With economy starting to pick up a little, more jobs are opening up. Office jobs continue to be popular in many industries. Finding a job as an administrative assistant is a goal for many individuals.
If you’re interested in a career in this field, read below and learn what the job entails, and what it takes to get a job as an administrative assistant.
What Does An Administrative Assistant Do?
A job as an administrative assistant involves and includes many responsibilities. In addition to performing basic office duties, an administrative assistant is often in charge of running and managing an entire office and office staff. A job as an administrative assistant may include the following duties.
- Managerial support – Providing the boss with support is often an integral part of a job as an administrative assistant. Administrative assistants are often looked on by the boss as a “right-hand man”.
- Coordinating and scheduling appointments – Little would get done in an office without someone to set up, coordinate and schedule appointments, as well as remind the boss and staff of the times and days of appointments.
- Organizing the office – Keeping the office running smoothly may involve inventory control, ordering supplies, scheduling time off for the office staff and acting as a liaison between the other members of the office staff.
- Delegating work – Delegating work and assigning tasks plays a large role in a job as an administrative assistant. When work is assigned and everyone knows their duties, the office is going to run more smoothly and efficiently.
- Office technology management – With so much technology at our fingertips, the modern office is filled with machines and electronics such as copiers, fax machines, computers, printers, telephones, etc. Knowing how and what makes them run can ensure fewer breakdowns. Repairmen and IT professionals may fix problems, but knowing when there is a problem is part of the job as an administrative assistant.
Is a Job as an Administrative Assistant a Good Fit For You?
To be effective as an administrative assistant, you must be an organized, friendly, and highly-motivated individual capable of multi-tasking and shouldering responsibilities. While the success of the office may be attributed to you, inefficiencies and problems may also fall on your shoulders.
If you’re a committed individual who doesn’t mind sometimes putting in long hours for the good of the company, a job as an administrative assistant may be an ideal choice.
What Type of Training Do I Need for a Job as an Administrative Assistant?
At the very least, you’ll need to take courses in keyboarding, information technology, letter writing, data entry, transcription, business communication and office managements. These courses can typically be taken at community colleges or vocational schools. Some individuals interested in a job as an administrative assistant enroll in degree programs. Depending on the school, you may find various programs.
Finding a job as an administrative assistant can be a challenge, but with a little training, some determination and an impressive resume, you can soon be on your way to finding the perfect job as an administrative assistant. Why waste time at a job you don’t enjoy when you can be working as an administrative assistant?
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