A motivated, personable, dedicated and committed individual with extensive experiences in the fields of Acquisition, Assistance Mechanisms, Contracts, Agreements, Grants. Familiarity with Federal Acquisition Regulations, ADS, AAPDs, CFRs, and other Governmental Regulations. USAID vetting and providing audit technical assistance; has a deep understanding of U.S. Government Procurement Rules and Regulations, has a solid foundation in the budget and finance; has recommended improvements and upgrades in professional databases; conducted trainings and orientations within workplace in GLAAS, and Vetting Database; Diplomatic and tactful with professionals and non-professionals at all levels. Accustomed to handling sensitive and confidential records. Demonstrated history of producing accurate and precise services. Very flexible and versatile - able to maintain a sense of humor under pressure. Poised and competent with demonstrated ability to easily transcend cultural differences. Thrive in deadline-driven environment. Excellent team-building skills.
Acquisition Assistant, 03/2012 to 10/2014 USAID | US Embassy – Kabul, Afghanistan
Develops proposals, applications, and quotations' solicitations; reviews cost, technical proposals/applications; posts solicitations on FidbizObs, Grants.gov, ACBAR and other governmental websites.
Works with FAR, AIDAR, ADS 300, 22 CFR 226, OMB Circulars, CIB and other procurement/assistance rules to conduct performance based administration; Conducts post award and pre-award expertise, works on administrative approval requests for different portfolio awards, Participates in host country contracting pre-assessments of Afghan ministries, participating in pre-award assessments of different Afghan entities, and making sure, they are incompliance with USAID regulations; Works closely with different types of Acquisition / Assistance instruments modification/amendments and negotiation memoranda, ceiling increases/cost extensions, Incremental funding, no cost extensions, de-scoping, de-obligation, termination, administrative changes, and conducts the reviews of administrative approvals submitted by implementing partners to ensure documents submitted matches information and attending the weekly internal USAID meetings and external meetings with contractors/implementing partners; Always work closely to monitor the performance each active award and its related activities; such as (vetting, Contract terms and conditions, technical support etc) on a continuing basis, taking appropriate steps to improve its effectiveness and attending the essential meetings in coordination with technical teams.
Always work closely to monitor the performance each active award and its related activities; such as (vetting, Contract terms and conditions, technical support etc) on a continuing basis, taking appropriate steps to improve its effectiveness and attending the essential meetings in coordination with technical teams.
Mentoring and providing trainings to the new local FSNs Acquisition Assistants and having close relationship with all technical officers and implementing partners; Creates new files and maintains existing A&A official files in accordance with Agency policies, procedures, and guidelines (ADS-502) which govern Records and Files Management and Administration.
Reviews Procurement files on a quarterly basis to ensure that all required documentation (i.e., memos of negotiation, Justifications and other relevant- documentation) are included.
Enforces special terms and conditions by establishing corrective procedures and recommendations and implementing methods to ensure compliance; Analyzing the collected and report to draw valid conclusions regarding the Mission's risk liability and include recommendations of corrective actions as appropriate.
Maintains the office's filing system and ensure that it is orderly and complete.
Manages and monitors all contracting files and records in accordance with Agency-specific and local within Mission guidance, manages retirement of files in accordance with Agency-specific guidelines to the appropriate designated archive location (both physical and computerized archive locations).
Creates new files and maintains existing A&A official files in accordance with Agency policies, procedures, and guidelines.
Reviews Procurement files on a quarterly basis to ensure that all required documentation (i.e., memos of negotiation, Justifications and other relevant documentation) are included.
Advises the appropriate Acquisition Specialist when omissions are noted and follows-up with appropriate Mission personnel to ensure proper file maintenance.
Prepares other Closeout documentation pursuant to AAPD/CIBs and obtains signatures of RCO, CTOs, and Office of Financial Management.
Incumbent serves as first point of contact with partners on routine administrative issues related to contract closeouts.
Major Duties and Responsibilities: Vetting database queries, updates and data entry.
Review of vetting request and associated potential awardee data for accuracy and completion.
Production of vetting requests for awardees for which vetting is required or requested.
Submission of the vetting requests to the various vetting centers for vetting and communication of additional information requests.
Exercise quality control check through open sources over all outgoing vetting requests.
