Administration Assistant Resume Example Railroad Commission Of Texas

ADMINISTRATION ASSISTANT

Summary

Dedicated Administrative professional with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professional staff with strength in balancing multiple responsibilities. Personable and communicative individual with sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing digital filing systems, databases and project needs with over 25 years of experience.

Skills

Appointment scheduling
Document retrieval
Inventory supplies
Data analysis
Multi-line phone systems
Meeting logs management
Project management
Data evaluation
Bookkeeping

Administrative operations
Data entry
Report writing
Schedule management
Data organization
Customer relations
Training and development
Transporting files
Records management systems

Experience

Administration Assistant, Railroad Commission of Texas, March 1993-February 2010Corpus Christi, TX

Arranged travel, hotel and transportation needs for staff.
Processed travel reports for reimbursement.
Processed regulatory documents, correspondence and inspection reports
Guided administrative and professional staff through computer and software problems.
Maintained inventory in supply closet to prevent shortages of supplies.
Processed all departmental mail outs.
Monitored and tracked regulatory inspection data with spreadsheets to generate reports and keep management informed of important updates.
Assisted employees with benefit enrollments.
Monitored daily and weekly schedules and monthly calendar obligations for all Engineering staff.
Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
Increased accuracy by verifying data of regulatory forms and correspondence.
Managed phone calls from pipeline and master meter operators during engineering staff absences and delivered informative answers to questions.
Created professional memoranda, letters and forms for engineering staff.
Coordinated staff travel itineraries and reservations, including flights, hotel rooms and ground transportation.

Data Entry Clerk, Railroad Commission of Texas, March 1991-April 1993Corpus Christi, TX

Accelerated paperwork processing by developing more effective filing system.
Compiled, sorted and verified digital data against source documents.
Reviewed and approved regulatory documents to locate required data for entry.
Obtained scanned records and uploaded into company databases.
Compiled and documented statistical information for oil and gas reports.
Reviewed and updated account information in company computer system.
Maintained records by creating monthly reports and closing terminated records.
Updated departmental standard operating procedures and database to accurately reflect current practices.
Input operator information into agency database to provide quick access to essential client data.
Identified and corrected data entry errors to prevent duplication across systems.
Identified errors in data entry and related issues by mentioning to supervisors for resolution.
Compiled statistical information for special reports.
Transferred completed work to Director for review and approval.
Coordinated, scheduled and executed in-depth data entry projects for Director.
Verified and logged deadlines in response to daily inquiries and requests.
Translated written documentation and notes into emails and other types of correspondence.
Volunteered to assist with special office projects, successfully completing all tasks prior to deadlines.
Proofread documents, editing materials to correct grammar and spelling mistakes.
Transferred written information into databases to maintain consistent, accurate operator records.
Entered data into spreadsheets, documents and databases, maintaining 100% accuracy rate.

Administrative Secretary for Education Dept., Doctor's Regional Hospital, May 1984-March 1991Corpus Christi, TX

Wrote email messages, memos and letters for Director of Education and Nursing Director and proofread all documentation to provide error-free correspondence.
Gathered documents for Director and nursing staff meetings and classes.
Handled management of communication to Director by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
Guided Director and nursing staff through computer and software problems.
Created professional memoranda, letters and forms for Director, meeting expected deadlines for distribution.
Set up and maintained physical and electronic filing systems to maintain organizational efficiency.
Monitored scheduling and event coordination such as staff meetings and continuing education classes and classes for new mothers and parents.
Collaborated with Directors in meetings, took meticulous notes and distributed minutes to all attendees.
Oversaw office inventory by restocking supplies and submitting purchase orders.
Prepared packages for shipment by generating invoices and setting up deliveries.
Received and routed incoming calls and correspondence to promote timely communication.

Education and Training

Some College (No Degree)Business Administration, Del Mar College, Corpus Christi, TX

Resume Overview

Companies Worked For:

Railroad Commission of Texas
Doctor's Regional Hospital

School Attended

Del Mar College

Job Titles Held:

Administration Assistant
Data Entry Clerk
Administrative Secretary for Education Dept.

Degrees

Some College (No Degree)

Administration Assistant Resume Example

Resume Score: 80%

DISCLAIMER

Resume Overview

Create a job alert for [job role title] at [location].

Similar Resumes