§ Oversee payroll activities in conjunction with corporate payroll in order for payroll to be processed on the set schedule of each month, bi-weekly for Home Office and YSN employees, monthly for TCN employees
§ Review Calculations of Post Differential, Danger Pay, COLA, and other allowances for expatriate/overseas employees in compliance with USAID regulations
§ Coordinate with HR department to receive up to date employee information affecting payroll
§ Ensures that overseas employee allowances are offered and paid in accordance with USAID regulations
§ Ensures that payroll related issues are handled in compliance with relevant federal and state agency regulations, especially the Internal Revenue Service and USAID
§ Oversee home office and expatriate/overseas employee timesheet files; making sure that proper documentation is in the file such as tax forms, properly filled out and signed timesheets.
§ Review home office staff direct billing to projects
§ Prepare Annual Worker's Compensation payroll audit
§ Supervise Payroll Associate and provide backup as needed
§ Review A/P vouchers consultant invoices/travel expense reports and iExpenses ensuring compliance with IRS and USAID regulations.
§ Work with employees in other departments, addressing and resolving policy and procedure issues
§ Gather financial documentation for the annual audit relating to payroll
§ Assist with Accounts Payable as able – specifically with home office employee health insurance premiums, life and long term disability insurance premiums, etc. Pays health insurance bills related to overseas employees and tracks their health insurance reimbursement
§ Prepare month-end journal entries for submission to Tetra Tech ARD/Tetra Tech
§ Prepare the Tt DPK Financial Management Report monthly, including G and A Budget preparation and updates, for review by Finance Director
§ Reconcile GL accounts on a monthly basis
§ Process credit memos/refunds to clients
§ Obtain thorough understanding of invoicing process in order to provide backup or assistance as needed
§ Carry out special projects as required in order to keep the financial and payroll systems and procedures up to date and efficient
§ Prepare San Francisco Business tax report annually
§ Prepare the Tt DPK Financial Management report monthly and deliver to Finance/Administrative Director and Partners by the 20th of each month
§ Assist Finance Director with the supervision of Finance team
§ Maintain up to date processes documentation and perform intradepartmental cross training as needed
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