What kind of supervisor do you work best for?
I like to work for a supervisor who allows me the autonomy to perform my job to the best of my abilities. I also like constructive criticism and feedback so I can improve myself and the organization. One example was my boss at a hospital. He hired me as an administrative manager because of my administrative and organizational skills. He knew that I had many new ideas and allowed me the opportunity to implement many new programs. Of course, I kept him constantly informed and sought advice when needed. I improved communications in the department by implementing a departmental Web page. I also streamlined the check-in process by preparing the amount of work that could be done the day before. I improved staff morale by implementing an administrative-staffer-of-the-month, which led to lower turnover. These are just a few examples. I earned the Outstanding Employee Award for my efforts and unique ideas. I gained not only my boss’s confidence and support but his respect as well.
Tell of the most difficult customer service experience that you have ever had to handle “ perhaps an angry or irate customer. Be specific and tell what you did and what was the outcome.
I was making business phone calls behind the membership office at the YMCA when an angry man came up to the counter demanding a refund. He began yelling at the membership workers and complaining about the swimming program, saying that it was a rip-off. The other workers were flustered, and even though membership services were not my department, I calmly asked the man what was wrong. He that his son had been in swimming lessons for four weeks and was still afraid of the water. Instead of instantly giving him the refund, I offered to personally give his son private swim lessons for a week, explaining to him that sometimes children react differently to each instructor’s teaching techniques. He finally agreed to accept without the refund. After a week of private lessons, his son was no longer afraid of the water and he could swim nearly a lap of the pool. At the end of the lessons, not only did he sign his child up for another paid session of private lessons, but he bought a family membership and apologized to me for his behavior the week before.
How do you determine priorities in scheduling your time?
I took a time-management course in which I learned to prioritize all tasks on A, B, or C lists. I always try to tackle the A list first. In every working situation, co-workers have always complimented me on how well I manage my time. I enjoy the social atmosphere of the office, but I make it a point not to waste much time on chitchat with colleagues. I’ve also learned that the average office worker spends about an hour a day handling e-mail. I make it a point not to deal with my e-mail more than once or twice a day, and I filter my messages into folders so I can prioritize the way I deal with them.