Administrative Assistant Interview Questions and Answers
Before you step into a professional interview room, you must prepare yourself with a thorough knowledge of the company, industry and position. This will help you understand what the hiring manager is looking for. In turn, you can narrow the list of possible administrative assistant interview questions and answers, so you can focus on what is most relevant to your situation.
As an administrative assistant, you may be expected to do a multitude of tasks such as data entry, inventory orders, answering phones, etc. When you look over the job post, figure out what your prospective duties might be so you can compile a list of relevant experiences from your past work.
Common Administrative Assistant Inquires
These are a few common administrative assistant interview questions and answers you should expect in the interview. These will be very broad overall because administrative assistants have a wide range of responsibilities.
- What is your greatest professional strength?
When you are asked about your strengths, you want to relate your response to skills and abilities that are relevant to your prospective position. Perhaps you are excellent at speaking and working with clients or keeping the office impeccably organized. Either of these can be highly prized in the right environment. Frame your strengths as an asset to your prospective employer.
- What is your greatest professional weakness?
Your prospective employer wants to know how you respond to setbacks. This reveals a lot about your drive and ability to learn from your mistakes. When you encounter administrative assistant interview questions and answers like this, it is imperative to keep your reply positive. Focus more on how you overcame the setback or issues. Furthermore, show how it made you a more effective professional.
- Do you work well in a team environment?
Depending on the size of your prospective employer, you make have to work with another or multiple administrative assistants. Together, you will manage the necessary administrative tasks to make the enterprise as effective as possible. Give an example of how you were able to delegate and focus as an integral part of a team. Keep the anecdote short, but make your point.
· Are you at ease with complex phone systems and large call volumes?
One of the hallmark duties of an administrative assistant is answering a stream of telephone calls. You must remain courteous at all times and maintain a high level of efficiency. With these kind of administrative assistant interview questions and answers, the hiring manager wants to know that you are completely capable of this task.
- What do you expect from a boss or supervisor?
This might feel like a trick questions, but it is not. The hiring manager’s job isn’t simply to hire the most qualified professional. He or she must find someone who will fit into the existing company environment. Understanding what kind of superior you work best with helps him or her decide if you will work well in the enterprise.
With such a broad range of possible tasks, you can expect to encounter a myriad of administrative assistant interview questions and answers. However, these are the most common inquiries in the field, so incorporate them into your preparations.
Develop a Standard Response Procedure
Because you have plenty of potential responsibilities as an administrative assistant, find out what is truly expected of you in the prospective position. Then, compile a list of anecdotes from your professional past that exemplify your ability to complete those tasks effectively. You will be able to use these for a variety of administrative assistant interview questions and answers. Additionally, develop a method for responding to questions. For instance, the STAR and SAR processes are great for answering behavioral questions. Do your research and figure out what works best for you.