During updates of the vetting database, the incumbent will identify and report on the system's functions and processes to validate their performance and compliance to the Mission Order.
Identifies and reports on the accuracy and functionality of the system's performance, and recommends on corrective actions and system acceptance.
Responsible for maintain a filing system for all files related to vetting including all correspondence, vetting forms, reports, photos and other related documentation.
Ensures the integrity of the files.
Keeps original hard and electronic copies of the working files, and works with C&R on the disposition of files and records to storage on a periodic basis as prescribed by the ADS.
Interacts with Mission staff at all levels including briefing CO's, COTRs, Office Directors, and Mission Director on issues affecting system operation and integrity, and issues arising from vetting results.
Provides on the job training to the CO's and COTRS and other Mission staff on vetting.
Displays of award and awardee data to include query and drill capabilities to view and generate reports of vetting results, award details, and awardee details.
Generates reports for Mission Management to analyze different aspects of awardee data, vetting results, award details and other statistical information.
As required, gathers data, prepares status reports including analysis of problems and recommendations for corrective actions and improvements.
Responsible for ensuring that the vetting requests in the database are accurate and up-to-date.
Any requests that are outstanding and/or awards have been canceled, the incumbent is responsible for ensuring that those requests are either removed from the system or properly reflect the status of the award.
Supervise data management officer in maintaining and record keeping system of office administrative files.
Support the establishment and maintaining of a uniform administrative support system amongst department administrations.
Translate/interpret reports received in local languages and to help any expatriate visiting or evaluating CDP-K projects.
Inform the project manager of all updates of projects / office whenever he is out of the project base.
Preparation of different form of Project information list and reporting to Ministry of Economic and Municipality Department about on monthly basis.
Tracking and updating Afghan Info Database on Quarterly basses.
Prepare and review the Quarterly, Monthly and Biweekly CDP-K report.
Review all program meeting and recommend for improvement Supervise data management officer in data processing, maintaining and record keeping and filling system of all CDP-K projects.
Assist the program manager in preparation of all the required reports.
Ensure all the data's are accurate and collected in a standard formats.
Ensure all the reports are in donor's standard formats Assist the program manager in preparation of projects proposal.
Update program reports on MIS three times a month and ensure all program-related information on MIS is up to date.
Visit field offices and program sites as needed and assigned by the Program Manager.
Conducting and implementing surveys of need assessments on Quarterly basis.
Major Duties and Responsibilities: Set up Data Management and Reporting system for both project level and field lever.
Prepare CFW Report based on Project Information Report Format.
Prepare accurate Qualitative and Quantitative reports on time Ensure that the date management service provide accurate and quality information for monitoring activities.
Ensure establishing database to track progress indicators.
Cross check the baseline data and ensure their accuracy.
Prepare the project photos for project s reports.
Ensure the standard documentation of project.
Support in preparation and management of contracts.
Ensure that project activities and development are reflected in CARE publications.
Gather information about project/communities from field staff for publication.
Prepare quarterly project update to reflect the project development and impacts through reports and case stories.
Demonstrate teamwork and extend cooperation with other CARE programs and departments.
Provide the Department staff with copies of any job-related incoming training material.
Vetting Support Assistant, 03/2012 to 07/2012
Office of Acquisition and Assistance (OAA), USAID | Kabul.
Senior Data Management Officer, 06/2010 to 12/2011
Data Management Officer, 07/2009 to 06/2010 CARE International
CARE International, Kabul.
Masters of Business Administration: 1 1 University of Liverpool -
Bachelors of Business Administration: 1 2012 Kardan University - Kabul
High School Graduate: 1 2008 Sher Shahe Suri High School - Peshawar
Administrative, administrative support, ADS, Agency, Basic, C, oral, Conflict Resolution, contracts, draw, data entry, Data Management, data processing, Database, Designing, documentation, English, filing, filling, Financial Management, forms, General Office, Grants, Graphic, languages, Leadership, Teambuilding, Director, meetings, Mentoring, Microsoft Office Package, Office, Works, MIS, monitors, negotiation, Organizational, personnel, policies, processes, Procurement, progress, project development, Project Management, proposals, proposal, publications, publication, quality, quality control, record keeping, reporting, stories, Teaching, teamwork, Team player, technical support, Technical Assistance, Typing, Urdu, view, websites, Professional Writing, written