Proven self-starter, working independently, while contributing to the success of the entire accounting team Develops relationship with high level management to resolve accounting issues Utilize excellent business judgment and time management skills to balance efforts within the department Ability to function in high volume environment Train and mentor new accounting personnel Knowledgeable in MS Word, Excel, Microsoft Outlook, Internet, Great Plains IQinVision, Inc Accounting Clerk skilled in problem solving and maintaining accuracy. Possesses an insatiable drive to achieve and exceed goals. Accounts Receivable Clerk who leverages strong organizational, technical and interpersonal skills.
09/2010 to Current Mira Costa College
Accounts Receivable Manage over 200 accounts for USA and Global International customers Process payments, bank transactions, bank transfers Post customer payments by recording cash, checks and credit card transactions into Great Plains Process checks daily through desk top Wells Fargo CEO Portal and Bank by mail Review bank statements for deposits made by customer, ACH, Wire Transfer deposits Review bank deposits for International accounts, updating rate exchange in GP Review and process invoices for posting, enters freight if required, post credits, chargebacks and RMA's Provides customer monthly statement utilizing Docufire portal Prepared weekly aging summary report of accounts Review weekly aging report with CEO providing vital information of collection concerns and payments Reconcile AR, run aging report, dump open transactions into excel, identify differences, resolve discrepancies and make necessary corrections for month end close.
Reconcile AP; perform bank, credit card and all other transactions necessary to reconcile month end.
Monitors RMA returns within the net terms Verifies validity of account discrepancies by obtaining and investigating information from sales regarding rebates, sales discounts, and price deductions Resolves invalid or unauthorized deductions with sales department Resolves collections by examining customer payment plans, payment history, and credit limit Maintains credit files, updates D&B reports, credit applications Protects organization's value by keeping information confidential Updates job knowledge by participating in educational opportunities Assist with administration projects Assist with accounts payable when needed.
Accounts Payable II, 09/2007 to 01/2010 IQinVision, Inc
Open sort and distribute mail Compile invoices for processing Obtain authorized approval signatures, cost account and confirm amount limits Verify invoices match with corresponding purchase orders Ensure that the proper workflow of approvals have occurred before processing payment Print and distribute payment checks Audit employee expense reports Reconcile monthly bank statements Set up new W-9 vendors in GP Reconcile Petty Cash Prepare month-end accruals for late invoices Journal entries Assist with sales tax, 1099, international VAT and customs/duties filings Assist in documentation and monitoring of internal controls Assist with various accounts receivable functions including receipts, cash application, invoice posting and collections as needed Maintain fixed asset ledger Assist with various other month end close procedures.
Senior Accounts Payable Coordinator, 05/2001 to 02/2007 Brookfield Homes
Train team to enter and process invoices, contracts, lien releases, utilities, employee expense reports, debit adjustments, supplier checks in Solomon and Rebar system Work with team to resolve system and personnel issues Manage team to meet all project deadlines Track project work volume Ensure timely response to vendor request Respond to inquiries and research request from other departments Sort invoices and statements by project pay date and distribute work load to appropriate staff daily Coordinate with staff various leave request Manage projects Enter data into Solomon to create vouchers, process check runs Review backup documents for proper coding, approvals and accuracy prior to signing checks Responsible for coordinating and running month end and quarterly reports; trial balance, payment history, job cost, executive summary reports and cash requirements to Assistant Controller and CFO Responsible for ensuring A/P balance at month end Responsible for department month end posting and closing Implement accounts payable policy and procedures approved by Controller Assist Project Accountant with Journal entries, check reclass and job cost discrepancies Perform on-line bank access to review cancelled checks and stop payments Set up W-9 vendors in Solomon accounting system Prepare 1099 tax form documents at end of year.
Associate of Arts: Mira Costa College - Oceanside, CA