Motivated, personable business professional with multiple skills and abilities and a 38 year employment history. Most recently employed as an administrative analyst at UCLA in the department of Surgical Oncology and Cooperate Financial Services -Payroll Department. Prior to my positions at UCLA I worked at the USC Keck School of Medicine with the USC Medical Counseling, Organizing and Recruitment Program (USC Med-COR) for over 20 years. My responsibilities included student and staff payroll processing, constructing budget reports, purchasing program equipment and supplies, managing an office staff of 15 individuals, coordinated a health career monthly seminar series for approximately 800 middle and high school student participants. In addition I served as a student and staff recruiter for the program, organized and implemented a 6 week medical research program for 50 to 65 high school students during their summer and or winter breaks. Finally , I regularly interacted with 50 health care professionals from a variety of disciplines to produce 5 motivational career seminar during each spring semester for program participants.
General phone coverage. Other responsibilities included forwarding patient messages to appropriate medical staff, transmit appropriate imaging, pathology reports and patient demographic information to ancillary schedulers and designated health care agencies for doctor referrals.
Investigate processing errors related to employee participation in Social Security and University Retirement System programs. Determine employee eligibility for programs, research deductions and contributions, and process necessary adjustments. Administer intercampus transfer process for 50 staff monthly transferring from one UC campus to another UC campus. Call center: 20 inquiries/month Clarify University regulations and procedures governing OASDI, Medicare and the UC Retirement System for employees and department personnel/payroll administrators. Provided technical and analytical support to Tax Accountant of Payroll Services. Act as a functional expert regarding withholdings, exemptions, W-4, W2 and 1042S questions especially as they pertain to non-US residents. Reconciled and prepare journals as instructed by the Payroll Tax Accountant. Audit tax treaties and review all payroll transactions for employees and postdoctoral fellows who are not us citizens.
Assist Director to modify and updated in house disaster recovery program. Provide clerical support including telephone coverage, light typing, coordinate meetings, set up disaster recovery project time line, develop presentation and monitor project revision timetable.
Resolve payroll issues, prepare, review and process payroll and personnel documents for 110 staff on a biweekly basis. Serve as department liaison between program and USC payroll services department. Coordinate staff recruitment and placement activities. Prepare and process recruitment and payroll documents for 150 recruits annually to fill open staff positions. Monitor and maintain payroll data. Track compensation budgets and reconciliation from multiple accounts. Create, store and control confidential payroll files for program staff.
Set up, maintain and monitor 7 program accounts totaling $1.5 million. Of these 7 accounts 3 were sponsored (government accounts) and 4 were non-sponsored (gift accounts). Used in house financial data system (AIS system) to create monthly financial reports for each active account for Sponsor Projects Accounting office to reconciliation funds. Authorize and monitor program expenditure. Prepare budgets for proposal submission. Gather purchasing and payroll data for budget projections. Insure that all program expenses were properly invoiced and paid before fiscal year end closing. Advise director of appropriate changes in university payroll and expenditure policies and procedures affecting sponsored and non-sponsored accounts.
Prepare reports and memorandum. Schedule and prepare meeting materials. Organize conference travel plan for program Director and designated staff. Assist with the preparation and submission of Request For Proposals. Monitor staff payroll time input for 15 office staff. Order and monitor use of office equipment and supplies. Supervise supply inventory and order processes. Monitor telecommunication. supervise production and mailing of written correspondence. On site supervisor for 50 -65 student trainees during July & August of each year. Trainees assigned to work placements at LAC/USC Medical Center. Set up research work sites 15 -20 work sites designed to accommodate 50 student workers.
Lectured and communicated effectively with students from diverse backgrounds about various healthcare career pathways open to them. Challenged and motivated students through in-depth lectures and discussions concerning healthcare careers. Recruit 200 students from assigned middle and high schools (from pool of 1000 students at 10 assigned schools) to participate in program. Manage the organization and presentation of guest seminar series of health careers for 800 active program participants. Evaluate speaker effective and create proposed recommendations to director for future career series. Design new exposure programs and services for assigned career days. Provide historical data and projections for use in the development of future budget needs related to the speaker series. Provide information to program director regarding modifications in training requirements for various health careers. Establish and maintain active network of health care professionals for involvement in speaker series. Create, organize and coordinate program to build science, math and English skills for assigned students. Create follow up strategies involving parents, teachers and students to insure that academic targets for improvement are met. Set up seminar sessions to instruct hired tutors in the creation of lesson plans.
AB 1234 State of California Certification In Business Ethnics and Compliance.
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