nutritious meals, cleaning laundry, tidying bedrooms, dusting and sanitizing play areas.
Physically and verbally interacted with infant throughout each day to promote mental and emotional development.
Regulated infant's schedule to balance rest, learning and play.
Accompanied family vacations to provide nonstop childcare services.
Helped with bathing, dressing, teeth brushing and diapering to promote healthy personal hygiene and good oral health.

Household Manager
City , STATEMasse's/Feb 2003 to Jun 2014

Supervised onsite activities and delivered day-to-day instruction to domestic staff.
Vetted staff and new hires to enforce house rules and guidelines.
Hired and managed contractors for seasonal and monthly work.
Ordered and stocked household supply inventory of cleaning supplies, food and beverages.
Contacted, screened and interviewed vendors and negotiated compensation to meet budgetary requirements.
Managed scheduling for all appointments, including medical and dental visits.
Created checklists for daily stocking of household products to prevent unnecessary trips to stores
Managed employer's social, personnel & business calenders
Coordinated large-scale events by acquiring venues, developing guest lists and organizing catering services.

Education and Training

High School DiplomaBristol Central High SchoolJun 1991City, State

Resume Overview

School Attended

Bristol Central High School

Job Titles Held:

Administrative Assistant
Private Nanny/Housekeeper
Nanny/Housekeeper
Household Manager

Degrees

High School Diploma

Administrative Assistant Resume Example

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