by Susan Oliver
See also, Job References Services for Job-Seekers.
Job search not going well? Interviews, but no offers? If you are a job-seeker, you know all too well that finding the right job can be a tedious and frustrating experience. Advice abounds on every aspect of the job search from perfecting resumes to picking out the right outfit for the interview. You can also learn step-by-step how to discuss your previous employment history so that your skills and accomplishments are highlighted and your strengths identified. The average job-hunter has access to so much information on successful job-hunting that he or she should be able to secure any desired job.
So why does all this effort succeed for some and not others?
If you left your last interview thinking the job you spent so much time searching and meticulously preparing for was yours, only to be disappointed by a rejection letter or worse, no response at all, the reason could surprise you.
Remember that final piece of paper you handed your interviewer as you left? It was the one that listed your references. Did you check them? You can be sure that your prospective employer did and if you don't know what your old bosses are saying about you, you could be handing your interviewers the one piece of information that will cost you your dream job.
How many of us apply for car loans or mortgages without knowing exactly what our credit report will say? Too many job seekers send out their resumes without making sure that their references are accurate and positive and this one omission in the process costs them jobs. Julia Chase, owner of References-etc.com, a reference-checking company for job-hunters, notes that a full 64 percent of all references checked by her company are either negative or indifferent. "People think that previous employers won't give bad references, but they are wrong and a bad reference can, just like a bad apple ruin the bunch," Chase says.
So what can you do to remove this threat to your career? Check your references in advance, get copies of any formal evaluations in your file and request copies of all letters of recommendation before you send your resume.
Five Essentials for Reference Preparation
- If you are planning to leave your current position, go to your organization's human resources department and ask exactly what the company policy is for providing references. You might be surprised to hear that your company has joined others such as Sprint and MCI who force prospective employers to pay for reference information. Not only do these companies refuse to provide details about your work performance, the minimal information they do provide (usually dates and title) is only given after payment by either credit card or 1-900 number. If you know in advance that this policy applies, you may be able to obtain your work history in writing before you leave your job. Not only will you know what your reference will say, you'll also be saving a prospective employer both time and money.
- Request copies of all evaluations in your file. These evaluations are an excellent resource for job-seekers who have worked for companies with a "No Comment" or "Date and Title Only" policy. If you have already left your previous position and would like copies of evaluations, call the human resources department to find out about its information-release policy. You'll find that many companies will accommodate your request as long as you sign a release.
- Ask your old boss directly if he/she will be willing to provide a reference for you. If your old boss agrees to speak on your behalf, ask for clarification of the boss's perception of your major accomplishments, strengths, and weaknesses. If you sense any hesitation in the answers, watch out! A good rule of thumb is if a recommender can't speak candidly with you about your work performance, then you have reason to suspect a negative opinion.
- Check to make sure all your references' names and numbers are current. Keep tabs on old bosses you know will give you a good reference. Let's look at a worst-case scenario: You list Tom, your former boss as a reference. You worked for him for 15 years and, not only does he understand your contributions to the company, but you and he enjoyed a great rapport. What you don't realize is that Tom has changed jobs, and the person who replaced him is a former colleague of yours who didn't like you very much. In this instance, your sure-bet reference just turned into a wildcard.
- If you are worried that a former boss is giving you a bad reference, ask yourself first if it is warranted. If it is, do as much damage control as you can by addressing any areas of weakness in your skill sets. Take a class to improve your skills. Work on areas that you find to be a struggle. Once you have improved your skills, you can minimize the damage a bad reference will do. What interviewer wouldn't appreciate having an employee with the both the honesty and guts to evaluate himself or herself and then to take the necessary steps to improve employability?
If you believe that you are getting an undeserved bad reference, there are things you can do. First, call your old boss and attempt to resolve any issues. If this approach doesn't work, or you are not comfortable contacting the reference, hire a reference-checking company to check your references for you. These companies will discreetly check your references and provide you with a report that covers both what was said about you and the tone with which it was said. Once you receive the report, ask yourself if it is honest. If not, contact a lawyer right away. Slander laws vary slightly from state to state, but a former employer cannot divulge information about you that is both false and malicious.
Final Thoughts on Ensuring Good References for Your Job-Search
Taking these steps will ensure that your references accurately and positively reflect your work history. You'll be free to walk into any job interview confidant that no surprises can hurt your chances of securing dream job, unless, of course you missed that piece of broccoli in your teeth.
Questions about some of the terminology used in this article? Get more information (definitions and links) on key college, career, and job-search terms by going to our Job-Seeker's Glossary of Job-Hunting Terms.
Susan Oliver can be reached at Susan.Oliver@references-etc.com.